The URL can be used to link to this page

Home My WebLink About1997-08-18; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: August 18, 1997 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Baker called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairperson Baker, Commissioners Davidson, Cunningham, Richards, Cox and Pieratt Absent: Commissioner Schulberg Staff Members Present: Keith Beverly, Senior Management Analyst Ken Price, Acting Community Services Director Mark Steyeart, Park Development Coordinator Doug Duncanson, Park Superintendent Gail Watts, Recreation Supervisor ANNOUNCEMENTS Keith Beverly announced that Ken Price was appointed Acting Community Services Director. APPROVAL OF MINUTES ACTION: On motion by Commissioner Richards, the Minutes of the Regular Meeting held on June 16, 1997, were approved as printed. AYES: Chairperson Baker, Commissioners Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: Commissioner Davidson ABSENT: Commissioners Schulberg Commissioner Schulberg arrived at 5:40 p.m. PRESENTATIONS None. PUBLIC OPEN FORUM None. 04 Parks and Recreation Commission 2 August 18, 1997 APPROVAL OF AGENDA ACTION: On motion by Commissioner Cox, the Agenda for August 18, 1997 was approved as corrected. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: None ABSENT: None CONSENT CALENDAR 1. AB #897-1 DIRECTOR'S REPORT To accept and file the Director's Report for August 1997. 2. AB #897-2 SUMMARY REPORT To approve, accept and file the Summary Report of the June 16, 1997 Parks and Recreation Commission Meeting. ACTION: On motion by Commissioner Cox, Items AB #897-1 and AB #897-2 of the Consent Calendar for August 18, 1997 were approved. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: None ABSENT: None PUBLIC HEARINGS None. DEPARTMENTAL REPORTS 3. AB #897-3 CITIZEN REQUEST/RESTROOM FACILITY AT CHS TENNIS COURTS Keith Beverly, Senior Management Analyst, gave the staff presentation on this item. He described the history of the tennis courts and how they fall into City Park inventory. He referred to the ownership, existing restroom facilities, and the development and maintenance cost of new facilities, as contained in the Commissioners' packets for the evening. Mr. Beverly mentioned that a restroom facility was being constructed on the high school campus approximately 200' along the tennis complex on Basswood, and that it was being built in cooperation with the baseball group. Questions and discussion included the following issues: • The cost and size of restrooms at the beach. • Provisions for security at the restrooms. • Clarification of the joint venture with the school district. Cindy Johnson, 4917 Nablina Drive, Carlsbad, addressed several of the items that Mr. Beverly described. She said that the facility at the school for tennis players was 8/10 of a mile away 05 Parks and Recreation Commission 3 August 18, 1997 which did not give tournament players enough time to get to and from the restrooms. She added that the facilities at the high school were often locked. Ms. Johnson stated that the facilities at the baseball diamond were guaranteed for only 24 days a year because those were the scheduled days for baseball. She added that the gates were locked at all other times. She mentioned that as a parent she was concerned about the condition of the "biffy." She added that she had photos of the interior and expressed concern about sanitation, especially since there were no handwashing facilities at the biffy. Questions and discussion included the following issues: • Clarification of when the baseball area was gated. • Whether the school was approached about opening the gate to the public and relevant issues. • Timing of the issue before the Carlsbad Unified School Board. • Concern about the status of the biffy. Mr. Fred Jones, 2065 Caleta Court, Carlsbad, explained that he and members of his family play tennis. He expressed concern that the Parks and Recreation Commission was sending a message that the City will monitor the outhouse. He explained that this matter was referred to the Carlsbad Unified School District. He said that this was a joint use facility and would have to be put outside the high school to service everyone. Mr. Jones added that he felt the two groups (the City and School District) should cooperate rather than have the City pass the issue along to the School District. He stated that the groups involved should work out the details to make a unified decision. Questions and discussion included the following issues: • Clarification of procedures to follow in a joint project between the City of Carlsbad and the Carlsbad Unified School District, and past experiences of such a joint project. • Availability of larger capacity biffies and inclusion of a sink • The new restroom facility for the ballfield and whether it could provide facilities for the tennis players • Suggestions as to how to work with the School District. • Concern that a new restroom was being constructed near the tennis courts. • Feasibility of recommending a joint resolution through the City to the City Manager's office to schedule the item for the City Council or City/School Coordinating Committee. • Clarification that the restroom facility at the ballpark was being constructed by volunteers. Commissioner Schulberg made a motion to direct staff to refer the item to the City/School Coordinating Committee and receive an update from the Business Manager on the status of the project. Commissioner Schulberg amended his motion to direct staff to refer the issue of providing permanent restroom facilities at the Carlsbad High School tennis courts to the City Manager's office in order that the matter may be scheduled for discussion by the City/School Coordinating Committee, and to direct staff to initiate steps to upgrade the existing portable "biffy" restroom to include handwashing capabilities and additional weekly servicing. 