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HomeMy WebLinkAbout2001-09-17; Parks & Recreation Commission; Minutes1 Minutes of: PARKS AND RECREATION COMMISSION Date of Meeting: September 17,2001 i Time of Meeting: 5:30 P.M. ' Place of Meeting: City Council Chambers F CALL TO ORDER Chairman Pieratt called the Regular Meeting to order at 5:34 p.m. ROLL CALL Present: Chairman Pieratt, Commissioners Schulberg, Pacheco. and Davidson c Absent: Commissioners Cunningham and Ramirez Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson. General Services Manager Lisa Hildabrand. Finance Director Joe Garuba, Management Analyst Erin Letsch, Risk Manager Scott Carroll, Management Analyst Fred Bumell. Park Supervisor Dave Miliken. Recreation Supervisor Mark Steyaert, Park Development Coordinator ANNOUNCEMENTS None. ,"- APPROVAL OF MINUTES ACTION: On motion by Commissioner Davidson. the Minutes of the Regular Meeting, held on August 20,2001, were approved. AYES: Commissioners Schulberg, Pacheco, and Davidson NOES: ABSTAIN Chairman Pieratt None ABSENT: Commissioners Ramirez and Cunningham PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Commissioner Pacheco the items on the Agenda, for AYES: Chairman Pieratt. Commissioners Schulberg, Pacheco, and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Ramirez and Cunningham September 17, 2001, were approved. CONSENT CALENDAR 1. AB #901-1 COMMISSIONERS REPORT (INFO1 To accept and file the Commissioners Report for September, 2001. ," 2. AB #901-2 SUMMARY REPORT (ACTlONl 003 1 To approve, accept and file the Summary Report of the August Parks and Recreation Commission meeting. ACTION: On motion by Commissioner Davidson, AB #901-1 and AB #901-2 of the Consent Calendar for September 17,2001. were approved. AYES: NOES: Chairman Pieratt, Commissioners Schulberg, Pacheco, and Davidson ABSTAIN: None None ABSENT: Commissioners Ramirez and Cunningham DEPARTMENTAL REPORTS 3. AB #901-3 CITYWIDE TRAILS PROGRAM REPORT Senior Management Analyst, Keith Beverly, introduced Recreation Director Ken Price, Principle Planner Don Rideout. Management Analyst from the City Manager's Office, Joe Garuba. and Finance Director Lisa Hildabrand, who (collectively) made the PowerPoin! presentation. This was from the Commission, which will then be passed on to the City Council. an update of the Citywide Traits Program report intended to elicit feedback and further direction Following the PowerPoin! presentation, a brief question and answer period took place as follows: ._ Q. Commissioner Pacheco - Regarding the Rail Trails; will they be under the jurisdiction of the City of Carlsbad, and/or with other communities? For safety, will the trails be fenced off? 1. Don Rideout - There are some related programs that will need to be coordinated with this program. The Coastal Rail Trails is a separate project that has been coordinated on a regional basis. Following the presentation of this program to the City Council, the City will need to become more involved with the Coastal Rail Trail to make sure it fits together with this program. Specific design and safety will be addressed at a later time. 17. Commissioner Schulberg - What drives the projected requirement of four to eleven full- time employees for the Trails project? 1. Lisa Hildabrand - The numbers required will vary according to the number of volunteers that make themselves available for the construction and maintenance of this project. It is also dependent upon the quality and types of trails that will be constructed. The number of employees was a reference to full-time equivalent employees. 1. Don Rideout - 17. Commissioner Schulberg -There are existing private trails such as Aviara, that are maintained by private sources; if the City takes over the maintenance of those trails, how will the Condition@) of development that require the building and maintaining of trails be addressed? Will that money go to the trail program? There are two ways in which that could be handled; 1) To tell Aviara and Four Seasons to continue the maintenance as they are presently doing. 2) The City will take over and Aviara and Four Seasons could be asked to turn over their 2 t funding source to the City. Their basic responsibility for trails that have been (or will be constructed) on private land maintenance will not disappear. On the other hand, those and are not available for public use, will continue to maintain their own traik until such time a5 the City acquires those trails into the City system and they then become the financial responsibility of the City. 17:Commissioner Schulberg -1s.there a proposal to create an endowment to generate the $400,000 annual maintenance costs? Are there any other City facilities that are maintained by endowment and, if not, why are the trails considered for an endowment? 1. Lisa Hildabrand - There is a possibility for an endowment as one of a number of options that have or are being considered. Don Rideout - The endowment concept is gaining in popularity, in terms of generally maintaining open space. and with an endowment, the maintenance of open space will be carried out, in perpetuity, from the interest earnings of that endowment. Commissioner Schulberg urged the City to not postpone the construction of trails while waiting for endowment funds and added that this program is too important to the citizens to be postponed. Gary Hill, 3289 Donna Drive, Carlsbad, complimented Staff on the Trails Report and urged an . immediate fotward direction. He further stated that, as a volunteer, he is ready and able to get back to constructing trails. He pointed out that Grant Funding is responsible for some of the equipment for the volunteers to use in constructing trails. He also pointed out that the volunteers organization. Mr. Hill also corrected footnote (2), Exhibit J, by stating that the traildozer is owned by the Agua Hedionda Lagoon Foundation and not the Batiquitos Lagoon Foundation. Mr. Hill alluded to the fact that volunteers constructed the 2.5 miles of the Hosp Grove trails at little or no cost to the City and that the City contribution to those trails were staff man hours and permits. He also pointed out that maintenance is minimal and therefore the project has been quite successful. There is more to do and they are ready to get to work. Mr. Hill explained different types of trails and