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HomeMy WebLinkAbout1995-06-19; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:00 P.M. Date of Meeting: June 19, 1995 Place of Meeting: City Council Chambers CALL TO ORDER Chairman Heineman called the Regular Meeting to order at 5:00 p.m. ROLL CALL Present: Chairman Heineman, Commissioners Holmes, Baker, Ward, and Pieratt Absent: Commissioners Cox and Schulberg Staff Members Present: David Bradstreet, Director, Community Services Department Keith Beverly, Senior Management Analyst Doug Duncanson, Park Superintendent Ken Price, Recreation Superintendent Jill Prichard, Recreation Supervisor ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Ward, the Minutes of the Regular Meeting held April 17, 1995, were approved as printed. AYES: Chairman Heineman, Commissioners Holmes, Baker, Ward, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Cox and Schulberg PRESENTATIONS Jill Prichard, Recreation Supervisor, presented the update on the Triathlon. She indicated that this year's Triathlon would be bigger than the previous year and also confirmed that there would be adequate parking. PUBLIC OPEN FORUM None. Parks and Recreation Commission - 2 - June 19, 1995 Commissioner Cox arrived at 5:10 p.m. APPROVAL OF AGENDA ACTION: On motion by Commissioner Ward, the Agenda for June 19, 1995 was approved as printed. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, Ward, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg CONSENT CALENDAR 1. AB #695-1 DIRECTOR'S REPORT To accept and file the Director's Report for June 1995. 2. AB #695-2 SUMMARY REPORT To approve, accept, and file the Summary Report of the April 19, 1995 Parks and Recreation Commission Meeting. 3. AB #695-3 RECEIPT OF DONATION/KRUGER HOUSE To receive a $300 donation in support of toddler program playground equipment. 4. AB #695-4 RECEIPT OF DONATION/YOUTH RECREATION PROGRAMS To receive a total of $2,750 in support of the youth basketball program, golf and baseball clinics. 5. AB #695-5 CITIZEN LETTER/EASTER KIDZ CAMP To acknowledge a letter in support of the Recreation Division's Easter Kidz Camp Program. 6. AB #695-6 CITIZEN LETTER/JEFFERSON STREET WIDENING To acknowledge a letter in support of the Jefferson Street widening to accommodate bike lanes. 7. AB #695-7 RECEIPT OF DONATION/ROCK HOPPERS To receive a donation of $200 from the San Diego County Rock Hoppers Association. 04 Parks and Recreation Commission - 3 - June 19, 1995 8. AB #695-8 DOWNTOWN STREETSCAPE PROJECT The Commission will receive information relative to the completion of the Downtown Streetscape Project. ACTION: On motion by Commissioner Holmes, Items AB #695-1, AB #695-2, AB #695-3, AB #695-4, AB #695-5, AB #695-6, AB #695-7, and AB #695-8 of the Consent Calendar for June 19, 1995 were approved. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, Ward, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg PUBLIC HEARINGS None. DEPARTMENTAL REPORTS 9. AB #695-5 SPINNAKER HILL TOT LOT REQUEST Keith Beverly, Senior Management Analyst, provided the background information on this item. He explained that the lengthy history of the project was documented in the Commissioners' packets and described why the request for the tot lot had been previously denied. Mr. Beverly mentioned that Mrs. Brink had recently approached the City with new information, including the suggestion of a one year probationary period for the tot lot and the purchase of a liability policy. He also referred to the Parks and Recreation Element and stated the City's philosophy regarding the development of large parks vs. small park sites. Doug Duncanson, Park Superintendent, showed slides of the proposed site. He explained that since the site was adjacent to the street, it would have to be fenced. He also showed slides of other parks and indicated that the park site and equipment should be like Cadencia Park. Mr. Duncanson also discussed ADA surfacing requirements. Diane Brink, 7206 Azalea, Carlsbad, distributed a photograph of the park to the Commission and referred to a drawing on the board which showed the site. Mrs. Brink read a letter which included the following: • A liability policy could now be purchased due to more funds. • Plans have been scaled down from the original plan. • The parcel of land was surveyed by city engineers and deemed appropriate for a tot lot. 05 Parks and Recreation Commission - 4 - June 19, 1995 • The addition of a one-year trial period was added to the proposal. Don Connors, Carlsbad, gave a brief history of the development of Spinnaker Hill and explained that the developer donated parcels to the City, one of which was large enough to accommodate two swings. He described the community and stated that the residents took care of the community by working closely with the City Parks Department to keep it nice. Questions and discussion included the following issues: • Fencing requirements for the tot lot area and cost • Approval by the City Engineer's Department of the site and equipment • Liability policy requirements and relevant issues such as who would be responsible