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HomeMy WebLinkAbout2001-11-19; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 530 P.M. Date of Meeting: November 19,2001 Place of Meeting: City Council Chambers CALL TO ORDER Chairman Pieratt called the Regular Meeting to order at 535 p.m. ROLL CALL Present: Chairman Pieratt, Commissioners Schulberg, Cunningham, Pacheco, Davidson, . . Hubbard, and Comstock Absent: None Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Doug Duncanson, General Services Manager Mark Steyaert, Park Development Manager John Cahill, Municipal Projects Manager Connie Ashby. Administrative Secretary ,- Betsey Kennedy, Recreation Specialist . Dave Miliken, Recreation Supervisor I1 Sue Spickard, Senior Services Manager Laurie Swenk, Recreation Supervisor 1 Brian O'Grady, Recreation Specialist Steve Herrara, Recreation Supervisor Derek Denkers, Recreation Supervisor Gian Lauro, Recreation Supervisor ANNOUNCEMENTS None. APPROVAL OF MINUTES ACTION: On motion by Commissioner Davidson. the Minutes of the Regular Meeting held on September 17, 2001 were approved. AYES: Chairman Pieratt, Commissioners Davidson, Schulberg, and Pacheco NOES: None ABSTAIN: Commissioners Cunningham, Hubbard and Comstock ABSENT: None Parks and Recreation Commission -2- November 19.2001 - ' PRESENTATIONS The 2001 Triathlon presentation was defened. Keith Beverly, Senior Management Analyst, introduced the two new commissioners: Jim Comstock and Marlaine Hubbard. PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On motion by Commissioner Pacheco, the Agenda for November 19, 2001 was amended to split the Consent Calendar into separate items. AYES: The Agenda was approved as revised. Chairman Pieratt, Commissioners Davidson, Schulberg, Cunningham, Pacheco. Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: None CONSENT CALENDAR 1. AB #1101-1 COMMISSIONERS REPORT .- To accept and file the Commissioner's Report for November 2001. 2. A0 #1101-2 SUMMARY REPORT To accept, approve and file the Summary Report of the September 2001 Parks and Recreation Commission meeting. The Consent Calendar was voted on as two separate items. ACTION: On motion by Commissioner Schulberg. AB #1101-1 of the Consent AYES: Calendar for November 19,2001 was approved. Chairman Pieratt, Commissioners Davidson, Schulberg, Cunningham, Pacheco, Hubbard, and Comstock NOES: None ABSTAIN: None ABSENT: None ACTION: On motion by Commissioner Schulberg, AB #I 101-2 of the Consent AYES: Calendar for November 19,2001 was approved. Chairman Pieratt, Commissioners Davidson, Schulberg. Cunningham, and Pacheco NOES: None ABSTAIN: Commissioners Hubbard and Comstock ABSENT: None Parks and Recreatiqn Commission -3- /- DEPARTMENTAL REPORTS November 19,2001 3. AB #I 101-3 RECREATION DEPARTMENT STRATEGIC PLAN Ken Price, Recreation Director, gave the staff presentation on this item. He described how the City Community Services Department developed the strategic plan and explained the plan. He added that the City Manager and the Leadership Team had recently received a presentation on the strategic plan and mentioned that the purpose for the discussion that evening was to receive endorsement for the plan from the Parks and Recreation Commission prior to the presentation to City Council. Mr. Price added that the purpose of the survey of the residents of Carlsbad was to determine the needs and wants of the community. He mentioned that open space and trails were top priorities for the residents. He stated that a staffing analysis was conducted to identify gaps which would prevent staff from fulfilling the strategic plan, and as a result, a seven member task force committee was established to continuously measure the results. ACTION: On motion by Commissioner Hubbard, AB #I 101-3, to receive and endorse the Recreation Department's Strategic Plan and direct staff to forward appropriate comments for City Council consideration, was approved. Pacheco, Hubbard, and Comstock AYES: Chairman Pieratt, Commissioners Davidson, Schulberg, Cunningham, NOES: None ABSTAIN: None ," ABSENT: None 4. AB #I 101-4 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET WORKSHOP FOR Keith Beverly explained that staff was preparing for the submittal of the 2002 and 2003 CIP budget. He added that the purpose of the staff presentation that evening was to receive input from the Parks and Recreation Commission prior to forming the CIP budget. He added that the items included in the Commissioners' packets for the evening contained what was approved last year. Mr. Beverly mentioned that Mark Steyaert, Park Development Manager, and John Cahill, Municipal Projects Manager, planned to update the Commissioners on items that were already in the budget as well as new budget items. Mark Steyaert described the big picture