HomeMy WebLinkAbout1987-04-02; Senior Commission; MinutesMINUTES
Meeting of: SENIOR CITIZEN COMMISSION
Time of Meeting: 3:OO p.m.
Date of Meeting: April 2, 1987
Place of Meeting: Harding Comnunity Center Multipurpose Room
COMMISSIONERS \1
CALL TO ORDER:
Chairman Van .called the Meeting to order at 3:OO p.m.
ROLL CALL:
Present - Chairman Van, Comnlssfoners Rltchle, Cochran,
Gast and Hoskin.
Absent - None.
Others Present:
Sue Spickard, Senior Citizen Coordinator
MATTERS FROM THE PUBLIC:
There was no one present wishing to speak before the
Commission.
APPROVAL OF MINUTES:
Minutes of the meeting held March 5, 1987, were
approved as presented.
OLD BUSINESS:
A.
Sue Spickard referred to the Agenda Bill, copies of which
she had distributed to the Commissioners, listing the
topics for discussion at the 3oint meeting. She stated
the topics listed had been approved by everyone. The
meeting has been scheduled for April 28, 1987, which is a
regular Council meeting.
Mrs. Spickard explained the Commissioners will be called to the front and she will introduce Chairman Van. He will
then introduce the Commissioners. The Comnissioners and
Council will discuss the items listed on the Agenda.
Commissioner Hoskin stated that on Item 1, Senior Citizen
Commission role, a) Council's expectations of the Senior Citizen Comnisslon, he would assume Council will tell this
Commission what they expect. Mrs. Spickard stated the
Cmissioners could tell Councll they want to know what
Council views as this Commission's role. Comnissioner
Cochran added he felt certain that Council was aware this
Comnission wants direction and feedback.
3oint City CouncilICommission Meeting Agenda Item.
Van
Ritchie Cochran
Cast
Hoskin
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April 2, 1987 SENIOR CITIZEN COMMISSION Page 2
COMMISSIONERS
OLD BUSINESS: (continued)
Chairman Van stated the Ordinance had been studied since
the Commission's creatlon in 3uly of 1985, and the
question had arisen whether the Ordlnance was stlll
suitable for the expanded role of the Commission. At the time of creation of the Commission, there was no Nutrition
Program or Transportation portlon. Now the Commlssion has full responsibility for senior citizen activities, with
the exception of the newsletter. Chairman Van concluded,
stating he felt the current Ordlnance did satisfy the role of the Commission.
Comnissioner Hoskirr inquired about the paragraph on funds1
and whether the Council had contemplated the Conmission
would be raising money.
Chairman Van read the portion of the Ordlnance applying to
the donations, gifts or legacies to be given to the Commission. All of those funds would be kept in a special
"Senior Citizen Fund".
Hrs. Spickard stated the City has no authority to tell the
Senior Citizens Assoctation to turn their funds over to
the City. She stdted it was the intent in case someone wanted to leave the Senior Citizens money or give any
material things to the Conmission, it would have to be in
the Ordlnance so that they could accept the gift.
Commissioner Ritchie conmented that perhaps this section
should be enlarged to include material things that could be donated. others are just waiting untll the Senior Center is
completed to donate articles at that point.
Commissioner Cochran stated there were four groups who for
years had supported the Mobile Meals Program. discontinued this the last year and a half because they
had no definite items or anything that was needed that was
constructive in scope. contact with those groups and they will resume to doing this, but they need a reason to do that.
Commissioner Ritchie stated she felt they needed to define
what other things could be donated to the seniors or the Cmi ss ion.
Commissioner Ritchie stated under Item 2, Development of
the Senior Citizen Program, a) Long range goals, she felt
the number one goal of importance was the Senior Center building, the equipping and opening of that bullding.
0eyond that, she stated she saw the Conmission's role as
researching and advlsing the Council about other Senior
Citizen Conmisston concerns, such as low-cost housing,
transportatton, daycare facillties, home health care and
homemaker services, all as a part of the long-range goals
of this Commission.
Some people have already donated items and
They
Conmissioner Cochran has been in
P
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April 2, 1987 SENIOR CIrCZEN COMMISSION Page 3
COMMISSIONERS
OLD BUSINESS: (continued)
Chairman Van commented about the recent assessment for cable television in one of the mobile home parks.
