HomeMy WebLinkAbout1987-02-05; Senior Commission; MinutesMINUTES
Meeting of:
Time of Meeting: 3:OO p.m.
Date uf Meeting: February 5, 1987
Place of Meeting: City Council Chambers
SEN 10R CI T 11 EN COMM I SS I ON
COMMISSIONERS
CALL TO ORDER:
Chairman Van called the Meeting to order at 3:02 p.m.
ROLL CALL:
Present - Chairman Van, Cornisstoners Cochran, Cast and
Ai tchie.
Absent - Commissioner Hoskin.
Others Present:
Sue Spickard, Senior Citizen Coordinator
MATTERS FROM THE PUBLIC:
Conrad Crocholski, Chairman of Project Council for
Nutrition Program in Carlsbad, addressed the Commission
regarding the petty cash fund that had been maintained at
the Senior Center. Any money generated from bake sales,
etc., was held to be used for get-well cards, sympathy
cards and a birthday cake once a month. The bard of
Directors instructed the seniors that this petty cash was
to be turned over to the Board. This money belonged to
the people who participate in the nutrition program and
Mr. Crocholski stated he wanted this statement to be made
for the record. He concluded, statinq he felt there would
be an improvement when the City takes over the Nutrition
Program, but he did want this statement for the record.
APPROVAL OF MINUTES:
Minutes of the meeting
approved as presented.
APPROVAL OF AGENDA:
Senior Citizen Comniss
submitted.
APPOINTMENT OF SCRIBE:
Sue Spickard explained
policy, which would no Commissions and Boards
held December 4, 1986, were
on approved the Agenda as
the recent change in Council
longer provide a liaison to the
At each meetina a Scribe would be
appointed to make a record of the actio; items only.
report is to be sent to City Council the next day.
Council wants to be aware of the actlon items as soon ds possible. Mrs. Spickard stated Comnissioner Ritchie had
agreed to be the Scribe.
This
Van
Cochran
cast
Ritchie
Van
cast
Ritchie
COChrdn
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February 5, 1987 SENIOR CITILEN COMMISSION Page 2
COMMISSIONERS
OLD BUSINESS:
A. Area Agency on Aging Contract Update.
Sue Spickard reported the City Council, at the 3ariuary 13th meeting, approved the City taking responsibility for the Nutrition Program, Mobile Meals and transportation.
rhese were previously under the auspices of the Senior
Citizen Association. Staff has been working with the Area
Agency on Aging and different departments in the City.
The target date for taking over the program will be March
1, 1987. Mrs. Spickard will get the nccessary papers
signed to enable the Board of Supervisors to grant
approval.
Mrs. Spickard stated the City will be offering positions
to the current van drivers and will be offering a
temporary position to the present Kitchen Manager. This
is a temporary position, because this position involves
more than 20 hours per week, it must go through the
Personnel Department. The present manager would be
encouraged to apply for the position.
Chairman Van comnented that at the January 13th City
Council meeting, Dave Bradstreet appeared with Sue
Spickard and gave the presentation.
Mr. Bradstreet assured Chairman Van that Sue's job would
be upgraded. Chairman Van stated he wanted a title
definitive of her position, and he felt Manager was not
sufficient. She Hill be supervising all the senior
citizen activities and he felt her title should reflect
that responsibility.
As they were leavlng,
8. Senior Center Update
Sue Spfckard reported they were supposed to have a report
by Monday on the various studies on the property, size of
parcel, existing buildings that could be used, etc. She
stated the report had not been received at this time.
There will be a meeting Friday, at 4:OO p.m., with the City
Council and the School District. Mrs. Spickard extended an
invitation to everyone to attend this meeting.
Comnissioner Ritchie asked for a summary of the Brown Act Amendments, stating she did riot understand completely the
material that was in the packet.
Sue Spickard stated the information was in the packet for
their information. She gave a brief summary of the
ramiflcatlons of the Brown Act.
