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HomeMy WebLinkAbout2006-04-17; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: April 17, 2006 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Craig called the Regular Meeting to order at 5:35 p.m. ROLL CALL Present: Chairperson Craig, Commissioners Comstock, Pacheco, Lyons, Cooper, and George Absent: Commissioner Hubbard Staff Members Present: Ken Price, Recreation Director Sue Spickard, Recreation Services Manager Kyle Lancaster, Parks Superintendent Connie Ashby, Administrative Secretary Kevin Granse, Recreation Supervisor Gian Lauro, Recreation Area Manager Liz Ketabian, Park Planner Bonnie Elliott, Recreation Area Manager Lolly Sangster, Mgmt. Analyst, Recreation Scott Bradstreet, Park Planner Mick Calarco, Recreation Area Manager, Carrillo Ranch Lori Swenck, Recreation Area Manager Charles Balteria, Recreation Specialist Courtney Enriquez, Mgmt Intern, City Mgr's office ANNOUNCEMENTS None. [Commissioner Hubbard arrived at 5:40 p.m.] APPROVAL OF MINUTES ACTION: On motion by Commissioner Craig, the Minutes of the Regular Meeting held on March 20, 2006, were approved as corrected. AYES: Commissioners Comstock, Pacheco, Hubbard, Lyons, Cooper, and George NOES: None ABSTAIN: Chairman Craig ABSENT: None Parks and Recreation Commission - 2 - April 17,2006 INTRODUCTIONS Lolly Sangster, Mgmt. Analyst, Recreation introduced Craddock Stropes, the new Recreation Community Coordinator. PRESENTATIONS Kevin Granse, Recreation Supervisor, presented the following sportsmanship awards: SCMAF Sportsmanship awards were given to coaches Gary Manguso and Tim Wrisley, players Tanner Wrisley, Brandon Manguso, Bradley Streicher, Michael dementi, Madison Brogan, Conner Morrison, Andrew Tarman, Phillip Fredericks, and Jason Guendert. Carlsbad Youth Basketball Sportsmanship Awards were given to coach Tim Wrisley, players Patrick Campbell and Julia Schrader. PUBLIC OPEN FORUM Joyce Smith, 2719 Greenock Court, Carlsbad, requested that the sign be put up at Brierley Field. Ken Price, Recreation Director, explained that the City is in the process of opening up Pine Avenue Park and will put the plaque back out in the field again. APPROVAL OF AGENDA ACTION: On motion by Commissioner Pacheco, the Agenda for April 17, 2006, was approved. AYES: Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George NOES: None ABSTAIN: None ABSENT: None CONSENT CALENDAR 1. AB #406-1 SUMMARY REPORT To accept, approve and file the March 20, 2006 Parks and Recreation Commission Meeting Summary Report 2. ABM06-2 RECEIPT OF DONATIONS - OPPORTUNITY GRANTS TRUST FUND To receive a donation of $903 from the North San Diego County Association of Realtors for our Opportunity Grants Scholarship Fund, and recommend acceptance by the City Council. 3. AB #406-3 RECEIPT OF DONATIONS - T.R.U.S.T. To receive a donation of $1,000 from the Rotary Club of Encinitas for our Sportsmanship/T.R.U.S.T. Program, and recommend acceptance by the City Council. Parks and Recreation Commission - 3 - April 17,2006 ACTION: On motion by Commissioner Lyons, AB #406-1, AB #406-2, and AB #406-3 were approved. AYES: Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George NOES: None ABSTAIN: None ABSENT: None DEPARTMENTAL REPORTS 4. AB #406-4 2006 AWARD RECIPIENTS FROM THE CALIFORNIA PARKS & RECREATION SOCIETY (GPRS) DISTRICT XII Mick Calarco, Recreation Area Manager, gave the staff report on this item. He described the awards ceremony that staff and volunteers attended and recognized the following people: Gregg Anderson, Bonnie Elliott, Gary Hill, Chuck and Nancy Anson, Tim Campbell, Tom Guillihur, Bill Hart, Barbara Irani, and Kevin Skjei. ACTION: On motion by Commissioner Pacheco, AB #406-4, to acknowledge recipients of Recognition, Achievement and Citation Awards from District XII of the California Parks and Recreation Society. AYES: Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George NOES: None ABSTAIN: None ABSENT: None 5. AB #406-5 PINE AVENUE PARK EXPANSION-SUBCOMMITTEE REPORT Commissioner Hubbard and Scott Bradstreet, Park Planner, gave the presentation on this item. Mr. Bradstreet reported on the status of the expansion of the Madison property and Pine Avenue Park. He reviewed the milestones in park development, as contained in the handout distributed to the commissioners. He also showed the Pine Avenue Park approved Master Plan and described different areas of the park. He clarified that the ornamental garden was approved in the original Pine Avenue Park Master Plan. Mr. Bradstreet described the expanded areas around the ornamental garden