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HomeMy WebLinkAbout2004-08-16; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: 530 P.M. Date of Meeting: August 16,2004 Place of Meeting: PARKS AND RECREATION COMMISSION City Council Chambers CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Chairman Comstock, Commissioners Pacheco, Cunningham, Lyons, Hubbard, and Craig Absent: Commissioners Schulberg Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager Susan Spickard, Recreation Services Manager Elizabeth Ketabian, Park Planner Dominic Calarco, Recreation Area Manager ANNOUNCEMENTS Keith Beverly, Senior Management Analyst announced that the Groundbreaking of Hidden Canyon Community Park would be held on September 16,2004 and that an announcement would be sent regarding the exact time and location of the event. Mr. Beverly also announced that a Public Workshop for the Lake Calavera Trails Master Plan would be coming up in the near future and that the Commissioners may be interested in attending. Mr. Beverly also stated that in the event that more than a quorum of Commissioners were to attend the Groundbreaking for Hidden Canyon Community Park, the Commission would need to adjourn this meeting to that location. APPROVAL OF MINUTES ACTION: On a motion by Commissioner Lyons, the Minutes of the Regular Meeting held on June 21, 2004 were approved with a correction to the spelling of the word Batiquitos on page 5 of the Minutes. Chairman Comstock, Commissioners Pacheco, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg Parks and Recreation Commission -2- August 16,2004 PRESENTATIONS Keith Beverly, Senior Management Analyst announced that Commissioner Cunningham and Commissioner Schulberg would be leaving the Commission as their terms had expired. Commissioner Shchulberg could not be in attendance, therefore would be attending the September 20m Parks and Recreation Commission meeting to receive his recognition plaque. Mr. Beverly hi-lighted several significant contributions that Commissioner Cunningham made to the Parks and Recreation Commission throughout his term and thanked him for his service. Ken Price, Recreation Director echoed Mr. Beverly’s comments and also thanked Commissioner Cunningham for his years of service. Chairman Comstock commended Commissioner Cunningham for what he had put in place during his term as a Parks and Recreation Commissioner. Mr. Price and Chairman Comstock presented Commissioner Cunningham with a clocklplaque. Commissioner Cunningham stated his appreciation for having the opportunity to work with various staff members. PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: On a motion by Commissioner Lyons, the Agenda for August 16,2004, was approved with item #804-3 being pulled from the Agenda for further discussion. Chairman Comstock, Commissioners Pacheco, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg CONSENT CALENDAR ACTION: On a motion by Commissioner Lyons, AW804-1, AW804-2, AW804-4 and AB#804-5 of the Consent Calendar were approved. AYES: NOES: None. ABSTAIN: None. ABSENT: Commissioner Schulberg Chairman Comstock, Commissioners Pacheco, Cunningham, Lyons, Hubbard, and Craig 1. AB #804-1 SUMMARY REPORT To accept, approve and file the Summary Report of the June 21,2004 Parks and Recreation Commission Meeting. Parks and Recreation Commission -3- August 16,2004 2. AB #804-2 RECEIPT OF DONATIONS/OPPROTUNITIES GRANT $300 from All Points Media in support of the Opportunities Grant Program. 3. AB #804-3 RECEIPT OF DOANTION/CARRILLO RANCH TRUST FUND This item was pulled for discussion. 4. AB #804-4 RECEIPT OF DONATION/CARRILLO RANCH A handmade "2004-05 Restore America: A Salute to Preservation Quilt" book. 5. AB #804-5 RECEIPT OF CASH DONATION/CARRILLO RANCH TRUST FUND $1,910 from a variety of donors to support the Carrillo Ranch. DISCUSSION OF CONSENT CALENDAR ITEM 3. AB #804-3 RECEIPT OF DOANTION/CARRILLO RANCH TRUST FUND Mick Calarco, Recreation Area Manager came forward to address the Commission. Mr. Calarco spoke of his appreciation for Joan Kindle and her contributions to the Carrillo Ranch Trust. Mrs. Kindle stated that the items she sold were her hobbies and that Carrillo Ranch is her love so it was the perfect place to bring her crafts. Chairman Comstock thanked Mrs. Kindle for her dedication. ACTION: On a motion by Commissioner Hubbard, AB #804-3, the Commission received the donation and recommended acceptance by the City Manager. Chairman Comstock, Commissioners Pacheco, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg DEPARTMENTAL REPORTS 6. AB mO4-3 RECEIPT OF HOME AND GARDEN TELEVEISION GRANT AWARD Ken Price, Recreation Director gave a brief background on the receipt of the Home and Garden Television Grant award. Mick Calarco, Recreation Area Manager stated that Carrillo Ranch was one of twelve sites in the United States to receive this award. Mr. Calarco also gave a synopsis of the trip that he and the Recreation Director made to Washington D.C. to accept this award. Mr. Calarco stated that the grant amount received was $25,000.00 and that the funds would be applied towards the restoration of the stone barbeque at the ranch. Parks and Recreation Commission -4- August 16,2004 Mr. Calarco spoke of a gala event that would be taking place out at Carrillo Ranch in October to host guests from both the Home and Garden Television and the National Trust for Historic Preservation. Chairman Comstock inquired as to whether or not the restoration of the barbeque would be completed in time for the Parks and Recreation Party in December. Mr. Calarco stated that he hoped so. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On a motion by Commissioner Craig, AB MO4-6, to receive grant award and recommend acceptance by City Council. Chairman Comstock, Commissioner Pacheco, Cunningham, Lyons, Hubbard, and Craig 7. AB #804-7 INTERIM USE OF SAFETY CENTER BALL FIELD Ken Price, Recreation Director gave a brief background for the need of using the Safety Center Ball Fields while the Pine Avenue Community Park is being constructed. Mr. Price stated with the closing of the fields at Pine Avenue that there would be a shortage of fields for the various athletic groups on which to play and practice. Mr. Price stated that the Safety Center field would be available for scheduled use only until Pine Avenue Park is completed and then the scheduled use would revert back to Pine Avenue Community Park. Chairman Comstock verified that the user groups had been put on notice that the use of the Safety Center field is specifically for use while Pine Avenue Community Park is being constructed. Mr. Comstock anticipated that requests would be made to put the field back on the inventory. Mr. Price responded that the user groups would be receiving an official letter stating that the use of the Safety Center ball field would be for a one-year interim use only. Commission discussion ensued regarding the various athletic groups and the start-up of their seasons. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On a motion by Commissioner Pacheco, AB #804-7, to accept and file staff update for the interim use of the Safety Center ball field. Chairman Comstock, Commissioner Pacheco, Cunningham, Lyons, Hubbard, and Craig Parks and Recreation Commission -5- August 16,2004 8. AB #804-8 REQUEST FOR INFORMATION REGARDING BICYLE USE ON BATIQUITOS LAGOON ECOLOGICAL RESERVE NORTH SHORE TRAIL Keith Beverly, Senior Management Analyst explained that Commissioner Schulberg had requested an update regarding a citizen's request made to the California Department of Fish and Game Commission to allow bicycles on the Batiquitos Lagoon Ecological Trail. Mr. Beverly gave a brief background on this issue and how it related to trail use within the Carlsbad Citywide Trails System and the Sea Wall Walkway. Chairman Comstock asked how this type of issue would be handled if it were to come up in regards to the Citywide Trails System. Mr. Beverly responded that since the City has jurisdiction over the Citywide Trails System, that the City mandates what can and cannot occur on our trails unlike on the Batiquitos Lagoon Ecological Trail where the jurisdiction falls within the California Department of Fish and Game and is governed by the Resource Agency. Chairman Comstock confirmed with staff that the Batiquitos Lagoon Ecological Trail links with other parts of the Carlsbad Citywide Trails. Liz Ketabian, Park Planner explained that the conditional use that is placed on the trails is done at the time of the mapping and that it varies from area to area within the City. The conditions placed on the Aviara trails were established by the Coastal Commission so the trails in Aviara do not allow bicycle use. Chairman Comstock asked how the City puts users on notice that they may be entering a "No Bicycle" zone. Ms. Ketabian responded that signs are posted indicating appropriate use throughout the trail segments. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg On a motion by Commissioner Lyons, AB #804-8, to accept and file staff report. Chairman Comstock, Commissioner Pacheco, Cunningham, Lyons, Hubbard, and Craig Parks and Recreation Commission -6- August 16,2004 9. AB #804-9 COMMUNITY ACTIVITY GRANT REVIEW COMMllTEE Keith Beverly, Senior Management Analyst gave a brief history and explanation of the function of the Community Activity Grant Review Committee. ACTION: On a motion by Commissioner Hubbard, AB #804-9, to appoint Parks and Recreation Commissioner Pacheco to the Community Activity Grant Review Committee Chairman Comstock, Commissioner Pacheco, Cunningham, Lyons, Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Schulberg COMMITTEE /COUNCIL REPORTS Commissioner Hubbard stated that she had collected data regarding guidelines for naming rights to parks and recreation facilities and was ready to share this information with the Committee. Mr. Beverly said that he would be in contact with the three committee members (Comstock, Craig and Hubbard) to set up a meeting. AGENDA ITEMS FOR FUTURE COMMISSION MEETING None. ADJOURNMENT ACTION: AYES: NOES: ABSTAl N: ABSENT: On motion by Commissioner Pacheco to adjourn the Regular Meeting at 6:26 p.m. to Hidden Canyon Community Park on September 16, 2004. Chairman Comstock, Commissioners Pacheco, Cunningham, Lyons, Hubbard, and Craig None None Commissioner Schulberg Respectfully Submitted, Sheila Cobian Minutes Clerk