NEW BUSINESS:
A. Comnission Role Comnittees
Sue Spickard reported Comnissioner Gast had put a great
deal of work into her presentation for the Proaram
Committee. The question had arisen regarding the role of
Comnission people on comnittees. This had been discussed
informally, and it was felt Comnissioner Gast had too mch
responsibility as Chairman of the Program Comnittee.
Mrs. Spickard stated she wanted to open this for
discussion and get the Commissioners' input. She stated
perhaps the recomnendation could be made for Comnittees to
be on an ad hoc basis.
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February 5, 1987
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SENIOR CITCZEN COMMISSCON Page 3
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NEW BUSINESS: (continued)
Commissioner Ritchle stated the Commission was more
knowledgeable and sophistlcated now, and perhaps the
committees were involked in activities far beyond the
scope of the Commission. Commissioner Ritchie stated the function of this Conmissison was to make recomnendatlons
to the City Council and to advlse the City Council on
special needs and concerns of the senior citizens. She
stated this Commission's responsibllity was to the City Council through Sue Spickard, Dave Bradstreet and Ray
Patchett. At the direction of the City Council, this
Commission is to review, research and make recornendations
to them.
Commissioner Ritchie made a motion to disband all previously appointed Committees and in the future appoint ad hoc committees to operdte at the discretion of the City
Council. Ad hoc or standing committees should only be
appointed if they are required. Commissioner Cast
seconded the motion.
Sue Spickard stated this would mean that when comnittees
are set-up, they will be at the discretion of City
Council. It was discussed that the Project Council needed
bylaws, and the City and the Area Agency on Aging needed
to work on these. Also, kitchen procedures need to be set
up reflecting what this Conmission believes is proper for the operation of the program.
Commissioner Ritchie stated this Commission was not to be
in the planning or administration of any senior activit) or proqram. She stated that was what she had read from
the ordinance given to the Commission.
Commissioner Cochran stated he did not feel the Commission
could advance in its operation or the development of programs if they did not take the responsibility of
starting them and qettlnq them prepared.
Commissioner Ritchie replied the Commission could present
programs to the City, but not implement those programs and
not administer the programs unless Council instructs the
Commission to do so.
Commissioner Gast suggested perhaps there could be joint
conunittees with those who are to implement the programs,
giving those people the benefit of the information the
Commission Members have qathered.
Comnissioner Ritchie reiterated she felt the sphere of
influence of this ConmissLon only flows upward to the City
Council, and not downward.
Sue Spickard suggested perhaps someone should come to
speak before the Conmission to discuss this interpretation
of the Ordinance.
Commissioner Ritchie stated she wanted the Commission to
organize itself according to the Ordinance. If the
Commisslon is to do other activities, the Ordinance should
be amended.
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February 5, 1987 SENIOR CLTILEN COMMISSION Page 4
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NEW BUSINESS: (continued)
Senior Citizen Commission disbanded the standing
committees and aqrred to appoint Comnittees on an ad hoc
basis as required or needed for specific programs.
6. Encinitas Mobile Meals
Sue Spickard referred to the correspondence sent to the
Mayor Lewis. for Commission review and to discuss the Mobile Meals.
Mrs. Spickard wanted to know the purpose of the letter,
and called the Coordinator For Meals on Wheels Program to
discuss the purpose of this letter.
this letter was strictly informational. The letter was to
lay some ground work for the future expansion and
cooperatton between San Diegito and Carlsbad.
servlng ten individuals in Carlshad who are all on special
diets, which are not lncluded in Carlsbad's program, with
the exception of low sodium. They provide a cold meal and
a hot meal Monday through Friday for $5.00.
individual cannot pay the $5.00, the Coordinator will meet
with them and reach an agreeable fee.
Commissioner Cochran comnented four years ago Meals on
Wheels launched a campaign in Carlsbad in competition wlth
the local Nutrition Program. They offered to take over
the Carlsbad Program if Carlsbad would pay them $2,100.
The Nutrition Program had no money at that point and made
other arrangements.
