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Home My WebLink About1998-01-19; Parks & Recreation Commission; Minutese- Minutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: January 19,1998 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Baker called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Absent: Chairperson Baker, Commissioners Richards, Schulberg, and Cox Commissioners Cunningham, Davidson, and Pieratt Staff Members Present: Keith Beverly, Senior Management Analyst Ken Price, Acting Community Services Director Mark Steyeart, Park Development Coordinator Doug Duncanson, Park Superintendent Robin Bettin, Acting, Recreation Superintendent ANNOUNCEMEN TS None. (Commissioner Cunningham arrived at 5:32 p.m.) - APPROVAL OF MINUTES ACTION: On motion by Commissioner Schulberg, the Minutes of the Regular Meeting held on December 15, 1997, were approved as printed. Chairperson Baker, Commissioners Cunningham, Richards, Schulberg, and Cox AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Pieratt PUBLIC 0 PEN FORUM None. t APPROVAL OF AGFNDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Pieratt On motion by Commissioner Richards, the Agenda for January 19,1998 was approved. Chairperson Baker, Commissioners Cunningham, Richards, Schulberg, and Cox Parks and Recreation Commission 2 January 19,1998 c_ CONSENT CALENDAR 1. AW198 -1 COM MISSIONER’S RE PORT To accept and file the January 1998 monthly Commissioner’s Report. 2. AB #198-2 SUMMAR Y REPORT To accept, approve and file the Summary Report of the December Parks and Recreation Commission meeting. 3. AB #198-3 ACKNOWLEDGEMENT OF DO N AT I 0 N S To acknowledge donations totaling $34,655. ACTION: On motion by Commissioner Cox, Items AB #198-1, AB #I 98-2, and AB #I 98-3 of the Consent Calendar for January 19,1998 were approved. Chairperson Baker, Commissioners Cunningham, Richards, Schulberg, and Cox AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Pieratt PUBLIC HEARINGS None. (Commissioners Pieratt and Davidson arrived at 540 p.m.) c - 4. AR #198 -4 1-5 CORR IDOR L ANDSCAPE M ASTER PLAN Steve Jantz, Associate Engineer, presented the staff report on this item. He described the contents of the 1-5 Corridor Landscape Master Plan and the background surrounding the Plan, as included in the Commissioners’ packets for the evening. Brad Lewis, KTU&A, showed the slides that were presented to the City Council. He stated that there would be more planting in the northern third of the area and explained why. He added that a reclaimed water line would help for future water shortages. Mr. Lewis mentioned that the lagoon theme would be used throughout the project. He described the plants and art elements that are planned for the different interchanges. Mr. Lewis stated approximately half of the maintenance requirements and budget would go towards landscaping. He added that the art would be approved and funded later in the project. He mentioned that maintenance costs would run approximately $1 25,008 per year and that Caltrans was asking the City to maintain the landscaping for 20 years. Questions and discussion included the following issues: I 0 Reasons for using non-native plants 0 0 Standards for other cities providing similar landscaping and art for interchanges Importance of art being designed differently for interchanges near the freeway .~ .. 04 Parks and Recreation Commission 0 0 Liability issues Possibilities for funding of the project 3 January 19,1998 ACTION: On motion by Commissioner Richards, to approve AB #I 98-4, to accept and provide comments regarding the Master Plan document for further review by staff and the 1-5 corridor committee prior to final review by the City Council. The comments are as follows: 9 Why has more use of native plant material (including coastal sage scrub) not been incorporated into the plan)? 9 Are there any other cities initiating this type of enhancement project through their jurisdictions? 9 Has the issue of liability associated with viewing the proposed artwork by passing motorists been reviewed by the City’s Ris k/Legal Department? Are the art pieces large enough to be seen at freeway speeds? 9 What are the annual maintenance costs associated with the enhancement project? 9 What are the funding sources for development and ongoing maintenance? Chairperson Baker, Commissioners Cunningham, Richards, Schulberg, Cox, and Pieratt AYES: NOES: Commissioner Davidson ABSTAIN: None ABSENT: None 5. AB #I984 1998 CAP1 TAL IMPROVEMENT PROGRAM BUDGET PROJEC T SUBMllTALS Mark Steyeart, Park Development Coordinator, gave the staff presentation on this item. He reviewed the status of each of the quadrants and highlighted changes that were made, as contained in the Commissioners’ packets for the evening. Questions and discussions included the following issues: 0 0 Status of Larwin Park 0 0 0 0 Construction cost of the pool and locations for future pools Schedule for ballparks in the Northeast Quadrant Aggressiveness and what is involved in pursuing a site for the Business Park Recreation Facility Lawn bowling probability at Larwin Park Confirmation that figures