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HomeMy WebLinkAbout2001-01-22; Parks & Recreation Commission; MinutesMinutes of: Date of Meeting: Place of Meeting: - Time of Meeting: PARKS AND RECREATION COMMISSION 530 P.M. January 22,2001 Carlsbad Public Safety and Service Center CALL TO ORDER Vice Chairman Pieratt called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Vice Chairman Pieratt, Commissioners Pacheco, Ramirez, Schulberg, and Absent: Chairman Cox and Commissioner Cunningham Davidson Staff Members Present: Ken Price, Recreation Director Keijh Beverly, Senior Management Analyst Doug Duncanson, General Services Manager Mark Steyaert, Park Development Coordinator Gail Watts, Recreation Supervisor II John Cahill, Municipal Projects Manager Eric Munoz, Associate Planner Dave Miliken, Recreation Supervisor II ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Pacheco, the Minutes of the Regular Meeting held December 18,2000 were approved. AYES: Vice Chairman Pieratt, Commissioners Pacheco, Davidson and Schulberg NOES: None ABSTAIN: Commissioner Ramirez ABSENT: Chairman Cox and Commissioner Cunningham PRESENTATIONS None. PUBLIC OPEN FORUM need for a new swim complex in Carlsbad. She explained that she has been trying to get support for a new swim complex for the past four years and then she explained why. She mentioned that it was very difficult to enroll a child for swimming lessons and was shocked .- Lisa Cannon-Rodman, 3535 Simsbury Court, Carlsbad, addressed the Commission about the Parks and Recreation Commission -2- January 22,2001 when her son, who was eligible to swim competitively, was told he would have to go to La Jolla for practice due to the Carlsbad swim complex being unavailable. Ms. Cannon-Rodman pointed out that she conducted a grass roots survey consisting of 1,500 signatures and that she also presented 10 strong reasons for a swim complex to City Council. She asked what she has to do to achieve her goal. c Staff was directed to bring the item back with the results of the survey at the next Parks and Recreation Commission meeting. APPROVAL OF AGENDA ACTION: On motion by Commissioner Davidson, the Agenda for AYES: Vice Chairman Pieratt, Commissioners Pacheco, Ramirez, Schulberg, NOES: None ABSTAIN: None ABSENT: Chairman Cox and Commissioner Cunningham January 22,2001 was approved. and Davidson CONSENT CALENDAR 1. AB #101-1 COMMISSIONER’S REPORT To accept and file the Commissioner’s report for January 2001. - 2. AB #101-2 LElTER FROM RICHARD LANTZ A letter to the Commission requesting a second swim complex be provided. 3. AB #101-3 SISTER CITY TOUWPARIS AND KAROLOW VARY Information regarding a tour promoted by the Sister City Committee. 4. AB #101-4 RECEIPT OF $500 DONATION The Commission will receive a donation to the Opportunity Grants Program. 5. AB #101-5 RECEIPT OF $242 DONATION The Commission will receive a donation in support of the Opportunity Grants Program. 6. AB #101-6 COMMISSION ASSIGNMENT TO REVIEW ZONE 19 PARK ARTWORK To ratify Commissioner Pacheco’s appointment. 7. AB #101-7 CPRS AWARD AND INSTALLATION BANQUET Notification of the California Parks and Recreation Society Officer Installation Ceremony on February 2,2001. At the request of Commissioner Davidson, Item #2 of the Consent Calendar was pulled for further discussion. Parks and Recreation Commission -3- January 22,2001 ACTION: On motion by Commissioner Davidson, AB #101-1, AB #101-3, AB #101-4, AB #101-5, AB #101-6, and AB #101-7 of the Consent Calendar for January 22,2001 were approved. AYES: Vice Chairman Pieratt, Commissioners Pacheco, Ramirez, Schulberg, and Davidson NOES: None ABSTAIN: None ABSENT: Cfiairman Cox and Commissioner Cunningham 2. AB #101-2 LETTER FROM RICHARD LANTZ Commissioner Davidson stated that the letter from Mr. Lantz was timely, based upon the public comment made by Lisa Cannon-Rodman on the subject of a new swim complex. He expressed concern that the item was sandwiched between consent items that did not require action. He mentioned that a temporary solution was discussed before the Parks and Recreation Commission the previous year and that he was concerned that in a city the size of Carlsbad, there were no plans for another swim complex for the next 15 years. Commissioner Davidson asked what would have to be carried out for a new swim complex to be built. Keith Beverly, Senior Manager Analyst, explained that the pool issue was discussed by the Parks and Recreation Commission and City Council which resulted in the identification of a pool at Alga Norte and listing it in the CIP. He added that the property should be purchased by the City this year. Mr. Beverly emphasized the importance of the infrastructure being in place for access to the area prior to development of a swim