The URL can be used to link to this page

Home My WebLink About2004-09-20; Parks & Recreation Commission; MinutesMinutes of: Time of Meeting: 530 P.M. Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION September 20, 2004 City Council Chambers CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 5130 p.m. ROLL CALL Present: Absent: Commissioners Pacheco and Lyons Chairman Comstock, Commissioners Hubbard, and Craig Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager Bonnie Elliott, Recreation Supervisor Kevin Granse, Recreation Supervisor, Youth Sports Gian Lauro, Recreation Area Manager John Cahill, Municipal Projects Manager Mark Beasley, Recreation Supervisor ANNOUNCEMENTS Bob Wilkinson. 2810 Roosevelt Street, Carlsbad. woke about Maxton Brown Park. He explained that the park was an attractive area of .open space but was overgrown and needed attention. He recommended that the City should clean up the park and open it up to the views of the lagoon. APPROVAL OF MINUTES ACTION: AYES: NOES: None ABSTA1N: None ABSENT Commissioners Pacheco and Lyons On motion by Commissioner Hubbard, the Minutes of the Regular Meeting held on August 16, 2004 were approved. Chairman Comstock, Commissioners Hubbard. and Craig PRESENTATIONS Keith Beverly, Senior Management Analyst, explained that Commissioner's Schutberg's term had expired. He recapped Commissioner's Schulberg's activities during his tenure and presented him with a plaque. Parks and Recreation Commission -2- September 20,2004 PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT Commissioners Pacheco and Lyons On motion by Commissioner Craig, the Agenda for September 20,2004, was approved as corrected. Chairman Comstock, Commissioners Hubbard, and Craig CONSENT CALENDAR 1. AB #904-1 SUMMARY REPORT To accept, approve and file the Summary Report of the August 16,2004 Parks and Recreation Commission Meeting. 2. AB #904-2 RECEIPT OF DONATIONS To accept hand crafted mementos and the proceeds of their sales to support the Carrillo Ranch trust fund. 3. AB #904-3 RECEIPT OF CASH DONATIONS The Commission will receive cash donations of $1,708.75 generated through guided tours of Carrillo Ranch. ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Lyons On motion by Cornmissioner Craig, AB #904-1, AB #904-2. and AB #904-3 of the Consent Calendar were approved. Chairman Comstock, Commissioners Hubbard, and Craig I DEPARTMENTAL REPORTS 4. AB #904-4 RECEIPT OF DONATION Kevin Granse, Recreation Supervisor, Youth Sports, and Gian Lauro, Recreation Area Manager, gave the presentation on this item. Mr. Granse described the program and explained how the message was being spread. He outlined how other organizations were being approached for support. He then recognized the Carlsbad Police Officers Association’s donation of $1,500 and the Carlsbad Village Optimists Club’s donation of $500. Parks and Recreation Commission -3- September 20,2004 ACTION: AYES: NOES: None ABSTAIN: None ABSENT Commissioners Pacheco and Lyons On motion by Commissioner Craig, AB #904-4, to accept the donations and recommend acceptance by City Council. Chairman Comstock, Commissioners Hubbard, and Craig 5. AB #904-5 PARKS AND RECREATION COMMISSION COMMITTEE - ''NAMING RIGHTS AND SPONSORSHIP" Keith Beverly explained that since three principal commissioners who served on the Naming Rights and/or Sponsorships Committee were in attendance, staff recommended that the commissioners discuss the issues further. He indicated that the committee needed to be more focused and explained the importance of narrowing down what they wanted to cover. He suggested that the discussion that evening would help define and focus in on where the committee wanted to go. Mr. Beverly pointed out that there were two distinct issues: sponsorship and naming rights. Mr. Beverly mentioned that he had a PowerPoint presentation that was taken off the Internet which would provide the commissioners with relevant information, and added that he also had a video to show. He pointed out that the PowerPoint presentation was contained in the agenda packet and that it was developed by a public enterprise group whose business was to go into cities and do what the Parks and Recreation Commission was hoping to accomplish. Questions and discussion included the following issue: Reviewing two separate issues: naming rights as a non-commercial way for individuals to participate and separate issues of sponsorship for larger groups Mr. Beverly pointed out that the final attachment included public sponsorship concepts for Alga Node Community Park and mentioned some of the sponsorship opportunities that may exist. He then proceeded to show part of the PowerPoint presentation and the video. Further questions and discussion included the following issues: 0 0 0 0 e 0 0 0 0 0 0 Keeping with the integrity and character of the City Importance of having some framework in place if an individual wanted to donate money Clarification of how the City was currently accepting sponsorship for City events Taking an inventory of tangible assets and events and categorizing them !n a framewclrk to be used in the future Need to define the scope of sponsorship Policy #48 Clarification of guidelines currently in force for naming rights Whether naming rights and/or sponsorships should be in perpetuity Importance of acting as an advisory for Parks and Recreation projects and activities only Emphasis on non-commercial; no advertising preferred Importance of focusing on one area, defining it, and determining where the priority should be Staff's anticipation of what will occur at Alga Norte park Importance of consistency Parks and Recreation Commission -4- Seoteniber 20,2004 0 0 0 Explanation of how sponsorship opportunities in Carlsbad are communicated to the public Separation between sponsorship of recreation programs and naming rights of park facilities at Alga Norte Park Recommendation that committee members focus and define what was meant by sponsorship, both programs and facilities, at the next committee meeting; define naming rights and what it would entail specific to structures and facilities; and identify and take inventory of what existed for sponsorships within the realm of City parks, programs and events Possibility of working with existing policies on sponsorship and naming rights and adding to the policies Need to possibly re-evaluate and amend existing policy on naming and sponsorship ACT1 ON: On motion by Commissioner Hubbard, AB #904-5, to focus on the issues discussed at the next Naming Rights and Sponsorship Committee meeting Chairman Comstock, Commissioners Hubbard, and Craig AYES: NOES: None ABSTAIN: None ABSENT: Commissioners Pacheco and Lyons COMMITTEE /COUNCIL REPORTS None. AGENDA ITEMS FOR FUTURE COMMISSION MEETJNG 1. Alga Norte Community Park Update ADJOURNMENT ACTION: AYES: NOES: None ABSTAlN: None ABSENT: On motion by Commissioner Hubbard to adjourn the Regular Meeting at 7:OO p.m. Chairman Comstock, Commissioners Hubbard, and Craig Commissioners Pacheco a d Lyons Respectfully submitted, Minutes Clerk