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HomeMy WebLinkAbout1998-06-15; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION 530 P.M. June 15,1998 City Council Chambers CALL TO ORDER Chairperson Baker called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Absent: Chairperson Baker, Commissioners Schulberg, Richards, and Cox Commissioners Davidson, Cunningham, and Pieratt Staff Members Present: Keith Beverly, Senior Management Analyst Ken Price, Recreation and Park Planning Manager Mark Steyeart, Park Development Coordinator Doug Duncanson, Park Superintendent Robin Bettin, Recreation Supervisor II Jill Pritchard, Recreation Supervisor I ANNOUNCEMENTS None. APPROVAL OF MINUTES Since a quorum of Commissioners that attended the March 16, 1998 and May 16, 1998 minutes was not present, the minutes were scheduled to be brought back at a later time. Commissioner Pieratt arrived at 535 p.m. PRESENTATIONS Jill Pritchard, Recreation Supervisor I, gave an update on the 1998 Triathlon & Festival and showed a video on the Triathlon. Robin Bettin, Recreation Supervisor II updated the Commission on the 1998 Dance Recital. PUBLIC OPEN FORUM None. Parks and Recreation Commission -5- - June 15, 1998 5. AB #698-5 SHADE STRUCTURE AT POlNSElTlA CO MMUNITY PARK Mark Steyeart gave the staff presentation on this item. He showed slides of the tot lot area and explained that trees and vines will grow in this area. He stated that the City could put up a shade cloth in the interim. He explained the options of providing a shade pavilion, adding more trees or upgrading the size of the trees now, or adding a shade structure in Phase 2. Questions and discussion included the following issues: 0 Use of sail cloths 0 Options for shade structures 0 Use of rigid umbrellas ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham On motion by Commissioner Pieratt, to approve AB #698-5, to accept and file the staff report. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt 6. AB#698 -6 PUBLICO PINIONS A ND AITITUDES ON OUT DOOR RECREA TlON IN CALIFORNIA 1997 Keith Beverly gave the staff presentation on this item. He explained that the Public Opinion Survey showed the recreation trends in California. He added that these trends may not be reflective of the attitudes of Carlsbad. Questions and discussion included the following issues: 0 The trend towards less structure and more open space recreation type parks in neighborhoods Timing for an update of Parks and Recreation Element ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham On motion by Commissioner Richards, to approve AB #698-6, to accept and file the results of the Public Opinion Survey. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt 7. AB #698-7 CITY/SCHOOL COO RDINATING CO MMllTEE UPDATE Ken Price gave the staff presentation on this item. He explained that a meeting was held recently and described the issues that were raised during the meeting, including Cannon Road completion, Pine School acquisition, affordable housing impact on the school, plans for completion of College Boulevard, and Aviara Oaks Middle School. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham On motion by Commissioner Richards, to approve AB #698-7, to accept and file the staff report. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt Parks and Recreation Commission -4- - June 15. 1998 0 0 Percentage of horse trails 0 0 Timing of the project Similarity to the plan in Poway Need to begin citywide trail system Regg Antle, Oceanside, spoke on behalf of the Buena Vista Lagoon Foundation. He mentioned that the Foundation was involved in trying to get things moving along the south shore for some time. He added that the Foundation was a member of the Carlsbad Watershed Network. Mr. Antle stated that they could step in and help the City with volunteers to maintain the trail if something happened to Mr. Hill. He added that his organization was in support of the project, which he felt would save the City money and provide a service for the citizens and visitors of Carlsbad. I ACTION: On motion by Commissioner Schulberg, to approve AB #698-4, to pursue the establishment of a volunteer trail program and direct staff to take steps to implement the necessary requirements as outlined in the staff report. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham 2. AB #698-2 1998/99 CIP & OPERATING BUDGET UPDATE Keith Beverly, Senior Management Analyst, gave the staff presentation on this item. He discussed the background of the budget and stated that staff wanted to inform the Commission of the changes that occurred since the last presentation on the budget. Doug Duncanson described the Park Maintenance budget, and mentioned that all the requests were approved. Ken Price, Recreation and Park Planning Manager, spoke about the Community Services and Recreation budget as well as the Aquatics budget. Mark Steyeart reviewed how the CIP was developed every year and spoke about Larwin Park, Poinsettia, the pool at Alga Norte, and Carrillo Ranch in detail. He addressed additional Commission recommendations and comments made including expediting the acquisition of Pine School, funding for the citywide trail system prior to the 1-5 corridor, submission of the dog park project.\, search for property in the Northeast Quadrant for ballfields, inflation factors being included for CIP project, and the swim complex. Questions and discussions included the following issues: 0 0 Concern that some projects were pushed back rather than pushed forward Request for an update on other fields ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham On motion by Commissioner Cox, to approve AB #698-2, to accept and file the staff report Chairperson Baker, Schulberg, Richards, Cox, and Pieratt -.. Parks and Recreation Commission -3- - June 15,1998 ACTION: On motion by Commissioner Cox, to approve AB #698-3, to form a sub-committee and pursue a dog park further, with Commissioner Schulberg as Chairperson of the sub-committee, and to accept Mrs. L’Heureux’s offer to be on the sub-committee. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham 4. 1 Keith Beverly explained that Gary Hill requested permission to establish a volunteer trails program. He pointed out to the area on the map and explained that the money for the program would be funded by a grant. Mr. Beverly added that Mr. Hill came to staff to request a letter in support of the grant application to the Coastal Conservancy for development of the trail, and to see if the City of Carlsbad would provide support in his efforts for developing the trail system. He added that the trail system would be developed and maintained by volunteer forces. Mr. Beverly pointed out that the City Manager’s office would have to review the issue of writing the letter of support for the grant, and because the city-wide trail system was an issue that has not been approved by the City Council, the Parks and Recreation staff could not do anything with regard to supporting the actual volunteer program. He mentioned that City Council had previously approved the future development of a similar section of trail in the Hosp Grove/Buena Vista study. Mr. Beverly recommended that the Commission give staff approval to work with Mr. Hill and get together with him to determine the parameters of the project, delineate them, and clearly spell out expectations of all the parties. Questions and discussion included the following issues: 0 0 Comparison of the trails as outlined in the Buena Vista plan compared to trails in the same area shown in the open trails space Phases of citywide trail system Gary Hill, 3289 Donna Drive, Carlsbad, explained that a very extensive study was undertaken in 1995 when he spoke with the City Council. He stated that he could get the citywide system up and running. He read a portion of his letter, as contained in the Commissioners’ packets for the evening . Mr. Hill mentioned that he could put in a section of the trail by using volunteer help at a very low to no cost to the City. He added that the main portion of the grant funding would be for volunteer hand tools. Mr. Hill stated that the City would have to provide a liability program, such as Workmen’s Compensation, but added that he expected the City already had a similar program. Questions and discussion included the following issues: 0 0 Status of the grant 0 0 0 How the section was chosen What would happen if-Mr. Hill would no longer be a participant in the trail system Possibility of a citywide volunteer program in the future Use of volunteers to maintain the trail Parks and Recreation Commission -2- - June 15,1998 APPROVAL OF AGENDA Chairperson Baker recommended moving Items #3 and W ahead of Item #2. ACTION: On motion by Commissioner Cox, the Agenda for June 15, 1998 was approved with the amendment of moving Items #3 and #4 ahead of Item #2. Chairperson Baker, Commissioners Schulberg, Richards, Cox, and Pie ra t t AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham CONSENT CALENDAR 1. AB#698-1 COM MISSIONER’S REPORT To accept and file the Commissioner’s Report for June 1998. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham On motion by Commissioner Schulberg, AB #698-2 of the Consent Calendar for June 15,1998 was approved. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt PUBLIC HEARINGS None. DEPARTMENTAL REPORTS 3. AB#698-3 DOG PARK Doug Duncanson, Park Superintendent, gave the staff presentation on this item. In response to Commissioner Richards’ query, Mr. Duncanson explained that it was necessary for the commissioners to look at other opportunities that were not originally covered, and to receive more input from the neighbors. Questions and discussion included the following issues: 0 Review neighborhood disruption during site selection 0 Examine other sites, including utility rights of way Ann L’Heureux, 1731 Calavo Court, Carlsbad, submitted non-binding petitions with 453 signatures in support of a dog park in Carlsbad. She added that if there is a citizen’s committee, she and her dog would be interested in being members of the committee. Further questions and discussion included the following issues: 0 Thoughts of having a dog park in a utility easement Scope and time limit qf the committee’s charter Parks and Recreation Commission -6- - June 15,1998 8. AB698 -8 INDUSTRIAL REC RFATIONAL S ITE Keith Beverly gave the staff presentation on this item. He mentioned that there were several alternatives to the site visited by the Parks and Recreation Commission in their recent tour. He explained that City Council directed staff to pursue the Albert’s Landing Property but also showed interest in the Alga Norte Park site. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Davidson and Cunningham On motion by Commissioner Cox, to approve AB M98-8, to accept and file the staff report. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt COMMllTEE REP0 RTS Doug Duncanson presented an update on the Street Tree Committee. AGENDA ITEMS FOR NEXT COMMlSSlO N MEE TI NG 1. Tour APPROVAL OF MINUTES ACTION: AYES: NOES: ABSTAIN: ABSENT: ACTION: AYES: NOES: ABSTAl N: ABSENT: ADJOURNMENT ACTION: AYES: NOES: ABSTAIN: ABSENT: On motion by Commissioner Schulberg, to approve the Minutes of the Regular Meeting held on May 18, 1998, were approved as printed. Chairperson Baker, Schulberg, Richards, and Pieratt None Commissioner Cox Commissioners Davidson and Cunningham On motion by Commissioner Schulberg, to approve the Minutes of the Regular Meeting held on March 16, 1998, were approved as printed. Chairperson Baker, Schulberg, Cox, and Pieratt None Commissioner Richards Commissioners Davidson and Cunningham On motion by Commissioner Richards to adjourn the Regular Meeting at 7:40 p.m. to the Parks and Recreation Commission office on July 20, 1998 for a tour. Chairperson Baker, Schulberg, Richards, Cox, and Pieratt None None Commissioners Davidson and Cunningham Respectfully submitted, Ruth Stark Minutes Clerk