complex. That infrastructure will be developed as part of the Master Plan for the Villages of La Costa. Other questions and discussion included the following issues: + Timeline for the pool complex + Competition among other Capital Improvement Program projects for funding (Commissioner Cunningham arrived at 540 p.m.) rc Possibility of speeding up the project Ranking of the desirability of a swim complex on the citizen survey Delay in the previous swim complex resulted in a smaller pool Amount of time required to plan and develop a project Pool project not ranked with Growth Management Plan, the highest ranking need which drives the CIP Other potential locations for a pool Timeline for publication of citizen survey results Inclusion of a pool complex as an agenda item for the next meeting Breakdown of participants and quadrants in the citizen survey ACTION: On motion by Commissioner Davidson, that a report be given to City Council in some manner passing along the interest for a swim complex and bringing it back for discussion to the Parks and Recreation Commission. and Davidson AYES: Vice Chairman Pieratt, Commissioners Pacheco, Cunningham, Ramirez, NOES: Commissioner Schulberg ABSTAIN: None- ABSENT: Chairman Cox Parks and Recreation Commission -4- January 22,2001 DEPARTMENTAL REPORTS - 8. AB #101-8 ZONE 19 PARK PRELIMINARY MASTER PIAN APPROVAL AND PARK NAMING PROCEDURE RECOMMENDATION Mark Steyaert, Park Development Coordinator, gave the staff presentation on this item. He explained that staff recommended approval of the Preliminary Master Plan which included the layout of the entire site. He presented’the background on this item and explained the status. Mr. Steyaert described fie public workshops and stated that the community provided input for the Zone 19 Park, as outlined in the Commissioner’s packets for the evening. He reviewed the suggestions by the citizens. John Cahill, Municipal Projects Manager, described the public workshops. He stated that progress-was made in master planning the Zone 19 Park and outlined the proposed timetable, , adding that it might be possible to begin construction on this park around this time next year. Mr. Cahill referred to the concept plans on the board. He stated that the views were dramatic from the north and west, and that the land was irregularly shaped. He added that the City learned a lot from designing other park projects. He pointed out that there will be an emphasis on a large community center, and explained that the purpose was for it to be a place where community activities could take place. Mr. Cahili described other components of the project. He mentioned that a drop-in center for senior citizens would be included in the southern portion of the site. rc Gary Wood, P & D Consultants, referred to Concept Plans A and B and pointed out that they were a preamble to the citizen workshops. He stated that as a result of the workshops, Concept B was the preferred approach with some modifications. He described the key components, including the community center being located on the west side, the highest point having views, picnic areas on the east side, and some additional changes including moving the restroom facilities. Mr. Wood outlined the process to go forward if approved. He explained what would be done next if the Preliminary Master Plan was approved by City Council. Clark Ritter, P & D Consultants, stated his intent was to focus on the community center. Mr. Ritter discussed the constraints around the building and mentioned that there would be open terraces on three areas with maximum use. Mr. Wood reiterated that the purpose of the Preliminary Master Plan was to solve the basic problems for the Zone 19 Park, and once resolved, they would move forward with the details of the project. Questions and discussion included the following issues: Confirmation that the Commissioners’ packages included a certifiable Preliminary Master Plan for review by the Parks and Recreation Commission Clarification of how a Park Master Plan fits into the City Master Plan for an area Reason for lighted fields and the possibility of using shielded lighting with minimal impact on homeowners in the area Potential for a swim complex at the project Approximate cost for developing the community center Shortage of fields always a problem in the City of Carlsbad Time pressure for completion of the park Parks and Recreation Commission -5- January 22,2001 - RaOme Mikuta, 1319 Savannah Lane, Carlsbad, pointed out that she found out about the meeting the previous evening. She explained that she purchased a lot close to the area where the parking lot was designated and asked for clarification of what she would see from her property. Mr. Wood explai,ned that the area will be landscaped so she