for the liability policy, and whether the money to pay for the policy could be raised every year • Support of the tot lot once Poinsettia Park is developed • One year trial period and concern about tearing it down in one year if there were problems • Wild animal population in the area • Formalization of one year trial period in written documentation • Location of the tot lot Chairman Heineman made a motion to approve the construction of the tot lot in the vicinity of Spinnaker Hill with the understanding that it will meet all aspects of the City's requirements with regard to liability, construction and maintenance. The motion was deadlocked by a 3-3 vote. Commissioner Cox indicated he would be more willing to vote for the project if there was a written agreement which included who was responsible for the tot lot and the inclusion of the provision that at such time as Poinsettia Park is developed, the tot lot would be disbanded. Commissioner Holmes asked if the City maintained the site at the present time, and Mr. Duncanson responded that it did with the assistance of the association. He explained how it was done. Mr. Beverly suggested that Commissioner Cox made a good suggestion about the written agreement and that an analysis in a year would determine whether the tot lot should remain. He added that it could be reviewed on an annual basis. 06 Parks and Recreation Commission - 5 - June 19, 1995 Commissioner Ward expressed concern that there did not seem to be much support for the tot lot at the Commission meetings. Commissioner Baker asked if petitions had been received regarding the tot lot, and Mr. Bradstreet, Director, Community Services Department, advised that numerous telephone calls were received in support of the tot lot by the offices of the Assistant City Manager, City Manager, Finance Department and Community Services Department. He further indicated that there was original support from the neighbors and that the initial problems had been resolved. ACTION: On motion by Chairman Heineman, AB #695-9, to approve the construction of the tot lot in the vicinity of Spinnaker Hill with the understanding that it will meet all the caveats proposed by the Community Services Department and that this be confirmed by written agreement by the City of Carlsbad and a group representing the tot lot which will specify, among other things, that if there is no usage of the tot lot or there is failure to raise funds for liability or poor maintenance, it will be disbanded by the proponents, to be reviewed on an annual basis at the time of the renewal of the liability insurance. The motion passed 4-2. AYES: Chairman Heineman, Commissioners Cox, Holmes, and Pieratt NOES: Commissioners Baker and Ward ABSTAIN: None ABSENT: Commissioner Schulberg 10. AB #695-10 CHASE FIELD/COMMUNITY ORIENTED POLICING Keith Beverly gave the staff report on this item. He explained that loitering, fighting, etc. has been noticed at Chase Field and that the Police Department had submitted recommendations which included trimming of trees, creating an additional night lighting, and removal of a cargo bin. He added that some of the changes had already been made. Doug Duncanson confirmed that there has been a good response to some of the changes that were made at Chase Field. He mentioned that he had received word that evening that the youth leagues would like some changes in the area, but Chairman Heineman indicated that since it was not part of the agenda, the Commission could not consider it that evening. ACTION: On motion by Commissioner Cox to direct staff to work with the Carlsbad Police Department and community user groups to address issues of concerns in the vicinity of Chase Field. AYES: Chairman Heineman, Commissioners Cox, Holmes, Baker, Ward, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg Commissioner Cox left the meeting at 6:10 p.m. 07 Parks and Recreation Commission - 6 - June 19, 1995 11. AB #695-11 COMMUNITY SERVICES DEPARTMENT FY 1995-96 ANNUAL OPERATING BUDGET Dave Bradstreet discussed the budget for the Community Services Department in great detail. He described the composition of the departments and the departmental goals and guidelines and how services were still being provided in spite of cutbacks. Mr. Bradstreet also described significant changes followed in preparing the budgets. Questions and discussed included the following issues: • Cutback on water and how it will affect the grass areas • Various recreational programs • Effect on number of permits at lagoon since fees were raised ACTION: On motion by Commissioner Holmes, AB #695-12, to accept and file the staff report. AYES: Chairman Heineman, Commissioners Holmes, Baker, Ward and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Cox and Schulberg COMMITTEE REPORTS None. AGENDA ITEMS FOR JULY 1995 COMMISSION MEETING None. ADJOURNMENT ACTION: On motion by Commissioner Ward to adjourn the Regular Meeting at 6:40 p.m. AYES: Chairman Heineman, Commissioners Holmes, Baker, Ward, and Pieratt NOES: None ABSTAIN: None ABSENT: Commissioners Cox and Schulberg Respectfully submitted, Ruth Stark Minutes Clerk 08