are not inflated figures Bill Fait, 1650 Oak Avenue, Carlsbad, spoke on behalf of himself and concerned citizens regarding their primary concern that a community center be built soon in the Northwest Quadrant. He mentioned that his group met with staff and that they were concerned that the community center was being pushed further and further out into the future. He added that his group was offering assistance to help the community center become a reality. Mr. Fait referred to the school bond that was passed as well as the Pine School possibility for a site. - Parks and Recreation Commission 4 January 19,1998 - Further questions and discussions included the following: 0 0 0 0 Concern about the Northeast Quadrant as well as the Northwest Quadrant Suggestion that the trails system become part of the purview of the Parks and Recreation Commission Clarification of the timeframe for the Pine School site Explanation of why the 10 acre parcel in Kelly Ranch was included in the CIP Use of in lieu fees ACTION: On motion by Commissioner Richards, to approve AB #I 98-5, and recommend that the City Council expedite any efforts which would help secure the Pine School site for the Northwest Quadrant park site and not give up park in lieu fees which might be generated from Hillman Properties. Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: None Further questions and discussion regarding trails included the following: 0 0 Trails have never been a part of the CIP project. Funding of the trails needs to be funded by others besides the people living in Carlsbad ACTION: On motion by Commissioner Schulberg, to request City Council to direct staff to pursue funding for the trail system ahead of the 1-5 corridor landscape project. Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: None Further questions and discussion regarding the Park maintenance projects included the following: 0 0 Clarification of park maintenance projects, as outlined in the information distributed to the Commissioners Inclusion of a dog park in the CIP budget submittal ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Schulberg, to accept the budget as proposed. Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt Parks and Recreation Commission 5 January 19,1998 - 6. AB #I 98-6 CONS1 DERATION OF ESTABLISH ING SC HOLARSH IP OPPORTUN IT1 ES FOR RECRFAT ION PROG RAMS Robin Bettin, Acting Recreation Superintendent, gave the staff presentation on this item. She explained the Recreation Scholarship program. She outlined what staff recommendations were as described in the Commissioners' packets for the evening, including fundraising activities and the application form. Questions and discussion included the following issues: 0 Confidentiality of applicant's information 0 Waiving the fee vs. fundraising Amount of money needed for scholarships 0 Experiences in other cities with recreation scholarships ACTION: On motion by Commissioner Pieratt, to approve AB #I 98-6 to accept the scholarship program as presented and direct staff to forward the proposal to City Council for consideration. Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: None - 7. AB# 198-7 PARKS AND RECREATION COM MISSION WORKSHOP SUMMARY OF DATA Keith Beverly gave the staff report on this item, including the recommendation made at the workshop for a mini-bus type tour of the various park sites for the next workshop. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: None On motion by Commissioner Davidson, to approve AB #I 98-7, for a tour to the various park sites for the next workshop Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt 8. AS #198-8 PA RKS AND RECREAT ION CO MMlSSlON SUBCOMMllTEES AND ASSIGNMEN TS ACTION: On motion by Commissioner Davidson, to retain the following subcommittees and create other subcommittees on an ad hoc basis as needed: S. Schulberg, G. Cox, B. Richards S, Pieratt, T. Davidson, J. Baker S. Schulberg, D. Cunningham, B. Richards J. Baker, S. Pieratt, D. Cunningham S. Schulberg, J. Baker, B. Richards iaison School District L stceKm2 Golf Course Trails Budaet .. L- 07 Parks and Recreation Commission 6 January 19,1998 AYES: NOES: None ABSTAIN: None ABSENT: None Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt 9. AB #198-9 FEBRUARY 1998 PARKS AND REC REATION COMMISSION M EETl NG ACTION: On motion by Commissioner Davidson, to direct staff to defer the February Commission meeting due to a City holiday until March 16, 1998 unless an emergency arises. Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: None COMMITTEE REPORTS 1. 2. Chairperson Baker provided an update on the Skateboard Committee. Keith Beverly provided an update on the Carrillo Ranch Committee. AGENDA ITEMS FOR NEXT COMM ISSION MEE TlNG 1. 1998 Operating Budget ADJOU RNMEN'I: ACTION: On motion by Commissioner Richards to adjourn the Regular Meeting to the Hosp Grove Plaque Dedication Ceremony at 11:OO a.m. Tuesday, January 20,1998. Chairperson Baker, Commissioners Cunningham, Davidson, Richards, Schulberg, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: None Respectfully submitted, A Ruth Stark Minutes Clerk I_ Q8