would not see the cars. Ms. Mikuta expressed concern about road noise from the cars and the amount of light in the parking lot. - Jim Comstock, 2755 Jefferson Street, Suite 102, Carlsbad, spoke as president of Carlsbad Youth Baseball and Carlsbad Soccer Club. He emphasized there was a shortage of fields in Carlsbad and explained what the clubs were doing to deal with the shortage. He added that there was a shortage of lighted fields in Carlsbad, and that the fields were either at capacity or over capacity. Mr. Comstock described the baseball and soccer schedule and indicated that 85-89% of the members were Carlsbad residents. In response to a question about long term planning, Mr. Comstock pointed out that the Carlsbad Soccer League had a five year plan, and offered to show the plan to any of the commissioners upon request. Debra Vaughan, 6301 Alexander Circle, Carlsbad, suggested moving the parking lot between the two fields and explained why. Mr. Wood responded that the key issue for the parking lot was to provide enough spaces for future use of the park with a minimum amount of land. He added that moving into another more passive area nearby. In response to a question by Commissioner Schulberg, Mr. Wood said that they could move the parking lot to the recommended area and the tot lot to the slope, Mr. Steyaert pointed out the need for access to the community center and mentioned that the slope would be heavily planted to buffer the use. Mr. Steyaert added that if they further divided the park with the parking lot, it would require that people walk through the parking lot to access the restroom. I configuration may be less efficient. He stated that residents expressed their preference for a John Holko, 1752 Vesper Lane, Carlsbad, stated that he liked the park and location but was unclear about some of the policies and procedures with regard to land uses. He wanted to know if the reason the park was moving ahead was due to urgency to complete the road. Commissioner Pacheco pointed out that the parks are not usually developed until the City received the money when the homes were built. Mr. Steyaert clarified that the Preliminary Master Plan approval was not related to the roads and explained why the Growth Management Plan was set up. He added that the City was trying to maintain the Park Performance Standard of the Growth Management Plan. Other questions and discussion included the following issues: + Procedure for building the infrastructure for a project + Suggestion to add swing sets + Potential for swapping a swimming pool with a soccer field and what would be required + Timeframe for completing a pool complex at this site I Joe Canales queried whether the soccer groups used the school fields and was told that they did. Parks and Recreation Commission -6- January 22,2001 A motion was made by Commissioner Cunningham to approve the Zone 19 Park Preliminary programs. The motion was not seconded. - Master Plan including the "preferred concept plan", community center plan, park, and building ACTION: On motion by Commissioner Schulberg, to direct staff to continue processing the Preliminary Master Plan and consider other suggestions made by the public and the Parks and Recreation Commission, including the possibility of building a swim complex on the site in lieu of the soccer fields. AYES: Vice Chairman Pieratt, Commissioners Pacheco, Ramirez, Schulberg, and Davidson NOES: Commissioner Cunningham ABSTAIN: None ABSENT: Chairman Cox Vice Chairman Pieratt called a recess at 7:15 p.m. The Commission re-convened at 7:25 p.m. 9. -AB #101-9 ZONE 5 INTERIM BALLFIELD Mark Steyaert gave the staff presentation on this item. He provided the background for the City's purchase of the 13 acre site on Faraday and pointed out that the City was replacing the ballfield that was being eliminated at the Safety Center. He added that staff recommended placing the interim ballfield at the lower portion of the site. Questions and discussion included the following issues: + Purpose of the industrial park + The industrial park and its relation to the Growth Management Plan + An explanation of "interim classification" for ballfield + Clarification of handouts in the Commissioners' packet and what was included with the - + Feasibility of locating the swim complex at this site agenda item Prudence Sweeny, 2349 Longfellow Road, Carlsbad, indicated that she was an owner of property below the park and requested that residents be included in input for the park since they will be using the facilities on evenings and weekends. She reminded the Commission that there were residents who worked in the area and might participate in the financing. Ken Price, Recreation Director, assured Ms. Sweeny that property owners will be notified as part