Sue Spickard stated, with the Commission's permission, she would write a letter thanking Mrs..McIntire for the
informat ion.
She stated the letter had been sent to her
It was determined
They are
If the
C. Committee Appointments
Chairman Van stated there would be no action taken on this
item.
Commissloner Gast expressed her feelings that she did not wish to have anyone feel she was trylng to shirk any duty.
She was willlng to do the work, but felt she was the only
one doing the talking, and the Coordinator agreed.
Chairman Van stated this was a new Comnission and going
through a learning process. However, he stated the
Nutrition Council bylaws and other guidelines for the
Nutrition Program are needed.
stating he had volunteered to help Peggy Savary write new
bylaws.
Board of Directors. At a recent meeting it was decided
not to act on those bylaws because the Nutrition Program would be admlnistered hy the City.
Sue Spickard stated the City would have to review the
bylaws, and make any changes necessary to fit the City structure.
Chairman Van contlnucd,
The bylaws were written and submitted to the
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Van
Cochran
Gas t
Aitchie
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NEW BUSINESS: (continued)
Commission discussion determined this would be an ad hoc
committee necessary to work on the nutrition guidelines
and Project Council bylaws. By consensus, the Comnission
agreed to appoint a comnittee.
Senior Citizen Commlssion voted to act as an ad hoc
committee to review the new bylaws a nutrition guidelines
before submitting them to the Area Agency on Aging and
the City Council. This would include the four
Commissioners present today: Commissioners Van, Cochran,
Gast and Ritchie.
COMMITTEE REPORTS
A. Program Committee
Sue Spickard gave an update on the programs, stating there
had been three after lunch programs, but were not as well
attended as they had hoped. However, there are three new
classes, and Don Morse tauqht these classes.
With Stress, How to Negotiate, aiid Goal Settlnq.
classes were all filled, and the second time the programs
were presented, they were also filled. There were rave
reports about the classes.
Mrs. Spickard stated the line dancing class has been
started and has been very successful. Fifty-five people
have signed up. There will be another class, which will
be ballroom dancing, and would start with the fox trot.
The Carlsbad Anglers has 26 members and they are meeting
regularly.
well as salt water trips. The Adventurer Group has been
trying to plan some trips, but they have not been too
successful. There are only six people in this group, and
they want to be selective in the trips they take.
support the Parks and Recreation Daytrippers.
A dance group has becn formed lncluding many of the people
that are in the audience today.
regular dances, with one planned for February 16th.
There was a whale watching trip, with 25 participants.
The Bridge Club was reinstated, with a minlmum of ten players. The Crafty Crafters are back in operation again
and there is a new Creattve Drama class being formed.
Hopefully, this might develop into a production that could
be presented at other senior centers.
Mrs. Spickard reported on February 12, 13, 15 and 16,
there will be tables at the Mall in Carlsbad with
volunteers handing out information regarding senior
citizens and the programs availahle to them. They are
getting a brochure together and flyers with upcoming
classes. would be appreciated. The tables will he on the top floor
of the mall in front of Bullocks.
The Employment Fair will be March 12, in the auditorium,
Harding Street.
for every Tuesday and Thursday through April.
One was Help
The
They are planning fresh water fishing trips JS
They do
They are going to hold
She stated volunteers are needed and any help
A Tax Assistance Program has been started
Van
Coch ran
Cast
Ritchie
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February 5, 1997 SENIOR CIrILEN COMMISSION Page 6
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COMMITrEE REPORTS: (continued)
Mrs. Spickard concluded the update, commenting about the amazing qrowth in the Senior programs.
6. Comnission Liaison to C.S.C.A.
Chairman Van reported Or. Harmon had resigned from the
Board. The week of January 12, three of the four Council Members attended a noon luncheon. Mayor Lewis, Council
Members Kulchin and Namaux stated they were behind the
effort for J new Senior Citizen Center at the Pine Street site. Council Member Pettlne had also stated he was
behind this effort, and all four agreed to back the use of
Redevelopment Funds for this purpose. He stated this was
covered in an article in the newsletter. The Downtown
Merchants want the redevelopment funds used for
improvement of the downtown area.