and provided a history of the property from January 2003. He mentioned that the Park and Recreation Commission asked staff to conduct a public workshop, which was subsequently held in January 2006. Commissioner Hubbard explained what transpired at the January 9th Pine Avenue Park Master Plan Expansion Workshop. She mentioned that approximately 20 people attended and described the exercise that was given to the attendees. She added that the public was glad to participate in the design of the expansion and summarized which amenities received the highest and lowest scores. Commissioner Hubbard explained that the subcommittee met again and concluded that the direction was clear: the priorities were for open space, an ornamental garden, and a passive park. Other features that were asked for included a water feature and a request that parking be restricted to the northwest corner of Chestnut to create a buffer zone for residents. Parks and Recreation Commission -4- April 17,2006 Roy Sanchez, 3482 Roosevelt, Carlsbad, suggested that the group participate in a working tour in the area as everyone would appreciate being able to see where everything will be, and the group could then make further recommendations. Virginia Martinez, 3367 Madison Street, Carlsbad, wanted to know whether there would be one entrance and exit area on Chestnut for parking and how this design came about. Commissioner Pacheco explained why it was necessary to move the parking, Mr. Bradstreet confirmed that in order to make more room for open space, it was necessary to move the parking. Ms. Martinez asked for clarification of the drawing and wanted to know if the Ayala house was going to be knocked down. She was told that it would be. Commissioner Hubbard explained that there would be much better use of the space without alleys. She also stated that community volunteer groups may be a recourse to maintain the garden area. Commissioner Pacheco thanked the community for coming out. He also thanked staff and the Commission for responding to the requests of the public. Commissioner Lyons also agreed and said that she was delighted that residents were so involved in the planning process. Ken Price pointed out that the plan was only a conceptual plan which would ultimately come back to the Parks and Recreation Commission with more details. ACTION: On motion by Commissioner Comstock AB #406-5, to accept and file the staff report. AYES: Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George NOES: None ABSTAIN: None ABSENT: None 6. AB #406-6 REVISIONS TO COUNCIL POLICY #28 - FACILITY USE REGULATIONS Ken Price explained that the Facility Use Regulations were reviewed once per year. He added that next month there may be a presentation to the Commission regarding fees as it ties in with the regulations. Sue Spickard, Recreation Services Manager, and Bonnie Elliott, Recreation Supervisor, gave the staff presentation on this item. Ms. Spickard explained the purpose of the regulations and clarified that changes in grammar, etc. would not be reviewed at the meeting. She discussed why the regulations were reviewed regularly and listed the ultimate goals. She summarized the changes, as contained in the Commissioners' packets for the evening, including: • Conditions when individuals must fill out a "Park and Facility Use Application" and, a City "Special Event Permit" • Requirement that an event contact person must be on site • Rules for amplification of sound and alcohol consumption • No sales of items allowed without a permit • Permits required for inflatable jump houses Parks and Recreation Commission - 5 - April 17,2006 • No subletting of athletic fields • Horses or ponies in designated areas of Leo Carrillo Ranch Historic Park will be allowed Questions and discussion included the following issues: • Liability issues • Clarification of why alcohol was not banned at the parks • Time frame for events and allowance of alcohol • Presence of staff at events • How alcohol affected "Jazz in the Park" and the cost for the Special Event Permit • Explanation of how the number of jumping houses were limited • Ramifications of what would happen if the contact person did not have proper paperwork at an event Judy Strang, 3304 Jefferson, Carlsbad, spoke on behalf of the North Coastal Council PTA. She asked the Commission to consider a non-smoking policy at park events due to the danger of second-hand smoke. ACTION: On motion by Commissioner Hubbard, AB #406-6 to adopt the proposed revisions to Council Policy #28, Recreation Department "Facility Use Regulations" subject to the City Attorney's