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HomeMy WebLinkAbout1987-04-02; Senior Commission; MinutesMINUTES Meeting of: SENIOR CITIZEN COMMISSION Time of Meeting: 3:OO p.m. Date of Meeting: April 2, 1987 Place of Meeting: Harding Comnunity Center Multipurpose Room COMMISSIONERS \1 CALL TO ORDER: Chairman Van .called the Meeting to order at 3:OO p.m. ROLL CALL: Present - Chairman Van, Comnlssfoners Rltchle, Cochran, Gast and Hoskin. Absent - None. Others Present: Sue Spickard, Senior Citizen Coordinator MATTERS FROM THE PUBLIC: There was no one present wishing to speak before the Commission. APPROVAL OF MINUTES: Minutes of the meeting held March 5, 1987, were approved as presented. OLD BUSINESS: A. Sue Spickard referred to the Agenda Bill, copies of which she had distributed to the Commissioners, listing the topics for discussion at the 3oint meeting. She stated the topics listed had been approved by everyone. The meeting has been scheduled for April 28, 1987, which is a regular Council meeting. Mrs. Spickard explained the Commissioners will be called to the front and she will introduce Chairman Van. He will then introduce the Commissioners. The Comnissioners and Council will discuss the items listed on the Agenda. Commissioner Hoskin stated that on Item 1, Senior Citizen Commission role, a) Council's expectations of the Senior Citizen Comnisslon, he would assume Council will tell this Commission what they expect. Mrs. Spickard stated the Cmissioners could tell Councll they want to know what Council views as this Commission's role. Comnissioner Cochran added he felt certain that Council was aware this Comnission wants direction and feedback. 3oint City CouncilICommission Meeting Agenda Item. Van Ritchie Cochran Cast Hoskin MINUTES \A\ April 2, 1987 SENIOR CITIZEN COMMISSION Page 2 COMMISSIONERS OLD BUSINESS: (continued) Chairman Van stated the Ordinance had been studied since the Commission's creatlon in 3uly of 1985, and the question had arisen whether the Ordlnance was stlll suitable for the expanded role of the Commission. At the time of creation of the Commission, there was no Nutrition Program or Transportation portlon. Now the Commlssion has full responsibility for senior citizen activities, with the exception of the newsletter. Chairman Van concluded, stating he felt the current Ordlnance did satisfy the role of the Commission. Comnissioner Hoskirr inquired about the paragraph on funds1 and whether the Council had contemplated the Conmission would be raising money. Chairman Van read the portion of the Ordlnance applying to the donations, gifts or legacies to be given to the Commission. All of those funds would be kept in a special "Senior Citizen Fund". Hrs. Spickard stated the City has no authority to tell the Senior Citizens Assoctation to turn their funds over to the City. She stdted it was the intent in case someone wanted to leave the Senior Citizens money or give any material things to the Conmission, it would have to be in the Ordlnance so that they could accept the gift. Commissioner Ritchie conmented that perhaps this section should be enlarged to include material things that could be donated. others are just waiting untll the Senior Center is completed to donate articles at that point. Commissioner Cochran stated there were four groups who for years had supported the Mobile Meals Program. discontinued this the last year and a half because they had no definite items or anything that was needed that was constructive in scope. contact with those groups and they will resume to doing this, but they need a reason to do that. Commissioner Ritchie stated she felt they needed to define what other things could be donated to the seniors or the Cmi ss ion. Commissioner Ritchie stated under Item 2, Development of the Senior Citizen Program, a) Long range goals, she felt the number one goal of importance was the Senior Center building, the equipping and opening of that bullding. 0eyond that, she stated she saw the Conmission's role as researching and advlsing the Council about other Senior Citizen Conmisston concerns, such as low-cost housing, transportatton, daycare facillties, home health care and homemaker services, all as a part of the long-range goals of this Commission. Some people have already donated items and They Conmissioner Cochran has been in P MINUTES April 2, 1987 SENIOR CIrCZEN COMMISSION Page 3 COMMISSIONERS OLD BUSINESS: (continued) Chairman Van commented about the recent assessment for cable television in one of the mobile home parks. Commissioner Ritchie stated problems of this type do need alleviation and she felt these were toplcs they should discuss with the