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HomeMy WebLinkAbout1992-06-15; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:00 P.M. Date of Meeting: JUNE 15, 1992 Place of Meeting: CITY HALL COUNCIL CHAMBERS CALL TO ORDER: Acting Chairman Finnila called the Regular Meeting to order at 5:00 p.m. ROLL CALL: Present: Acting Chairman Finnila, Commissioners Heineman, Frazier, Ward, Strayer. Absent: Chairman Castner Staff Members Present: David Bradstreet, Director, Parks and Recreation Keith Beverly, Senior Management Analyst Lisa Hildebrand, Finance Director Deborah Neville, Senior Management Analyst Jim Elliott, Financial Manager PRESENTATIONS: There were no presentations made. PUBLIC OPEN FORUM: Alan Kindle, 2622 El Aquila Lane, Carlsbad discussed his endorsement of the Master Plan for Zone 18 and mentioned that while he supported the recommendation of the Subcommittee, he felt that the park's principal access from the residential cul-de-sac at Melrose Avenue was unacceptable and explained why. APPROVAL OF MINUTES: ACTION: On motion by Commissioner Ward, the Minutes of the Regular Meeting held May 18, 1992, were approved as amended. AYES: Acting Chairman Finnila, Commissioners Heineman, Frazier and Ward NOES: None ABSTAIN: Commissioner Strayer ABSENT: Chairman Castner, Commissioner Lawson Parks and Recreation Commission - 2 - June 15, 1992 APPROVAL OF AGENDA ACTION: On motion by Commissioner Ward, the Agenda for June 15, 1992 was approved as printed. AYES: Acting Chairman Finnila, Commissioners Heineman, Frazier, and Strayer NOES: None ABSENT: Chairman Castner and Commissioner Lawson CONSENT CALENDAR Acting Chairman Finnila asked that AB #692-1 - Director's Report be pulled from the Consent Calendar. 2. AB #692-2 SUMMARY REPORT To approve, accept and file the summary report of the May 1992, Parks and Recreation Commission meeting. 3. AB #692-3 RECEIPT OF DONATIONS To receive donations and recommend acceptance by the City Council. ACTION: On motion by Commissioner Strayer, Items 2 and 3 of the Consent Calendar for June 15, 1992, were approved as printed. AYES: Acting Chairman Finnila, Commissioners Heineman, Frazier, Ward and Strayer NOES: None ABSENT: Chairman Castner and Commissioner Lawson ITEM REMOVED FROM CONSENT CALENDAR: 1. AB #692-1 DIRECTOR'S REPORT To accept and file Director's Report for June - July 1992. Acting Chairman Finnila pulled Item 1 to comment on the Spring Recital held recently. She said that staff should be commended for doing it and that it can be seen on Daniels Cablevision on July 23 at 4:00 and July 27 at 8:00. ACTION: On motion by Commissioner Strayer, Item 1 of the Consent Calendar for June 15, 1992, was approved as printed. AYES: Acting Chairman Finnila, Commissioners Heineman, Frazier, Ward and Strayer NOES: None ABSENT: Chairman Castner and Commissioner Lawson Parks and Recreation Commission - 3 - June 15, 1992 DEPARTMENTAL REPORTS AB #692-4 and AB #692-5 were being deferred until a later meeting. 6. AB #692-6 1992 CAPITAL IMPROVEMENT PROGRAM BUDGET To review the 1992 Capital Improvement Program Budget. Dave Bradstreet, Director, Parks and Recreation, briefly introduced this item. He indicated that the budget was being presented to the City Council the next evening. He discussed page 68 of the report and page 11 of the staff agenda item. He highlighted the major things that had occurred, explained the process of the budget and discussed major changes. Mr. Bradstreet referred to the park projects on page 68 and discussed the quadrants in detail. He talked about the golf course in the northeast quadrant and mentioned that it was scheduled to be built in 1993/1994. He indicated that it did not mean that the project will be built at that time since there were environmental issues that had to be addressed. He also mentioned the issue of water and discussed the options. Mr. Bradstreet explained the details concerning Larwin Park and stated that it was pushed back to 1996/1997. Commissioner Lawson arrived at 5:15. Mr. Bradstreet explained how changes in dates occurred and gave Veteran's Memorial Park as an example. He also discussed the northwest quadrant and mentioned that all projects in this quadrant were moved from 1995 to 2002+ with the exception of Veteran's Memorial Park which is scheduled for 1995/1996. Mr. Bradstreet discussed the southeast quadrant consisting of Alga North and Carrillo Ranch. He mentioned the southwest quadrant which includes Alta Mira and explained that the first phase is now scheduled for 1992/1993 with the other two phases being scheduled after 2002. Jim Elliott discussed the City Council meeting and explained that the previous calculations for projected units built were grossly overstated and that the lack of fees collected due to the incorrect growth estimates affected public fees for libraries, parks, etc. He explained that in addition to the lower funds for building parks and libraries, it also impacted operating parks and libraries. Mr. Elliott