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Home My WebLink About2008-04-21; Parks & Recreation Commission; MinutesMinutes of: PARKS AND RECREATION COMMISSION Time of Meeting: 5:30 P.M. Date of Meeting: April 21, 2008 Place of Meeting: City Council Chambers CALL TO ORDER Chairperson Lyons called the Regular Meeting to order at 5:30 p.m. ROLL CALL Present: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, and Martyns Absent: Commissioner George Staff Members Present: Mick Calarco, Recreation Services Manager Mark Steyaert, Acting Recreation Director Judi Vincent, Management Analyst Kyle Lancaster, Public Works Superintendent - General Services Bonnie Elliott, Recreation Area Manager Lolly Sangster, Management Analyst Debbie Jo McCool, Administrative Secretary Lori Swenck, Recreation Area Manager Gian Lauro, Recreation Area Manager Kevin Granse, Recreation Area Manager Staci Nieves, Sr. Recreation Leader ANNOUNCEMENTS Judi Vincent, Management Analyst, announced that Commissioner Hubbard had resigned and that City Council would determine the replacement of Commissioner Hubbard. APPROVAL OF MINUTES ACTION: On motion by Commissioner Comstock, the Minutes of the Regular Meeting held on February 4, 2008 were approved. AYES: Chairperson Lyons, Commissioners Cooper, Craig, and Comstock NOES: None ABSTAIN: Commissioner Martyns ABSENT: Commissioner George INTRODUCTIONS None. Parks and Recreation Commission - 2 - April 21, 2008 PRESENTATIONS Kevin Granse, Recreation Supervisor, presented Sportmanship Awards from the Youth Sports Division to the following individuals: Jake Baccay, Nikki Silverman, Jim Behun, and Chuck Tyson. PUBLIC OPEN FORUM None APPROVAL OF AGENDA ACTION: On motion by Commissioner Craig, the Agenda for April 21, 2008 was approved. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, and Martyns NOES: None ABSTAIN: Commissioner George ABSENT: None CONSENT CALENDAR 1. AB # 0408-1 SUMMARY REPORT - (ACTION) To accept, approve and file the February 4, 2008 Parks and Recreation Commission Meeting Summary Report. 2. AB # 0408-2 RECEIPT OF DONATIONS - CARLSBAD SOFTBALL ASSOCIATION- (ACTION) To accept the donation of a batting cage and associated site landscaping at Calavera Hills Community Park, and to recommend acceptance by the City Council. 3. AB # 0408-3 RECEIPT OF DONATION -TEEN SCENE: BATTLE OF THE BANDS 2008- (ACTION) To accept donations of products in support of the 2008 Teen Scene: Battle of the Bands special event, and to recommend acceptance by the City Council. 4. AB # 0408-4 UPDATE ON CITIZEN CONCERNS REGARDING HIDDEN CANYON PARK- (INFO) To receive a staff update report regarding citizen concerns at Hidden Canyon Park. ACTION: On motion by Commissioner Comstock, AB #0408-1, AB #0408-2, AB#0408-3, and AB #0408-4 of the Consent Calendar were approved. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioner George Parks and Recreation Commission - 3 - April 21, 2008 DEPARTMENTAL REPORTS 5. AB # 0408-5 ARENA SOCCER SUBCOMMITTEE UPDATE - (ACTION) Mark Steyaert, Acting Recreation Director, gave the staff presentation on this item. He explained that the Arena Soccer Subcommittee (ASSC) met on March 31. He stated that the (ASSC) has made a recommendation to the Parks and Recreation Commission to pursue a private/public partnership for an arena soccer facility. Mr. Steyaert reported that the request for proposals (RFP) or letters of interest (LOI) would solicit interest from private companies to construct and/or operate an arena soccer facility. He further explained that the ASSC recommends that several sites be included in any RFP/LOI. Mr. Steyaert stated that the following sites where recommended by the ASSC to be considered are: Poinsettia Community Park, Zone 5 Park, and Robertson Ranch Park. He informed the Commissioners that Aviara Community Park site proposed by Mr. Kuester was not recommended by the ASSC. Commissioner Lyons asked if she could get a copy of the draft of private/public partnership policy to review. Mr. Steyaert stated he would get her a copy. ACTION: On motion by Commissioner Cooper, AB #0408-5, to accept and file a staff report and to recommend to the City Council authorize staff to pursue private/public partnership opportunities for an arena soccer facility. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioner George 6. AB # 0408-6 CAPITAL IMPROVEMENT PROGRAM (CIP) UPDATE- (INFO) Mark Steyaert, Acting Recreation Director, presented an update on the Capital Improvement Program (CIP). He explained that Alga Norte Park project is being redesigned without the recreation component (the moving river, slides, etc.). The designers are reworking the open lawn area and the plans are anticipated to be back to staff by July. Commissioner Martyns asked about the therapy pool and if it would be open to the general public. Mr. Steyaert stated that agreements with local hospitals and other therapeutic agencies will be sought after to operate that particular amenity only and it would not be open to the general public. He stated that a fence would be placed around the therapeutic pool. Mr. Steyaert informed the Commissioners that, at Poinsettia Community Park, 7 new tennis courts are scheduled to be done this summer and that there may be an agreement with a management company to operate the tennis center. He also stated that additional parking would be constructed which is part of the Park's Master Plan. Mr. Steyaert discussed the Trails Master Plan at Lake Calavera. He stated that this project, to add a staging area, parking, kiosk, and restrooms, has been ongoing for 5-6 years. Mr. Steyaert explained that due to many issues such as the dam, federal regulations, and biology problems the project has been slow to move forward and may have to be dropped. Parks and Recreation Commission -4- April 21, 2008 He described the Leo Carrillo Ranch Historic Park patio expansion project. Mr. Steyaert explained that a flagstone patio with tables would help to alleviate the wear and tear of the lawn area by weddings which are from March - October. He also explained that a Carrillo Ranch barn restoration is planned with a theater to show Carrillo movies and a visitor center. Mr. Steyaert stated that the first phase will be the stabilization with new floors and roof and that 7z the funds are coming from state grants. The bids are anticipated to be received in July and the project completed by spring of 2009. Mr. Steyaert reported that the Stagecoach Park and Calavera Hills Park Shade Structure projects with a group picnic area are under construction. Commissioner Cooper asked if the skateboard park is part of Phase 1 for the Alga Norte Park. Mr. Steyaert stated that is correct. He explained that the only thing taken out was the aquatic recreation component (the moving river, slides, etc.). Commissioner Comstock asked if there will be enough funds at buildout to complete the scheduled parks. Mr. Steyaert stated that there will not be and that staff is looking at alternative funds (i.e. grants, public/private partnership, etc.). Commissioner Comstock asked if the current cost of projects reflects inflation costs. Mr. Steyaert stated that it does not but only reflects today's cost. Commissioner Lyons asked how soon the Alga Norte Park would be complete since the "moving river" component was taken out. Mr. Steyaert stated that reengineering plans are scheduled back from the architect in 3-4 months and the construction is anticipated to start this fall. ACTION: On motion by Commissioner Craig, AB #0408-6, to accept and file report on the proposed FY 2008-09 Capital Improvement (CIP) budget for park projects. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioner George COMMITTEE/COUNCIL REPORTS 1. Skate Park Subcommittee Mark Steyaert gave an update that a schedule from Engineering and Skip Hammann has been received from the First Responders Training Facility with an estimate completion of 2011 and the Public Works Center completion around 2013 and that this will directly impact the possibility of the existing skatepark expansion. An agenda bill for 4/22/08 is available on the City's website and he encouraged the Commissioners to take a look at it. Mr. Steyaert recommended that it may be more prudent to concentrate on a new skatepark location. Parks and Recreation Commission -5-April 21,2008 2. Prop D Subcommittee Commissioner Comstock updated the Commission that there will be another public educationthmeeting which is scheduled on April 28 in the evening at Faraday Center. AGENDA ITEMS FOR FUTURE COMMISSION MEETING None noted. ADJOURNMENT ACTION: On motion by Commissioner Cooper to adjourn the Regular Meeting at 6:22 p.m. AYES: Chairperson Lyons, Commissioners Comstock, Craig, Cooper, and Martyns NOES: None ABSTAIN: None ABSENT: Commissioner George Respectfully submitted, Michele Hardy Minutes Clerk