adjustments to the sales of items portion of the Regulations. AYES: Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George NOES: None ABSTAIN: None ABSENT: None 7. AB #406-7 CITIZEN REQUEST/USING PARKS AS PUBLIC PLACES Gary Hill, 3289 Donna Drive, Carlsbad, spoke on this item. He stated that he forwarded documents to the Commissioners and wanted to explain where he was coming from. He mentioned that he looked at all the public places in Carlsbad to see how they met the criteria that makes a place great, including how many people were there at a given time and what activities were happening to bring people to the parks. Mr. Hill reiterated that he did not see many people at the parks and suggested that there would probably need to be cooperation with the City, commercial enterprises, non-profits, and citizens to make the parks a great place to go. Mr. Hill mentioned that he attended an Arts Commission meeting where there was a presentation on a civic center concept. He suggested that the Parks and Recreation Commission may want to hear the presentation with the focus around parks. Questions and discussions included the following issues: • Most ideal situations occur in larger cities with mass transit and no parking problems • Importance of getting the people to an area where they could mix together and have the amenities to entice them there • Planting the seed for the future • Physical suburban layout not conducive to doing this although it was a great idea; possibly could do it in the future in the Ponto area • Laguna Beach was a good example of an award-winning park Parks and Recreation Commission -6- April 17,2006 • A civic center idea would be a possible way to incorporate Mr. Hill's ideas • Clarification of when community surveys ranking the importance of amenities was done • Concern that the City might try and create areas with competing businesses • The beach and its popularity • Beaches should be included in the report ACTION: On motion by Commissioner Comstock, AB #406-7, to request staff to come back and make a presentation of the Connecting Community Place and Spirit presentation from Lisa Hildebrand, Assistant City Manager, and Sandra Holder, Community Development Director. It was also requested that staff return at a subsequent Commission hearing to discuss this in more detail and to find a way to move forward with the creating great public places concept, including consideration of the beaches. AYES: Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George NOES: None ABSTAIN: None ABSENT: None 8. AB #406-8 UPDATE ON LAKE CALAVERA TRAILS MASTER PLAN Liz Ketabian, Park Planner, gave the staff presentation on this item. She described the background of the Lake Calavera Trails Master Plan and showed a slide of the project location. She explained where the trail system will connect to and spoke about the Master Plan, particularly the mitigation site. She pointed out that a map was also mounted on the wall. She described the proposed trail improvements and explained that most of the work will be done by volunteers. Ms. Ketabian described the proposed staging area and summarized the items completed to date. She also explained what will be done from May through November and clarified that staging construction was expected to begin in October/November 2006. Questions and discussions included the following issue: • Status of the use agreement with SDGE ACTION: On motion by Commissioner Pacheco AB #406-8, to accept and file the staff report. AYES: Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George NOES: None ABSTAIN: None ABSENT: None COMMITTEE/COUNCIL REPORTS None. AGENDA ITEMS FOR FUTURE COMMISSION MEETING 1. Receipt of Donations - Carrillo Ranch Parks and Recreation Commission -7-April 17,2006 2. Skateboard Parks for the Northwest Quadrant 3. Proposed Aquatic Fees Increases 4. Recreation Department Recommended Facility Fee Increases and Proposed New Fees for FY 2006-2007 5. Presentation of the Connecting Community Place and Spirit presentation from Lisa Hildebrand, Assistant City Manager, and Sandra Holder, Community Development Director 6. Explanation of which classes are offered at summer day camps and how the City can bring in different age groups to community centers 7. Parks and Recreation Committee assignments 8. Spinnaker Hills Tot Lot ADJOURNMENT ACTION: AYES: NOES: ABSTAIN: ABSENT: On motion by Commissioner Comstock to adjourn the Regular Meeting at 7:20 p.m. Chairperson Craig, Commissioners Comstock, Hubbard, Pacheco, Lyons, Cooper, and George None None None Respectfully submitted, Ruth Stark Minutes Clerk