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Home My WebLink About2004-01-07; Parks & Recreation Commission; MinutesP Minutes of: Time of Meeting: Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION 530 P.M. January 7,2004 Carlsbad Senior Center CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 535 p.m. ROLL CALL Present: Absent: Commissioners Cunningham and Schulberg Chairman Comstock, Commissioners Pacheco, Hubbard, Lyons and Craig Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager John Cahill, Municipal Projects Manager Doug Duncanson, Deputy Public Works Director Liz Ketabian, Park Planner Kris Westland, Secretary, Senior Center Connie Ashby, Administrative Secretary Lori Swenck, Recreation Area Manager Dale Shuck, Public Works Supervisor Gian Lauro, Recreation Area Manager Sue Spickard, Recreation Services Manager , ANNOUNCEMENTS None. Commissioner Cunningham arrived at 5:40 p.m. APPROVAL OF MINUTES ACTION: On motion by Commissioner Lyons, the Minutes of the Regular Meeting held on December 15, 2003 were approved as corrected (delete the listed absent commissioners on the adjournment motion on page 4 of the mi nu tes) . Chairman Comstock, Commissioners Pacheco, Cunningham, Hubbard, Lyons and Craig AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg Parks and Recreation Commission -2- January 7,2004 PRESENTATIONS Keith Beverly, Senior Management Analyst, described the holiday event that was held at Carrillo Ranch. He described the focus of the event and suggested that the Parks and Recreation Commission may want to hold their holiday event at the Carrillo Ranch in 2004. PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Lyons, the Agenda for January 7,2004, was approved. Chairman Comstock, Commissioners Pacheco, Cunningham, Hubbard, Lyons and Craig CONSENT CALENDAR 1. AB #104-1 SUMMARY REPORT To accept, approve and file the Summary Report of the December 15,2002 Parks and Recreation Commission Meeting. 2. AB #104-2 RECEIPT OF CASH DONATION To accept and receive a cash donation to the Carrillo Ranch Trust Fund in the amount of $1,230.65. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Craig, AB #104-1 and AB #104-2 were approved. Chairman Comstock, Commissioners Pacheco, Cunningham, Hubbard, Lyons and Craig DEPARTMENTAL REPORTS 3. AB #104-3 CARRILLO RANCH - CALIFORNIA PARKS & RECREATION SOCIETY AWARDS PROGRAM Ken Price, Recreation Director, gave the staff presentation on this item. He explained that the City of Carlsbad recently received an Achievement Award and an Award of Excellence from the California Parks and Recreation Society. He explained the importance of the two awards. Mr. Price announced that the Awards Banquet will be held on March 12'h and invited the commissioners to attend the banquet. 3 ? Parks and Recreation Commission -3- January 7,2004 ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Hubbard, AB #104-3, to accept and file the staff report. Chairman Comstock, Commissioners Pacheco, Cunningham, Hubbard, Lyons and Craig 4. AB #104-4 FY 2004-2005 CAPITAL IMPROVEMENT PROGRAM BUDGET SUBMITTALS Keith Beverly introduced this item. He explained that the Parks and Recreation Commission made the request for staff to include the CIP budget as an agenda item. He clarified that the purpose of presenting the item to the Commission was for the Commission to provide comments and endorsements of the projects. He added that if the Commission wanted to recommend additional projects, the recommendations should be made by the entire group in a separate motion. Mark Steyaert, Park Development Manager, reported on the park development project submittals. He explained how the projects came about and the guidelines that were followed. He referred to each of the projects that were broken down into the following categories: Citywide Parks, Northwest Quadrant Parks, Northeast Quadrant Parks, Southwest Quadrant Parks, and Southeast Quadrant Parks. He mentioned the dollar amounts and the projected dates for each of the parks, as contained in the Commissioners’ packets for the evening. He also described projects and projected dates for projects coming on-line. Questions and discussion included the following issues: Description of progress of the golf course Clarification of land included in Robertson Ranch area Background regarding how the requirement to replace the ball fields at Larwin Park came about Status of improvements at Chase Field and Holiday Park Discussion of the acquisition and retrofitting of the CUSD Administration portion of the Senior Center and how that came about Explanation of how dollar amounts would be changed in the future as costs rise Naming rights and what was being done to establish a policy Review of the design of parks at various phases of development Confirmation that handouts may be different from the actual CIP Budget submittal Clarification of the CFD and how it works Suggestion that when the name of Hidden Canyon Community Park is brought to City Council, “Larwin” should be included in parentheses. 0 0 0 0 0 0 0 0 0 0 0 Doug Duncanson, Deputy Public Works Director, presented the Park Maintenance Section of the CIP. He identified nine projects that staff recommended and described them in detail. He displayed photos of areas where staff recommended repairs. Questions and discussion included the following issues: 0 Types of vandalism on artificial turf and what could be done to discourage it Clarification of where a majority of the funds came from and where additional funds could be found c -4- January 7,2004 Parks and Recreation Commission 0 Maintenance required for monuments 0 0 0 Description of funding sources Chase Field lights and snack bar to be included as separate items Explanation of how the CIP was set from year to year, what happened with the money, and the review process ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Pacheco, AB #104-4, to endorse and support the CIP project submittal as presented Chairman Comstock, Commissioners Pacheco, Cunningham, Hubbard, Lyons and Craig COMMllTEE /COUNCIL REPORTS None. 1. 2. 3. 4. 5. AGENDA ITEMS FOR FUTURE COMMISSION MEETING Presentation of different funding sources for park development Establishment of a Naming Committee Status of Alga Norte Park Aquatics Center Information on holding the holiday party at Carrillo Ranch in December 2004 Next meeting scheduled for March 15, 2004 ADJOURNMENT ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On motion by Commissioner Craig to adjourn the Regular Meeting at 7:lO p.m. Chairman Comstock, Commissioners Pacheco, Cunningham, Hubbard, Lyons and Craig Respectfully submitted, Ku t h’ Stark, Minutes Clerk 7