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HomeMy WebLinkAbout1992-02-24; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:00 P.M. Date of Meeting: FEBRUARY 24, 1992 Place of Meeting: SENIOR CENTER, 799 PINE AVENUE CALL TO ORDER; Commissioner Castner called the regular meeting to order at 5:06 p.m. ROLL CALL; Present: Commissioners Castner, Finilla, Lawson, Heineman, Frazier, Ward and Strayer Absent: None Staff Members Present: David Bradstreet, Director of Parks and Recreation Keith Beverly, Senior Management Analyst Ken Price, Recreation Superintendent Doug Duncanson, Parks Superintendent Doug Landin, Recreation Specialist Gail Watts, Recreation Supervisor Carl Pope, Aquatic Supervisor Jim Bradshaw, Recreation Supervisor APPROVAL OF MINUTES; ACTION; On motion by Commissioner Finilla, the Minutes of the Regular Meeting held January 20, 1992, were approved as amended. AYES; Commissioners Finilla, Castner, Ward, Lawson NOES; Commissioners Strayer, Heineman, Frazier ABSENT; None PUBLIC OPEN FORUM; There were no request to address the Commission. 04 February 24, 1992 Page 2 PRESENTATIONS; Commissioner Castner made a presentation in the acknowledgement of Kim Welshons in the time that she had served and the duties that she had performed with the Parks and Recreation Commission. Ms. Welshons was presented a plaque and a photograph from Commissioner Castner on behalf of the Commission. Councilperson Nyguarrd presented Ms. Welshons with a framed photograph of the Councilmembers and Commission members taken at the annual Christmas event. Commissioner Finilla also acknowledged Ms. Welshons with a presentation. On behalf of staff Ms. Welshons was acknowledged by the Director of Parks and Recreation, David Bradstreet and presented with a serigraph framed artwork representing the Parks and Recreation Department. APPROVAL OF AGENDA; ACTION: On motion by Commissioner Finilla, the Agenda for February 24, 1992 was approved as printed. AYES; Commissioner Castner, Finilla, Ward, Strayer, Heineman, Frazier and Lawson NOES: None ABSENT: None CONSENT CALENDAR; Commissioner Finilla requested Item #AB 292-1. Director's Report, be removed from the Consent Calendar. WAIVER OF ORDINANCE TEXT READING; 1. AB#292-2 SUMMARY REPORT Approve the Summary Report of Commission action during the January 1992 meeting. 2. AB#292-3 ACCEPTANCE OF DONATION To receive donations benefiting the annual golf clinic and recommended acceptance by the City Manager. 05 February 24, 1992 Page 3 3. AB#292-4 OFFICIAL LETTER OF RESIGNATION To accept and file letter of resignation from Kim Welshons, Parks and Recreation Commission Chairperson. ACTION: On motion by Commissioner Finilla, Item AB# 192-2 and Item AB# 192-3 and AB# 192-4 were approved as submitted. AYES: Commissioners Castner, Finilla, Lawson, Ward, Heineman, Frazier and Strayer. NOES: None ABSENT: None ITEMS REMOVED FROM THE CONSENT CALENDAR: Commissioner Finilla spoke regarding an item in the Director's Report referring to the Youth Golf Clinic and corrected the month in which it was held, that month to be properly noted as February. ACTION: On motion by Commissioner Finilla, Item AB#192-1 the Director's Report of the Consent Calendar for February 24,1992 were approved as submitted. AYES: Commissioners Castner, Finilla, Lawson, Ward, Heineman, Frazier and Strayer. ABSENT: None PUBLIC HEARINGS; There were no public hearings. DEPARTMENTAL REPORTS; 5. AB#292-5 ELECTION OF PARKS AND RECREATION COMMISSION OFFICERS (Action) ACTION: By secret ballot, Commissioner Castner was elected the Chairperson for the Commission for the remainder of the 1992 calendar year and Commissioner Finilla was elected as Vice Chairperson for 1992. 06 February 24, 1992 Page 4 6. AB#292-6 COMMITTEE ASSIGNMENTS (Action) ACTION: On motion by Commissioner Lawson was unanimously passed 7-0, that individual Commissioners should notify the Chairperson as soon as possible as to which committees they are interested in so prior consideration by the Chairperson can be made before appointments are assigned. AYES: Chairperson Castner, Finilla, Lawson, Ward, Heineman, Frazier and Strayer NOES: None ABSENT: None 7. AB#292-7 DRAFT OPEN SPACE AND CONSERVATION RESOURCE MANAGEMENT PLAN (Action) Staff report was presented by Terri Woods, Associate Planner from the Planning Department regarding the progress to date on the draft Open Space Conservation Resource Management Plan. After staff presentation and opening and closing the item for public discussion the Commission had the following comments. Commissioner Finilla referred to Page 33, Section C4 of the document to request a clarification of what "untouched waterways" means. Commissioner Lawson had a question regarding how trail systems vary between cities, in other