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HomeMy WebLinkAbout1987-03-05; Senior Commission; MinutesMINUTES Xeeting of: SEXIOR CITIZEN CO?MZSSlON Time of Xeeting: 3:OO p.m. Date of Yeeting: ?larch 5, 1987 Place of Xeeting: Harding Community Center Yultipurpose Room COMMISSIONERS CALL TO ORDER: Chairman Van called the Meeting to order at 3:OO p.m. ROLL CALL: Present - Chairman Van, Commissioners Ritchie, Cochran, Gast and Hoskin. Absent - None Others Present: Sue Spickard. Senior Citizen Coordinator MATTERS FROM THE PUBLIC: Conrad Grocholski, Chairman of the Nutrition Project Council addressed the Commission regarding funds the Nutrition Project Council was required to turn over to the Carlsbad Senior Citizens' Association Board of Directors. This left the Project Council with a zero balance. Mr. Grocholski requested the Commission ask the City Council to have the Board of Directors return these funds. Chairman Van expressed that the Commission has no authority to act on issues between the Nutrition Project Council and Board of Directors that occurred prior to the City assuming responsibility for the Nutrition program. He further expressed that Project Council funds would be addressed when new bylaws are written. Sue Spickard stated that funds are available in the Senior Citizen Division budget to purchase necessary small items until such time that a determination of the Project Council fundraising, under the City structure, can be addressed. APPROVAL OF MINUTES: Chairman Van wished to clarify the minutes of 2/5/87 under the Commission Liaison to C.S.C.A. Report. Chairman Van stated the Board of Directors will continue to have open meetings, but they can and will meet in closed session to discuss personnel matters as they are not subject to the Brown Act. The Minutes of the meeting held Februay 5, 1987 were approved with Chairman Van's clarification. APPROVAL OF AGENDA: Senior Citizen Commission approved the Agenda as submitted. Van Cochran Ritchie Gast Hoskin Van Cochran Ri tchie Gas t Hoskin MINUTES \\\\\ March 5, 1987 SENIOR CITIZEN CONMISSION Page 2 COMMISSIONERS OLD BUSINESS: A. Senior Center Update. Chairman Van reported that City and School Board officials met February 5 and agreed to build a Senior CenterISchool Administration facility at the Pine Street site. Sue Spickard reported that per Frank Mannen, Assistant City Manager, the City hopes to go before City Council within the month to gain approval to solicit bids for the Center architect. Member of the Commission and staff will serve on the committee to review proposals and plans for the design. B. Needs Assessment/Outreach Survey. Sue Spickard asked the Commission to review the proposed Needs Assessment/Outreach survey prepared by SANDAG to insure that all areas of concern are covered. Mrs. Spickard stated the survey would be distributed to the senior community, churches, banks, etc. The survey will be printed in Spanish and English. Mrs. Spickard asked the Commission to assist in contacting members of various agencies who would be willing to help with the survey distribution. Commissioner Cochran offered his assistance. Commissioner Ritchie noted that the City is now addressing the need for child day care facilities and may want to also consider day care facilities for seniors. COMMITTEE REPORTS: A. Commission Liaison to C.S.C.A. Chairman Van reported the Board of Directors of the C.S.C.A. voted February 25 to discontinue Saturday Night Bingo and that the Carlsbad High School Booster Club is interested in doing Bingo. Chairman Van further stated the C.S.C.A. Bylaws will need to be re-written because of the change in responsibilities of the senior programs. B. Nutrition Program - Draft Project Council Bylaws Sue Spickard stated the Commission will need to reappoint a committee of two Commission members to work on the Bylaws. The previous committee of four would be cumbersome as four members constitute a quorum. Mrs. Spickard and Chairman Van came up with draft Bylaws using the guidelines from the Area Agency on Aging. Specific articles with the proposed Bylaws were addressed by the Commission for clarification. MINUTES 4larch 5, 1987 SENIOR CITIZEN COMMISSION Page 3 COMMISSIONERS NEW BUSIENSS: (continued) Chairman Van and Commissioner Gast were nominated to serve on the Committee to review the Project Council Bylaws. The Senior Citizen Commission voted to accept Chairman Van and Commissioner Gast as the committee members to review the new Nutrition Project Council Bylaws. 2. Reservation Policy Sue Spickard expressed she would also like the Bylaws Committee to assist with reservation policy procedures. Chairman Van expressed he would like the Project Council to have input on the reservation policy procedures as well. Mrs. Spickard stated members of the Nutrition Project Council will also serve on this committee. SENIOR CITIZEN COORDINATOR'S REPORT: Sue Spickard stated staff is working to coordinate functions of new programs and bring them up to compliance. Other activities of the Center include the success of a number events such as Whale Watch Adventure, Line Dance and Ballroom Dance lessons, Creative Drama Class, Presidents' Day Dance, and Anglers Surf Fishing. Legal Assistance will be resuming March 17 and the Employ- ment Fair is set for March 12, 1987. ADJOURNMENT : By proper motion, the meeting of March 5, 1987 was adjourned at 4:20 p.m. The next meeting of the Senior Citizen Commission, April 2, 1987, will be held at 3:OO p.m., in the Multi- Purpose Room at Harding Community Center. Respectfully submitted ' c 'I ,r '. ' .--.,L./ KATHY WILKINSON Recording Secretary KW:kw Van Cochran Ritchie Gas t Hoskin