Council. Cmissloner Cast stated she had received some material from Thelma Hayes, regarding the Tri-City Medical Center for Adult Daycare. Comnissioner Cochran stated there was some thought about having an area in the Senior Center for a daycare center. Mrs. Spickard stated the Comnfsslon might wish to discuss the issues they see regarding that Senior Center Facility. This would be for people 55 and over. Discussion determined the consensus of the Comnission was there should be another meeting prior to the Council meeting to discuss the dlfferent topics and decide on Comnissioner fnput. The Comnission decided to meet at 2:OO p.m., Harding Street Center, on Tuesday April 28, to discuss the joint meeting with Council. NEW BUSINESS: A. Appointment to the Architect Selection Comnittee. Sue Spickard reported she has been requested by the City to ask the Commission to appoint a Comnissioner on the Architect Selection Comnitteee. Members of this Comnittee will be the Superintendent of the School District, a Board Member from the School District, City Manager, City Municipal Projects Manager, Sue Spickard and a Senior Citizen Cotmissioner. with a request to hire an architect. Conmissioner Cast nominated Chairman Van to be the Conmission's representative on the Architect Selection Cornittee. Comnissioner Hoskin seconded the motion. By acclamation, Chalrman Van was elected to represent the Commission. Conmissioner Van stated the Senior Center cost is estimated to be approximately $1.4 million. Approximately five or six years down the road the School Board will move out of the building. The City and the School Board have agreed to appraise the land at $1 1 .OO per square foot. The School Board needs to find quarters and it will take approximately four months to design. is moving in the right direction. This Committee will go to Council At least the project MINUTES April 2, 1987 SENIOR CITILEN COMMISSION Page 4 COMMISSIONERS \I NEW BUSINESS: (continued) 8. Review Ordinance 1282 Establishing the Senior Citizen Commission. Chairman Van said the Ordinance was discussed previously and the consensus of the Commission was there was nothing further to discuss at this time. Sue Spickard stated she did review the Parks and Recreation Ordinance to see if that Ordinance was more specific, and it was basically the same as the Ordinance establishing the Senior Citizen Comnfssion--very general in scope. Chairman Van stated the Chairman of the Parks and Recreation Commission does serve for just a one-year period, and this Commission might want to put that in their Ordinance. Member Hoskin brought up the subject of limiting the membership to seniors. He felt it should be limited to senior citizens only. this was not an important issue and they would rather leave it undefined. The consensus of the Comnission was COMMITTEE REPORTS: A. Commission Liaison to C.S.C.A. Chairman Van reported the Board of Directors of the Senior Citizens Association have had some meetings recently, and they are taking an inventory trying to determine what belongs to the Area on Agency and what belongs to the Senior Citlzens Association. of items. The Board held meetings regarding financial accounts the Association has had to maintain. With the change over March 1, the majority of the accounting records are under the City. money from the newsletter, subscriptions and bingo. They have to pay bills for publishing and mailing the newsletters and purchasing the bingo supplies. Thursday, March 26, District 5 held a meeting of the representatlves of the various Nutrition Councils in North County. Six out of the nine representatives attended this meeting. Representatives from the Agency on Aging talked about the senior legislature. The legislature held Its election and they announced the winners. representatives go to Sacramento in October and spend time there trying to get issues through the State Legislature to benefit the seniors. Chairman Van distributed copies of the list of items compiled by this group and the priority given to these items. Chairman Van reported the takeover of bingo by the Boosters started last Saturday. School for this activity. They have completed a list The Association receives The They are using the High h \ . MINUTES April 2, 1987 SENIOR CITIZEN COMMISSION Page 5 COMMITTEE REPORTS: (continued) 8. Nutrition Program. Comnissioner Gast reported the Coordinator, Chairmdn and Comnissioner Cast worked on the bylaws of the Nutrition Council. The results have gone to the City Attorney to be checked as far as the legality. After that, the new set of II articles of bylaws can be finalized. Mrs. Spickard stated all .of the suggestions