words if a citizen is on a Carlsbad trail system when he/she goes in to another cities trail system will the distinction between trails systems be noticed. The answer to the question was that one of the ways which a citizen will notice is through signage and also that equestrian usage is not planned for Carlsbad trail systems, whereas it is planned for San Marcos and Encinitas. Commissioner Finilla commented that trails are a wonderful thing but are expensive to maintain and maintenance issues should be addressed. In response, Commissioner Heineman replied that cost will be addressed by the Open Space Committee and recommendations will come back for further review. Commissioner Castner addressed the Commission in reference to the necessity of a Proposition "H" vote for the development of the trail system exceeding $1 million dollars. He complimented the committee members responsible for the draft document. ov February 24, 1992 Page 5 Commissioner Lawson stated a sense of urgency from a Commission standpoint in that a mechanism needs to be established as to which Commission would have responsibility for open space and trail systems and that whatever Commission is responsible for open space, it should have flexibility to interface with other commissions sharing interest and/or responsibilities related to open space. ACTION: On motion by Commissioner Ward the Commission unanimously recommended to accept the staff report. AYES: Chairperson Castner, Finilla, Lawson, Ward, Heineman, Frazier and Strayer NOES: None ABSENT: None 8. AB#292-8 GRANT APPLICATION/CARRILLO RANCH (Action) The Commission received a staff report from Patricia Cratty, staff liaison to the Historic Preservation Commission. Ms. Cratty stated that the Historic Preservation Commission had endorsed the application for a grant in order to obtain an interpretive perspective analysis of the Carrillo Ranch future development through funds allocated by the Federal Government. After staff presentation Commissioner Finilla referred to a question that she had regarding in kind services. Staff had answered Commissioner Finilla's question in that in kind services for the most part would be cost that could be charged against the grant incurred by the City through staffs' time, equipment cost, volunteer services, etc. Commissioner Lawson queried as to what exactly an interpretive perspective analysis is. Ms. Cratty referred that in essence that analysis would be the professional expertise provided from the services much like that of an architect would be used to formulate use analysis renderings, etc. Commissioner Strayer requested that money not be spent on consultants, however, there should be a concentration of money spent and charged against in kind services. Commissioner Strayer was in opposition of the use of money for consultants and conference use. Commissioner Finilla stated she does not wish to spend money out of the Carrillo Ranch trust fund for the use of consultants and conferences and would like to see this issue postponed until the CIP comes on line and funds become available for the development of the Carrillo Ranch. Chairperson Castner stated that he was in favor of turning down the request at this time. 08 February 24, 1992 Page 6 Commissioner Heineman inferred that the use of these funds and the application for the grant should wait until it is needed. Commissioner Lawson supported the idea, however, he did not wish that the City's matching requirement come out of the trust fund if possible. Commissioner Ward stated she could not support the application in use of grant funding at this time. ACTION: On motion by Commissioner Heineman no further action be taken on the grant at this time. Commission deferred any action on approval of the grant. AYES: Commissioners Castner, Finilla, Heineman, Frazier, Ward and Strayer NOES: Commissioner Lawson ABSENT: None 9. AB#292-9 COMMITTEE ASSIGNMENT (Action) To appoint a Parks and Recreation Commission to assist with the selection of an artist to work with the design team for public art at Alta Mira park. Director Bradstreet presented the item to the Parks and Recreation Commission and stated that this request was from the Arts Manager Connie Beardsley for the appointment of a Parks and Recreation Commissioner to assist in the subcommittee formed to select an artist and evaluate proposed art work for the future Alta Mira park site. Commissioner Heineman queried as to whether this action would be premature at this time. Director Bradstreet relayed that this would be the appropriate time for this action as plans are well underway for the development of Alta Mira park. Commissioner Caster stated that this is a critical issue and should be handled sensitively and urged the Parks and Arts Commission to work together on this. Commissioner Strayer suggested the possible appointment of two Parks and Recreation Commissioners to this subcommittee. 