of the Park Master Planning process which will define its ultimate design. ACTION: On motion by Commissioner Pacheco, AB #101-9, to approve the AYES: Vice Chairman Pieratt, Commissioners Cunningham, Pacheco, Ramirez, NOES: None ABSTAIN: None ABSENT: Chairman Cox Zone 5 Interim Ballfield Plan. Schulberg, and Davidson Parks and Recreation Commission -7- January 22,2001 10. AB #101-10 INTERIM USE RECOMMENDATION FOR THE PINE SCHOOL PROPERTY - Keith Beverly gave the staff presentation on this item. He explained that the item went to City Council on Tuesday, January 9, 2001, and that it dealt with the proposed interim use of the facility. He added that City Council directed staff to go out into the community and make sure that the community understood staffs recommendations and explain the eventual Master Planning process to the community, and what that process will entail. Mr. Beverly explained wkat has been done to date with the workshops. He referred to the area on slides and explained the current status of the property, as outlined in the Commissioner‘s packets for the evening. Mr. Beverly described staffs recommended interim use as well as three alternatives., also outlined in the Commissioners’ packets. He stated the costs for the proposed plan and for the alternative plans, and suggested alternative sources for funding. Questions and discussion included the following issues: + Concern that the Parks and Recreation Commission was left out of the loop before the item + Clarification on the direction staff received on the item + Recommendation that the City follow the park siting use process + Procedure if another alternative was recommended by the Parks and Recreation + Explanation of why the recommended action was selected + Suggestion that Alternative #1 would give something back to the community + Importance of keeping children occupied as soon as FL=sible to prevent them from was presented to City Council Commission becoming involved in criminal activities - + Competition among different projects for funding with desire to build all facilities now + Source of funding for a park in the Northwest Quadrant + Possibility of beginning the planning process right away on the Pine School Property + Clarification of park-in-lieu fees Joe Canales, Carlsbad, explained that his mother lived near the baseball field and asked for clarification of potential road connections. Mr. Beverly explained that nothing has been decided at this point. Mr. Canales also asked for clarification of when the school district was vacating the building. He suggested placing the swimming pool or a satellite police department at the site. He recommended going forward with the project, and suggested that this type of issue should come before the Parks and Recreation Commission prior to being heard at City Council. Mr. Beverly addressed the issues raised by Mr. Canales. Mario Monroy, 749 Magnolia Avenue, Carlsbad, stated that the Northwest Quadrant Group suggested that no minimal expenditures be made before the Master Plan was developed. He added that once the Master Plan was developed, money would move ahead. He mentioned that the Mayor said that a bond could be considered. He expressed his hope that the Commission move the planning process ahead, including the bond issue. Questions and discussion included the following issues: + After Aviara Oaks School, no other schools could be used to meet park inventory according + Issue of leaving the buildings as is + Feasibility of spending an additional $300,000 more than staffs recommendation and to to City Council .- + Importance of obtaining citizen input begin the Park Master Planning process sooner Parks and Recreation Commission -a- January 22,2001 ACTION: On motion by Commissioner Pacheco, AB #AlOl-10, to recommend an " additional alternative, which is to recommend Alternative #l as outlined in the City Council Agenda Bill and to immediately move fonvard into Alternative #2 with the community center added. Schulberg, and Davidson AYES: Vice Chairman Pieratt, Commissioners Cunningham, Pacheco, Ramirez, NOES: None ABSTAIN: None ABSENT: Chairman Cox 11. AB #101-11 COMMllTEE ASSIGNMENTS ACTION: On motion by Commissioner Davidson, AB #101-11, to table the item AYES: Vice Chairman Pieratt, Commissioners Cunningham, Pacheco, Ramirez, NOES: None - ABSTAIN: None ABSENT: Chairman Cox until the next meeting. Schulberg, and Davidson COMMIlTEEKOUNCIL REPORTS None. I AGENDA ITEMS FOR NEXT COMMISSION MEETING 1. ADJOURNMENT ACTION: AYES: NOES: ABSTAIN: ABSENT: On motion by Commissioner Ramirez to adjourn the Regular Meeting at 9: 10 p.m. Vice Chairman Pieratt, Commissioners Cunningham, Pacheco, Ramirez, Schulberg, and Davidson None None Chairman Cox Respectfully submitted, p \ Ruth Stark Minutes Clerk