said that most people like single-track trails as they are more like nature. Tom King, 4781 Gateshead Road, Carlsbad. applauded Mr. Hill and his trails crew, and stated the trails are often used. He commented on the fact that the trails project has been scaled down from its original concept and he is in complete agreement with that. Mr. King suggested that some part(s) of the existing horse trails should be incorporated into the overall trails plan and that the cost of trail heads could be minimized if they are placed within the existing city parks. there wouldn't be a trail system. Commissioner Schulberg complimented all of the trails volunteers and stated that without them, " are not an organized group and that he looks forward to a time when they will have a volunteer ACTION: On motion by Commissioner Schulberg, AB #901-3. to accept the staff report, as presented, and forward comments by the Commission and Public, AYES: particularly the equestrian element, within the final report to City Council. NOES: Chairman Pieratt, Commissioners Schulberg. Pacheco and Davidson ABSTAIN: None None ABSENT: Commissioners Ramirez and Cunningham ,- 4. AB U901-4 TREE REMOVAL APPEAL 0 0s 3 forthe General Services Division of the Public Works Department, presented the staff report. They Doug Duncanson, Public works General Services Manager and Scott CarrOk Management Analyst reviewed the new policy and guidelines for removing trees in the City. They also presented some Several alternatives to the removal of the tree had been investigated without a positive conclusion. They concluded their report with a recommendation that the appeal, filed.by Andrew Geerhard be denied. The subject of root structure was discussed and it was determined that the roots are in a position that if the trees grow much more the tree will uproot itself and fall on the houses located across the street, possibly causing major damage to the homes. Andrew Geerhard, 7008 Estrella de Mar, Carlsbad. stated that he had obtained signatures, in favor of saving the tree, from the occupants of all the houses across the street. He further stated that there are no other houses affected by the tree. He also stated that he would take responsibility for any damage to his home, should the tree fall and cause damage to it and in addition, he would also that effect and urged the Commission to grant this appeal. be responsible for the maintenance of the tree. He further offered to submit a letter to the City to Commissioner Pacheco asked what size tree would replace this tree when it is removed to which Doug Duncanson responded by stating that a 24 inch box tree, approximately 10 feet tall, and of a type that has a more vertical trunk and is drought resistant would be the replacement. Commissioner Davidson stated that he had been to the site and questioned landscapers aboutthe tree. They told him they thought it was unsafe and should be removed. Commissioner Schulberg concurred with the landscapers and urged the removal of the tree. He also pointed out that a tree is a renewable resource. - slide~, illustrating the danger of allawing the tree, in question, to remain. They pointed out that ._ r ACTION: On motion by Commissioner Davidson. AB #9014, to deny the appeal to remove the specified tree located at the southwest comer of Estrella de Mar. AYES: Chairman Pieratt. Commissioners Schulberg, Pacheco and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Ramirez and Cunningham 5. AB #901-5 REQUEST BY AT&T FOR CELLULAR SITE AT POINSETTIA COMMUNITY PARK Scott Carroll, Management Analyst, presented the staff report, and stated that a revised plan has been submitted by AT&T which will be forwarded to the Planning Commission during the CUP process and the entire plan will eventually go to City Council for final approval. Staff is recommending a fee of $2.000 per month for the use of the site, which will increase by 3% each year for the next 5 years. Regarding the fees, Commissioner Davidson asked into what fund those fees will be deposited. Mr. Carroll stated that the fees would go to the General Fund. However, he added, there has been discussion about making a recommendation to the City Council to have those funds set aside for specific recreational use. Chairman Pieratt stated his support for having the fees set aside for recreational use. F Commissioner Schulberg concurred with Commissioner Davidson and Chairman Pieratt in their recommendation for a separate fund for recreation. t ACTION: On motion by Commissioner Schulberg, AB Mol-5, to approve AT&T'S rqwst for a wir&ss communication site at Poinsettia Community Park, including a defined "end of work" period of performance and the recommendation that the yearly fee paid by AT&T be deposited in a fund for specific recreational use. AYES: Chairman Pieratt, Commissioners Schulberg. Pacheco and Davidson NOES: None ABSENT Commissioners Ramirez and Cunningham ABSTAIN: None 6. AB #901-6 PARKS AND RECREATION COMMISSION AND ELECTION OF A VICE- CHAIRPERSON of the Parks and Recreation Commission. Commissioner Schulberg accepted the nomination. Commissioner Davidson nominated Commissioner Schulberg for the position of Vice Chairpenon and vote for the position of Vice Chairperson of the Parks and Recreation Commission. Hearing no further nominations, Chairman Pieratt closed the nominations and called for a motion Vice Chairperson of the Parks and Recreation Commission. A secret ballot was taken and Commissioner Schulberg was unanimously elected to the office of ACTION: On motion by Commissioner Davidson, the Commission accepted the Vice Chairperson of the Parks and Recreation Commission. nomination and election of 'Commissioner Seth Schulberg, to the office of AYES: Chairman Pieratt, Commissioners Schulberg. Pacheco and Davidson NOES: None ABSTAIN: None ABSENT: Commissioners Ramirez and Cunningham COMMllTEElCOUNClL REPORTS: AGENDA ITEMS FOR FUTURE COMMISSION MEETING 9 Capital Improvement Program Budget Wrokshop . Recreation Departrnent Strategic Plan Triathlon Presentation 9 Facility Use Regulations (November) ADJOURNMENT ACTION: On motion by Commissioner Schulberg the Regular Meeting was adjourned AYES: at 7:OO p.m. Chairman Pieratt. Commissioners Schulberg, Pacheco and Davidson ABSTAIN: None NOES: None ABSENT: Commissioners Ramirez and Cunningham Respectfully submi ed, Minutes Clerk (Te porary) 7