Commissioner Ritchie stated problems of this type do need alleviation and she felt these were toplcs they should
discuss with the Council.
Cmissloner Cast stated she had received some material
from Thelma Hayes, regarding the Tri-City Medical Center
for Adult Daycare.
Comnissioner Cochran stated there was some thought about
having an area in the Senior Center for a daycare center.
Mrs. Spickard stated the Comnfsslon might wish to discuss
the issues they see regarding that Senior Center
Facility.
This would be for people 55 and over.
Discussion determined the consensus of the Comnission was
there should be another meeting prior to the Council
meeting to discuss the dlfferent topics and decide on
Comnissioner fnput.
The Comnission decided to meet at 2:OO p.m., Harding
Street Center, on Tuesday April 28, to discuss the joint meeting with Council.
NEW BUSINESS:
A. Appointment to the Architect Selection Comnittee.
Sue Spickard reported she has been requested by the City
to ask the Commission to appoint a Comnissioner on the Architect Selection Comnitteee. Members of this Comnittee will be the Superintendent of the School District, a Board
Member from the School District, City Manager, City Municipal Projects Manager, Sue Spickard and a Senior
Citizen Cotmissioner.
with a request to hire an architect.
Conmissioner Cast nominated Chairman Van to be the
Conmission's representative on the Architect Selection
Cornittee. Comnissioner Hoskin seconded the motion. By acclamation, Chalrman Van was elected to represent the
Commission.
Conmissioner Van stated the Senior Center cost is estimated to be approximately $1.4 million. Approximately
five or six years down the road the School Board will move out of the building. The City and the School Board have
agreed to appraise the land at $1 1 .OO per square foot. The School Board needs to find quarters and it will take
approximately four months to design. is moving in the right direction.
This Committee will go to Council
At least the project
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April 2, 1987 SENIOR CITILEN COMMISSION Page 4
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NEW BUSINESS: (continued)
8. Review Ordinance 1282 Establishing the Senior Citizen
Commission.
Chairman Van said the Ordinance was discussed previously
and the consensus of the Commission was there was nothing further to discuss at this time.
Sue Spickard stated she did review the Parks and
Recreation Ordinance to see if that Ordinance was more
specific, and it was basically the same as the Ordinance
establishing the Senior Citizen Comnfssion--very general
in scope.
Chairman Van stated the Chairman of the Parks and
Recreation Commission does serve for just a one-year
period, and this Commission might want to put that in
their Ordinance.
Member Hoskin brought up the subject of limiting the membership to seniors. He felt it should be limited to
senior citizens only. this was not an important issue and they would rather
leave it undefined.
The consensus of the Comnission was
COMMITTEE REPORTS:
A. Commission Liaison to C.S.C.A.
Chairman Van reported the Board of Directors of the Senior
Citizens Association have had some meetings recently, and they are taking an inventory trying to determine what
belongs to the Area on Agency and what belongs to the
Senior Citlzens Association.
of items. The Board held meetings regarding financial
accounts the Association has had to maintain. With the change over March 1, the majority of the accounting records are under the City.
money from the newsletter, subscriptions and bingo. They
have to pay bills for publishing and mailing the
newsletters and purchasing the bingo supplies.
Thursday, March 26, District 5 held a meeting of the representatlves of the various Nutrition Councils in North
County. Six out of the nine representatives attended this meeting. Representatives from the Agency on Aging talked
about the senior legislature. The legislature held Its
election and they announced the winners.
representatives go to Sacramento in October and spend time
there trying to get issues through the State Legislature
to benefit the seniors. Chairman Van distributed copies
of the list of items compiled by this group and the
priority given to these items.
Chairman Van reported the takeover of bingo by the
Boosters started last Saturday.
School for this activity.
They have completed a list
The Association receives
The
They are using the High
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April 2, 1987 SENIOR CITIZEN COMMISSION Page 5
COMMITTEE REPORTS: (continued)
8. Nutrition Program.
Comnissioner Gast reported the Coordinator, Chairmdn and
Comnissioner Cast worked on the bylaws of the Nutrition
Council. The results have gone to the City Attorney to be
checked as far as the legality. After that, the new set of II articles of bylaws can be finalized.