08 Parks and Recreation Commission August 18, 1997 ACTION: On motion by Commissioner Cox, AB #697-3, to direct staff to refer the issue of providing permanent restroom facilities at the Carlsbad High School tennis courts to the City Manager's office in order that the matter may be scheduled for discussion by the City/School Coordinating Committee, and direct staff to initiate steps to upgrade the existing portable "biffy" restroom to include handwashing capabilities and additional weekly servicing. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, and Cunningham NOES: Commissioners Richards, Cox and Pieratt ABSTAIN: None ABSENT: None 4. AB #897-4 ZONE 19 (AVIARA^ PARKSITE ADVANCED GRADING OFFER Keith Beverly gave the staff presentation on this item. He discussed the background of the parksite and the letter of credit requirements. He described what had occurred since the agreement was originally made, as contained in the Commissioners' packets for the evening. Questions and discussion included the following issues: • Clarification of the Letter of Credit. • Concerns about runoff from the graded area. Larry Clemens 2011 Palomar Airport Road, Carlsbad, discussed the arrangement made between Aviara Land Associates and the City in 1988. He explained that the proposed agreement was a win-win situation for the City. ACTION: On motion by Commissioner Cox, AB #897-4, to approve in concept a proposal to develop drainage and grading plans and mass grade the Zone 19 Parksite in exchange for the release of a Letter of Credit for $1.725 million, contingent upon City Council approval of an amended and restated Aviara Parks Agreement. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: None ABSENT: None 5. AB #897-5 SPINNAKER HILL TOT LOT/ANNUAL REVIEW Keith Beverly gave the staff presentation on this item. He explained that the tot lot has been developed and operated to staffs satisfaction, and that the liability issue has been addressed according to the Risk Manager. Questions and discussion included the following issues: • Whether someone from the City checks on the park periodically. • How insurance was handled. 07 Parks and Recreation Commission 5 August 18, 1997 • Road development concerns were not an issue. Mrs. Diane Brink, 7206 Azalea Place, Carlsbad, mentioned that the tot lot had been open for a year and was being used by adults and children. She added that there were no negative incidents, and that the local developer donated funds toward the tot lot. ACTION: On motion by Commissioner Schulberg, AB #897-5, to approve the continued operation of the Spinnaker Hill Tot Lot as supported and maintained by the neighborhood residents, and to direct staff to return to the Parks and Recreation Commission regarding this issue as necessary. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: None ABSENT: None 6. AB #897-6 CITIZEN REQUEST TO ESTABLISH A "DOG PARK" Keith Beverly gave the staff-presentation on this item. He explained that a request was made by a citizen to establish a dog park at Pio Pico Park. He stated that staff was recommending denial due to restrictions under Municipal Code, Chapter 11.32 "Parks and Beaches Section .030 "Unlawful acts." Questions and discussion included the following issue: • Dog training allowance at Holiday Park Ann L'Heureux, 1731 Calavo Court, Carlsbad, explained that dogs interacting with other dogs was very special. She stated that many people do not have fenced areas where dogs can be safe and let out energy. She read section 111.32.030, paragraph 2 under (11) that states "...this section does not apply to the Batiquitos Lagoon, Buena Vista Lagoon or Agua Hedionda Lagoon." Questions and discussions included the following issues: • Feasibility of exploring a dog park. • Importance of a fence for the park. ACTION: On motion by Commissioner Richards, AB #897-6, to direct staff to further explore the feasibility of a dog park at Pio Pico Park or another park location. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: None ABSENT: None 08 Parks and Recreation Commission 6 August 18, 1997 7. AB #897-7 CITY/SCHOOL COORDINATING COMMITTEE Commissioner Richards recommended that the minutes of the City/School Coordinating Committee automatically be included with the Commissioners' packets. Mr. Beverly stated that the minutes would be included as they become available. ACTION: On motion by Commissioner Richards to accept and file the minutes of the City/School Coordinating meeting of June 25, 1997. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: None ABSENT: None COMMITTEE REPORTS Mark Steyeart, Park Development Coordinator, updated the Parks and Recreation Commission on the Carrillo Ranch Master Plan. AGENDA ITEMS FOR NEXT COMMISSION MEETING None. ADJOURNMENT ACTION: On motion by Commissioner Richards to adjourn the Regular Meeting at 7:15 p.m. AYES: Chairperson Baker, Commissioners Davidson, Schulberg, Cunningham, Richards, Cox, and Pieratt NOES: None ABSTAIN: None ABSENT: None Respectfully submitted, Ruth Stark Minutes Clerk 09