for the Commissioners. He explained that the CIP was adopted yearly and discussed why. He added that there were 453 projects currently listed, and that 269 projects were active. He described how projects became part of the CIP, and outlined priority ratings for the parks. He displayed a flowchart of the general process of the CIP and showed a diagram of the active parks, including Pine School, Zone 5 Industrial Park, Zone 19 Park, and Latwin Park. Mr. Steyaert briefly described each of the projects and commented on the status of each, particularly Carrillo Ranch and Zone 5 Industrial Park. Keith Beverly provided details of the Pine School Park, and mentioned that discussions to form area and emphasized that the project was a challenging park. FISCAL YEAR 2002-03 ,r- a steering committee for this project are currently under review. He displayed photos of the Parks and Recreation Commission -4- November 19,2001 Mr. Beverly also described the acquisition of parkland in the Northeast Quadrant. He explained thatthiswuastomakeupforb~fiddsthatwerelostastheresuHofamorepassive~to the ultimate development of Larwin Park. Questions and discussion included the following issues: r Cost and ownership of the modular units Clarification of direction from City Council on razing the Pine School site John Cahill described the Zone 19 Community Park. He explained what had occurred and indicated that the final design for the park was under way. He added that construction funds were already appropriated in the CIP for this park. Questions and discussion included the following issue: Coastal Commission's role in reviewing the Zone 19 Community Park Mr. Cahill described Larwin Park, and pointed out the success of the Dog Park. He explained that the park will be a passive one. He then described Alga Norte Community Park, which he emphasized will be the largest city park. He updated the Commission on the status of the park and described potential amenities that may be included. Ken Price presented the background on the Zone 5 permanent park. He described some of the conceptual ideas and updated the Commission on the status of the park. He also discussed the ," Citywide Trails program and outlined the next steps to be taken. Mark Steyaert explained what was happening with some of the smaller park projects, such as Chase Field Snack BarIBathrooms, Holiday Park Playground and the Kruger House Tot Lot. He then described some of the projects scheduled for the future such as the Carlsbad Municipal Golf Course, Cannon Lake Park, Hosp Grove/Buena Vista Lagoon Improvements, Poinsettia Community Park Phase 2, Alga Norte Park Phase 2 and Leo Carrillo Park Phase 2. He added that additional minor projects will be added to the CIP as needed. Mr. Steyaert asked the commissioners to become more involved in the projects as they progress and invited them to attend project meetings as they take place. Questions and discussion included the following issues: Update on additional manpower to handle the upcoming projects Schedule and budget of Phase 2 of Alga Norte Park and whether the pool could be Possibility of approving the CIP plan presented to the Commission and adding that the Citizens' priorities and concern that trails were not listed as a priority in the CIP budget Status of park grants and alternative funding Clarification of which park project committees have commissioners involved Verification of funds allocated to Veteran Memorial Park and the amount of usable land moved up on the schedule pool should be moved forward on the schedule r Parks and Recreation commission - 5- November 19.2001 ACTION: On motion by Commissioner Cunningham, AB #1101-4, to receive the staff report on the current CtP Suctget and Park Devetuprrrent Pmject Update and request staff to take a look at the possibility of developing the pool sooner at Alga Norte Park, to pursue the issue of securing funding for the proposed trails program, to review the practicality of developing Veteran's Memorial Park as conceptually designed, and to re-evaluate the funding program outlined for the park development. AYES: Chairman Pieratt, Commissioners Davidson, Cunningham, Pacheco, NOES: Hubbard, and Comstock ABSTAIN: None Commissioner Schulberg ABSENT: None COMMITTEE /COUNCIL REPORTS None. AGENDA ITEMS FOR NEXT COMMISSION MEETING 1. Election of Parks and Recreation Commission officers for the 2002 calendar year 2. Commission Holiday Dinner at the Senior Center 3. Discussion relating to the possibility of rescheduling the January and/or February Commission meeting. r- ADJOURNMENT ACTION: On motion by Commissioner Schulberg to adjourn the Regular Meeting at 735 p.m. AYES: Chairman Pieratt, Commissioners Davidson, Schulberg, Cunningham, NOES: Pacheco, Hubbard, and Comstock ABSTAIN: None None ABSENT: None Minutes Clerk