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Home My WebLink About2005-04-18; Parks & Recreation Commission; Minutes. Minutes of: Time of Meeting: 530 P.M. Date of Meeting: Place of Meeting: PARKS AND RECREATION COMMISSION April 18, 2005 City Council Chambers CALL TO ORDER Chairman Comstock called the Regular Meeting to order at 530 p.m. ROLL CALL Present: Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and George Absent: Commissioner Hubbard Staff Members Present: Ken Price, Recreation Director Keith Beverly, Senior Management Analyst Mark Steyaert, Park Development Manager Gian Lauro, Recreation Area Manager Kyle Lancaster, Parks Superintendent Sue Spickard, Recreation Services Manager John Cahill, Municipal Projects Manager Lori Swenck, Recreation Area Manager Mike Bliss, Tree Supervisor ANNOUNCEMENTS Keith Beverly, Senior Management Analyst, welcomed Nora George to the Parks and Recreation Commission. Sue Spickard, Recreation Services Manager, invited the Commissioners to attend the Recreation Department’s dance recitals at the end of the season. APPROVAL OF MINUTES ACTION: On motion by Commissioner Lyons, the Minutes of the Regular Meeting held on March 21,2005 were approved. AYES: Chairman Comstock, Commissioners Craig, Pacheco, Lyons, and Cooper NOES: None ABSTAIN: Commissioner George ABSENT Commissioner Hubbard PRESENTATIONS None. Parks and Recreation Commission -2- April 18, 2005 PUBLIC OPEN FORUM None. APPROVAL OF AGENDA ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Hubbard On motion by Cornmissioner Craig, the Agenda for April 18, 2005, was approved. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and George CONSENT CALENDAR 1. 2. 3. I .= -. - ___---- AB #405-1 SUMMARY REPORT To accept, approve and file the March 21, 2005 Parks and Recreation Commission Meeting Summary Report. AB #405-2 RECEIPT OF SPONSORSHIP DONATION To receive $2,000 in support of teen programs and recommend acceptance by the City Council. AB #405-3 COUNCIL POLICY #61 - GRAD NlTE REQUEST FOR CONTRIBUTIONS TO GRAD NlTE ACTIVITIES The Commission is being requested to consider current Grad Nite funding and recommend maintaining existing funding levels to the City Council. ACTION: AYES: NOES: None ABSTAIN: None ABSENT Commissioner Hubbard On motion by Commissioner Craig, AB #405-1, AB #405-2, and AB #405-3 of the Consent Calendar were approved. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and George DEPARTMENTAL REPORTS 4. AB #405-4 RESPONSE TO COMMISSIONERS INQUIRY -“KEEPING TREES HEALTHY’ The Commissioners discussed whether to defer this item until the next meeting due to Commissioner Hubbard’s absence. However, it was decided that since the presentation was already prepared by Kyle Lancaster, Parks Superintendent, it addressed all the issues in Commissioner Hubbard’s letter, and the timing was important for the Alga Norte Swim Complex issue, the item would be discussed as planned. Parks and Recreation Commission -3- April 18, 2005 Kyle Lancaster gave the staff presentation on this item. He mentioned that other cities also have tree programs and recapped Commissioner Hubbard's inquiry regarding keeping trees healthy in Carlsbad. He described the Landscape Manual, the Revised Council Policy Statement on Street Trees, and the Community Forest Management Plan, and explained that these resources were used in determining when and where trees would be maintained. Mr. Lancaster summarized the general guidelines of the Landscape Manual and displayed examples of the sites that the Manual applied to. He also explained what the other two documents were designed to accomplish and displayed examples of sites that applied to those documents. He reviewed who was responsible for maintenance of street trees. Mr. Lancaster also described other activities which were included in the maintenance of trees. He added that there were times where tree removal was necessary and in those instances, trees were removed and replanted as quickly as possible. Mr. Lancaster showed a map of the Hosp Grove Trail. He explained that Hosp Grove Trail was treated differently and explained why. He also discussed community education and involvement andshowed pictures of areas where the community was involved in maintaining trees. He explained that Carlsbad was a three-time recipient of the Tree City USA award. Mr. Lancaster next addressed tree plantings and mortality of trees. He referred specifically to the sites that Commissioner Hubbard asked about and described tree plantings at those sites. He stated that more than 90% of the trees have survived and will reach full maturity. He referreTfKfibrtali@of thwees andaescri6ed whd wag-done In