09 February 24, 1992 Page 7 Chairperson Castner appointed Commissioner Heineman and also assigned Commissioner Ward to act as Parks and Recreation representatives to this subcommittee. ACTION: Upon motion a request was approved to appoint two Parks and Recreation Commissioners to the subcommittee requested by the Arts Commission for the Arts Department (Heineman and Ward) AYES: Chairperson Castner, Finilla, Lawson, Ward, Heineman, Frazier and Strayer ABSENT: Commissioner Frazier left the Parks and Recreation Commission meeting at 7:20 p.m. 10. AB#292-10 STATUS REPORT/ALTA MIRA PARK (Info) John Cahill, Municipal Projects Manager gave an information update to the Parks and Recreation Commission regarding the status of future development for Alta Mira Community Park. Mr. Cahill identified to the Commission several different design alternatives as prepared by the park architect which are currently under consideration. Mr. Cahill also reiterated to the Parks and Recreation Commission that there will be a public open house at the Safety Center on March 11,1992 for members of the community and the public at large to review the design alternatives and discuss the development of Alta Mira Park. ACTION: Commission accepted staffs informational report of the Alta Mira Park update. 11. AB#292-11 PARKS AND RECREATION DEPARTMENT MAINTENANCE AND OPERATION BUDGET FOR FY 1992-93 (Action) Director Bradstreet addressed the Parks and Recreation Commission with staffs submittal and request for the 1992-93 operating budget for the Parks and Recreation Department. Mr. Bradstreet summarized the effects of the budget proposal and commented to the Commission about the difficult economic times that are currently facing the City of Carlsbad and the request of the reduction of funding over the 1991-92 Fiscal Year. After summarizing the Budget proposal Mr. Bradstreet received questions and comments from the Parks and Recreation Commission. Commissioner Strayer thanked staff and noted the good job that was performed and appreciated the fact that there was no additional funding for the use of consultants. He suggested that an alternative for the cutting of the youth golf clinic be found as a means of saving funds. 10 February 24, 1992 PageS Commissioner Ward recommended to pursue the use of volunteer programs and perhaps consider increasing fees as a way of offsetting budget reductions. Commissioner Heineman questioned whether all departments within the City provide their fair share. Mr. Bradstreet responded that the budget cuts were a cooperative effort between all departments of the City. Commissioner Lawson questioned whether there will be an increase in liability issues with the reduction in tree trimming services. Mr. Bradstreet responded that essentially the tree trimming request for the most part have not been cut due to the Assessment District. However, liability issues were paramount in deciding to reduce funding and liability issues have been addressed. Commissioner Lawson also recommended that if there is a standard process for notifying citizens regarding budget cuts that those processes be implemented. Commissioner Finilla stated that if perhaps there is an economic windfall in next years revenue figures for the City that those funds should be applied to programs in which revenue is generated, specifically those applying to recreation programming. Chairperson Castner recommended that the portable toilets which have been recommended for cuts was a mistake and a suggestion was made by him that $3,000 be cut elsewhere. ACTION: On motion by Commissioner Finilla Parks and Recreation Commission recommended to accept staffs preparation for cuts and include Commissioner Finilla recommendation that if perhaps there is an economic windfall and revenue funds do become available for the City of Carlsbad, that those revenues be applied and reinstate revenue generation recreation programming, which have been recommended for cuts this year. AYES: Chairperson Castner, Finilla, Lawson, Ward, Heineman, and Strayer NOES: None ABSENT: Commissioner Frazier li February 24, 1992 Page 9 COMMITTEE REPORTS; Chairperson Castner reported on the progress of the Carrillo Ranch Subcommittee. AGENDA ITEMS FOR MARCH 1. Committee Assignments ADJOURNMENT: The Parks and Recreation Commission was adjourned to the Senior Center fireside room for a reception for resigning Commission member Welshons. Should a quorum be present the Commission wasSjourned to March 11, 1992 at the Public Safety and Service Center. Respectfully subitted, Keith Beverly, Parks and Recreation Department Senior Management Analyst