are contained in the bylaws and the City Attorney has been asked to prepare the article regarding raising of funds. The draft copy is substantially the same as the completed bylaws, except they are waiting for the Attorney to review that one section. Chairman Van added the group did not want people on the Nutrition Council for staggered terms. They wanted the people to serve one year and get off of the Council. may run for re-election. They also agreed not to have alternates. Chairman Van stated they are having their own funds to utilize, but do not have answers yet because the funds are under the City. The Project Council people suggested if they can raise their own funds and have their own accounts, the City should separate the secretary and treasurer positlon, arid that was agreed. Mrs. Spickard stated she would lLke to clear up the misunderstanding that the number of people on the Nutrition Council was based on the number of seniors. Representatives from the present Nutritlon Council have listed assignments and this should be made clear when the election is held. If a person serves on the Nutrition Council, they will have an assignment. Comnissioner Hoskin asked who conducted the elections, and Sue Spickard answered the counting is done by the Site Manager and three nutrition project participants. She stated that probabiy should be clarified as to who conducts the election. They SENLOR CITIZEN COORDINATOR'S REPORT: Sue Spickard reported during the past month she has been working with A1 Capuchin0 on the closing out of the Associatlon books and programs. him a great deal of credit for all of the work he has done on this. Mrs. Spickard stated she has prepared a budget and submitted it to the Area on Aging for the upcoming months. They do have verbal approval on the telephone of the budget. As of today, they received the budget for the next fiscal year and it is due by April IO. She stated she is working on that. She stated she must give \ MINUTES SENIOR CITIZEN COORDINATOR'S REPORT: (continued) Mrs. Spickard reported on the grant program and stated the City was receiving the same mount of grant dollars and the cost of meals has gone up. The request has been made to serve more meals, and Mrs. Spickard stated that was no problem. They were listed at 105 and were serving 115, and they can 90 in with that number to show an Increase. Mrs. Spickard stated the legislative electlons were not well attended, but they were really worthwhile. She stated the employment Pair was held on March 12, with 79 seniors attending and 20 employers taking part. She stated the only problem ts yw do not know the result after the people leave. trying to get input back to various locations. The Agency on Aging is working on Mrs. Spickard stated she had been working with the new Fishing Club and was having a lot of fun. problems regarding liability insurance. The City was concerned about the insurance problem. Mrs. Spickard has now been talking with the National Fly Fishermans Croup and will seek a sponsorship from some local business. The liability lnsurance is very costly and someone like Fisherman's Supply in Carlsbad would probably carry a large mount of liability insurance and would be able to include this type of group at d negligible cost. They are having Commissioner Cochran asked if Mrs. Spfckard had gotten any relief as Par as help with programs. Mrs. Spickard stated she has been interviewing for a Special Events Coordlnator and a Services Specialist. The City will be adding a Site Manager position to take on the responsibility of the Mobile Meals and Nutrition Program. Nutrition Site Manager and is a grant fund position. Chairman Van comnented that position would relieve Hrs. Spickard of some of the tremendous mount of paperwork. This will be a ITEMS FOR THE NEXT AGENDA: Cmissioner Cast stated she would like the Tri-City Medical Center Adult Daycare Center item to be placed on next month's agenda. Sue Spickard stated she would like the Conmission to review the Parks and RecreatIon Annual Report, which is a slide presentation, at the next meeting. Another agenda item for the next meeting will be the time and place for the regular Comnission meetings. Commissioner Hoskin suggested the Needs Survey be placed on the next agenda. The next regular meetlng will be held at the Harding Street Center, May 7, 1987, at 3:OO p.m. _- MINUTES I\\\\ April 2, 1987 SENIOR CITIZEN COMMISSION Paqe 7 COMMISSIONERS \ AD30URNHENT : By proper motion, the Meeting of April 2, 1987, was adjourned at 3:47 p.m., to Tuesday, April 28, at 2:OO p.m., at the Harding Street Center. Respectfully gubmitted, HARRIETT BABBITT Minutes Clerk HB: tb