Eric Larson was invited to be an observer of the
activities at the center and was impressed with the
activities. Mr. Mendoza, who is present here today, has
also been a guest. Mr. Mendoza stated he is a member of
the Senior Citizens Association. Chairman Van stated he
hoped the new Council Member elected in March will support
the Senior Center.
Chairman Van reported the Center had a Christmas Party for
their volunteers.
company donated the service and the food.
night, Mayor Casler was being honored in the Recreation
Hall, and a large cake was left there. The cake was taken over to the volunteers' party and very much appreciated.
Chairman Van reported, the problems in the Nutrition
Council have been resolved and it is back in operation.
He stated there will be a candidates' forum on Friday, at
7:30 p.m., in the auditorium, at Harding Street.
Candidates Mendoza and Larson will be able to debate at
that time. Also, Dan Hammer and former Mayor Casler will debate the Hosp Grove purchase.
Chairman Van said the Board of Directors of the
Association is not subject to the Brown Act; therefore,
their meetings are no longer open.
The party was catered and the catering
That same
SENIOR CITIZEN COORDINATOR REPORT:
Sue Spickard reported since August staff have been working in assisting the Association in mdnagement of the various
programs.
Mrs. Spickard has submitted a budget to the City
reflecting the Grant Program and $35,000 additional money,
to manage the new programs.
Management Analyst, who would spend their time writing
grants, operations, volunteer handbook, manuals and basic
administrative items.
rhey have spent a great deal of time on this.
She also requested a
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February 5, 1987 SENIOR CIlIZEN COMMISSION Page 7
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SENIOR CITIZEN COORDINATOR REPORT: (continued)
Mrs. Spickard stated a security system has been installed
at the Senior Citizen Center.
Mrs. Spickard stated she has trained seven new volunteers
in the food handling course. A new contract is being
drafted hetween the City and the Association, inasmuch as
the old one would no longer be valid.
Mrs. Spickard stated she is recruiting for a new part-time
posttion, which would be an outreach supportive service individual. This person would assist people through the maze of services out there, be knowledgeable of medi-care,
social security, explain how to fill out forms and how to
access the services. Also, they would plan health fairs,
coordinate other services and help plan other events.
This person would also be responsible for going out into
people's homes to investigate any call received regarding someone who is ill, incapacitated or etc.
Mrs. Spickard stated they are planning a program at
Stagecoach Park. There will be senlor activities there
and the City is interested in having the senior citizens
expand the programs in the southern quadrant. There may
be a dance class organized for Stagecoach Park.
Mrs. Spickard stated she had received a telephone call
from Mr. Brierley regarding the expansion of the tutoring
program. He would like to have the senior volunteers
working throughout the School District, tutoring, working
in the office and checking on truants.
Commissioner Gast suggested he contact retired school
teachers as a good source for thls volunteer work.
Commissioner Cochran stated it is certainly a thrill to work with the students tutoring them. It Is great to see
them react to a "grandparent" type of relationship rather
than to parents.
Chairman Van added to the Coordinator's report, stating he
commended Kathy WilkLnson, and especially Sue Spickard, for their excellent work.
ITEMS FOR THE NEXT AGENDA:
Chdirrndn Van stated any items the Commissioners have for
the next agenda should be submitted to Sue Spickard ds soon as possible.
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February 5, 1987 SENIOR CITIZEN COMMISSION Page 8
COMMISSIONERS
AD30URNMENT:
By proper motion, the meeting of February 5, 1987, was
adjourned at 4:14 p.m.
The next meeting of the Senior Citizen Commission, March 5, 1987, will be held at 3:OO p.m., in the Multi-Purpose
Room at Harding Street Center.
Respectfully submitted,
HARRIErT BABBITT
Minutes Clerk
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