fioYe%irKas. I- Mr. Lancaster summarized what had happened on the upper level of La Costa Canyon Park and explained the results of negotiation and legal action with the residents. He also described what was done in the area behind Car Country in the Cal Trans right-of-way and the College Boulevard medium. Mr. Lancaster outlined staff's intentions. He addressed the issue of budgetary considerations and where the funding was obtained from. Questions and discussion included the following issues: 0 0 Concern about trees lining the parameter of parks Congratulations to staff for a low mortality rate for trees throughout Carlsbad ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Hubbard On motion by Commissioner Pacheco, AB #405-4, to accept and file the staff report. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and George 5. AB #405-5 STATUS REPORT ON ALGA NORTE COMMUNITY PARK John Cahill, Municipal Projects Manager, gave the staff presentation on this item. He discussed the budget review process for Alga Norte Park and updated the Commission on the project. He discussed the projected cost of the project which included the park and the aquatic , Parks and Recreation Commission -4- April 18,2005 center. He described the park in detail and explained what would happen in the next few months. Questions and discussion included the following issues: Size of the skateboard park Reasons for changing the original design to move bulkheads around Importance of getting a message to City Council that this park should be a priority 0 Possible phasing of the park 0 Anticipated completion date Lack of habitat restrictions 0 Use of natural turf 0 . Increase of costs to build the park Location of the restrooms Possibility of expanding current skateboard site if skateboard site at Alga Norte was not available until 2007 Commissioner Lyons made a motion to receive and file the staff report. She added that she would also like the Commission to reiterate to City Council that the Parks and Recreation Commission would like to continue with the project and express their concerns to move forward. Further discussion included the following issues: 0 0 0 Concern about leaving the motion open-ended Making the project a priority if the project received CIP approval Clarification of potential financial increases ACTION: On motion by Commissioner Lyons, AB #405-5, to receive and file the staff report, and to alert City Council via the Parks and Recreation Commission Summary Report that the Commission recognized the many hours spent on implementation of the project and to reiterate the Commission’s continued support for the construction of Alga Norte Park in its entirety as identified in the approved master plan. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and George AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Hubbard 6. AB #405-6 REVISIONS TO COUNCIL POLICY #28 - “FACILITY USE REGULATIONS” Gian Lauro, Recreation Area Manager, and Lori Swenck, Recreation Area Manager gave the staff presentation on this item. Mr. Lauro described Council Policy #28, when it was last changed, and discussed the proposed changes in detail, as included in the Commissioner’s packets. He reviewed changes to the cancellation policy, the removal of Safety Center Room #3 from the rental list, the removal of Scout House from the rental list, the removal of Carlsbad Girls Club from the regulations, and the incorporation of sportsmanship program criteria into Council Policy #28. Parks and Recreation Commission -5- April 18, 2005 Lori Swenck explained that the Senior Center Rules and Regulations would be included in Council Policy #28. She also discussed the dining room in detail and described the appeal process for use of facilities to the Recreation Department and Senior Center. Questions and discussion included the following issue: Whether the Senior Commission approved merging the Senior Center’s rules and regulations with the Parks and Recreation’s rules and regulations ACTION: On motion by Commissioner Craig, AB #405-6, to adopt the proposed revisions to Council Policy #28, “Recreation Department Facility Use Regulations” as outlined by staff. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and George AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Hubbard COMMITTEE /COUNCIL REPORTS None. ~~-MS-F-B~~URE-~IVI~IQN-MEETING 1. Date and Agenda for Parks and Recreation Commission Workshop ADJOURNMENT ACTION: AYES: NOES: None ABSTAIN: None ABSENT: Commissioner Hubbard On motion by Commissioner Cooper to adjourn the Regular Meeting at 6:40 p.m. Chairman Comstock, Commissioners Craig, Pacheco, Lyons, Cooper and George Respectfully submitted, Minutes Clerk