also expressed concern that the State is taking tax dollars away from cities. Parks and Recreation Commission - 4 - June 15, 1992 Commissioner Ward discussed comments she raised when the City Council approved the Growth Management Plan regarding what would happen if the economy took a turn for the worse. She was concerned that money would not be able to be raised to build facilities. Commissioner Ward expressed her belief that City employees understood the predicament but was not sure that the public understood it. Mr. Elliott indicated that there would be no change in the growth management plan but it would be left to interpretation to give the City Council some leeway. He mentioned that Veteran's Memorial Park is different since it will be phased into two major pieces and will be paid by Mello Roos fees. Commissioner Ward wanted to know about Aviara Park in the southwest and expressed her concern that one permit a month would not be able to pay for the operation of the park. Mr. Elliott responded that there would not be high maintenance costs in the first phase since a gymnasium and tennis courts would not be built at that time. Commissioner Lawson wanted to know if the Finance Department was looking at different methods of raising money. He cited examples of user fees and PFF rates of development fees and concerns that these fees would not cover costs even though the public still wants more facilities. Mr. Elliott discussed user fees, development-related fees and the fact that the State is taking more funds from the cities. Commissioner Lawson expressed the importance of looking at ways to get more value for the money. Commissioner Ward discussed her concern about the pattern of the State taking funds from the cities. Acting Chairman Finnila raised specific questions about different parks on the agenda including Veteran's Memorial and Alta Mira. Mr. Elliott responded to her questions. Acting Chairman Finnila asked what would happen with money saved if a park was built for less than budgeted for, and Mr. Elliott responded that the money would go for other amenities left out as a result of cost cutting measures or it would go back to the original "pot" that it came from. Parks and Recreation Commission - 5 - June 15, 1992 Acting Chairman Finnila mentioned Larwin Park and the gnatcatchers and was told by Mr. Bradstreet that the relevant issues were being analyzed. Commissioner Heineman also stated that they was being considered by the HMP Group. Regarding growth data, Mr. Elliott said that the data they brought to the meeting was growth information and what has happened over the past five years. He explained that it was the same presentation as given to the City Council last week and that the important information for the Commission was how the operating budget would impact the operation of parks once they were built. Lisa Hildebrand, Finance Director, discussed "Permits Issued for Dwelling Units" and indicated that the City had expected growth to continue but it had not. Mr. Elliott explained that several developers could build a lot more homes but they did not see growth in the areas in the near future. Ms. Hildebrand also discussed PFF projects and explained why there was a dramatic decrease in revenue. Commissioner Lawson asked about money coming in relative to the Zone 5 park, and Mr. Bradstreet explained they were being collected and held separately. Mr. Elliott commented that the money was charged to Zones 15, 16 and 13. Commissioner Lawson said that it was necessary to look at the facilities and amenities and determine what they are willing to pay to get these facilities. He suggested possibly brainstorming ideas to further park facilities for citizens. Commissioner Ward agreed with him and said that there may be further changes when there is a restructuring of taxes from cities. Acting Chairman Finnila pointed out that there are so many requests for new amenities, such as lawn bowling, batting cages, lifeguard services, etc. and that the Commission does not always ask for all the amenities. Commissioner Ward said they needed to look more towards providing amenities in the same manner as the batting cage agreement with Stagecoach and the horseshoe extension, which were both community efforts. ACTION: On motion by Commissioner Frazier the Commission accepted and filed the 1992 Capital Improvement Program Budget. AYES: Acting Chairman Finnila, Commissioners Lawson, Heineman, Frazier, Ward and Strayer NOES: None ABSENT: Chairman Castner Parks and Recreation Commission - 6 - June 15, 1992 COMMITTEE REPORTS Acting Chairman Finnila gave an update of the recent Carrillo Ranch subcommittee meeting. AGENDA ITEMS FOR JULY 1. Lifeguard issue 2. Workshop ADJOURNMENT ACTION: On motion by Commissioner Ward, to adjourn the Regular Meeting at 6:19 p.m. AYES: Acting Chairman Finnila, Commissioners Lawson, Heineman, Frazier, and Strayer NOES: None ABSENT: Chairman Castner Respectfully submitted, Ruth Stark Minutes Clerk