Mrs. Spickard stated all .of the suggestions are contained
in the bylaws and the City Attorney has been asked to
prepare the article regarding raising of funds. The draft
copy is substantially the same as the completed bylaws, except they are waiting for the Attorney to review that
one section.
Chairman Van added the group did not want people on the
Nutrition Council for staggered terms. They wanted the people to serve one year and get off of the Council.
may run for re-election. They also agreed not to have alternates.
Chairman Van stated they are having their own funds to
utilize, but do not have answers yet because the funds are under the City. The Project Council people suggested if
they can raise their own funds and have their own
accounts, the City should separate the secretary and
treasurer positlon, arid that was agreed.
Mrs. Spickard stated she would lLke to clear up the
misunderstanding that the number of people on the
Nutrition Council was based on the number of seniors.
Representatives from the present Nutritlon Council have
listed assignments and this should be made clear when the
election is held. If a person serves on the Nutrition
Council, they will have an assignment.
Comnissioner Hoskin asked who conducted the elections, and
Sue Spickard answered the counting is done by the Site
Manager and three nutrition project participants. She
stated that probabiy should be clarified as to who
conducts the election.
They
SENLOR CITIZEN COORDINATOR'S REPORT:
Sue Spickard reported during the past month she has been
working with A1 Capuchin0 on the closing out of the
Associatlon books and programs. him a great deal of credit for all of the work he has done
on this.
Mrs. Spickard stated she has prepared a budget and submitted it to the Area on Aging for the upcoming months. They do have verbal approval on the telephone of the
budget. As of today, they received the budget for the
next fiscal year and it is due by April IO. She stated
she is working on that.
She stated she must give
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SENIOR CITIZEN COORDINATOR'S REPORT: (continued)
Mrs. Spickard reported on the grant program and stated the City was receiving the same mount of grant dollars and
the cost of meals has gone up. The request has been made
to serve more meals, and Mrs. Spickard stated that was no
problem. They were listed at 105 and were serving 115,
and they can 90 in with that number to show an Increase. Mrs. Spickard stated the legislative electlons were not
well attended, but they were really worthwhile. She stated the employment Pair was held on March 12, with 79
seniors attending and 20 employers taking part. She
stated the only problem ts yw do not know the result
after the people leave.
trying to get input back to various locations.
The Agency on Aging is working on
Mrs. Spickard stated she had been working with the new Fishing Club and was having a lot of fun.
problems regarding liability insurance. The City was
concerned about the insurance problem. Mrs. Spickard has
now been talking with the National Fly Fishermans Croup and will seek a sponsorship from some local business. The
liability lnsurance is very costly and someone like
Fisherman's Supply in Carlsbad would probably carry a
large mount of liability insurance and would be able to
include this type of group at d negligible cost.
They are having
Commissioner Cochran asked if Mrs. Spfckard had gotten any
relief as Par as help with programs. Mrs. Spickard stated
she has been interviewing for a Special Events Coordlnator and a Services Specialist. The City will be adding a Site
Manager position to take on the responsibility of the
Mobile Meals and Nutrition Program.
Nutrition Site Manager and is a grant fund position.
Chairman Van comnented that position would relieve Hrs.
Spickard of some of the tremendous mount of paperwork.
This will be a
ITEMS FOR THE NEXT AGENDA:
Cmissioner Cast stated she would like the Tri-City
Medical Center Adult Daycare Center item to be placed on
next month's agenda.
Sue Spickard stated she would like the Conmission to
review the Parks and RecreatIon Annual Report, which is a
slide presentation, at the next meeting.
Another agenda item for the next meeting will be the time and place for the regular Comnission meetings.
Commissioner Hoskin suggested the Needs Survey be placed
on the next agenda.
The next regular meetlng will be held at the Harding
Street Center, May 7, 1987, at 3:OO p.m.
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April 2, 1987 SENIOR CITIZEN COMMISSION Paqe 7
COMMISSIONERS \
AD30URNHENT :
By proper motion, the Meeting of April 2, 1987, was
adjourned at 3:47 p.m., to Tuesday, April 28, at 2:OO
p.m., at the Harding Street Center.
Respectfully gubmitted,
HARRIETT BABBITT
Minutes Clerk
HB: tb