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HomeMy WebLinkAbout1987-06-04; Senior Commission; MinutesMeeting of: SENIOR 'CITIZEN COMMISSION Time of Meeting: 3:OO p.m. \\\ Date of Meeting: June 4, 1987 Place of Meeting: City Council Chambers 'CZUMCIL . IWMBERS .. CALL TO ORDER: Chairman Van called the Meeting to order at 3:OO p.m. ROLL CALL: Present - Chairman Van. Comfssfoners Ritchie and Hoskin. Absent - Comlissioners Cochran and Cast. Others Present: Sue Spickard, Senior Citizen Coordinator MkTTERS FROM THE PUBLrC: Th&lma Coliet, 2412 Senora Court, dressed the Commission, statina she had been in the luncheon program for five years, and stated she knew that i-t was sonethinq new that the f?omissioners are part af the Senior Program in Carlsbad. She asked ,for a clarification of the ,paver of the Project Council of the Nutrition Program. She said she knew the Camfssionera were advisory to the City Council and she would like to know what is guing on db the project site, and how mch control they have adwhat role they have in that program. Sue Spickard explained the Commission 1s an advisory board to the City Council. -The Commission advlses the City Council on all programs of the senior uftizens and the "*Nutrition Program is one of those programs. I The Nutrition Project Council is--advt-sory ta staff. She stated she would bring any item8 brought to her attention to the Cbrnrnissioners if she felt their advice was needed. Mrs. CoIlet asked whether the bylam were legislative. 5pidkard stated the Project Council sets the needs of the Nutcftion P,ro#ram ancl they are advisory to the Site Manager: * Mrs. Callet asked whether the Cmissioners could come back and be-?ldgislative -through. the *bylaws. Mrs. Spickard said the Conrnisslan'3 advice cannot be ignored and the need to revise the bylaws of the Project Council remained to be seen. Hrs. Mrs. Collet stated the ChairAlan of a District 5 meeting said the bylaw5 mst be approved by the Project Council. Sue Spickhrd said the City did not have d Project Council at the present time and she would have to ask the MA for a ruling. Once a Project Council has been elected, and the election has been set up and will be forthcoming, that Project Council. will then approve the bylaws. Hrs. Collet asked why the Project Council. fs holding meetings, and Sue Spickard answered there was d need Pot repres6ntation at meetings, this would be the best solution.. The City could have said there was no more Project Council uh'fl tht election. and in the spirit of cooperation it was felt MINUTES June 4, 1987 SENIOR CITIZEN COMMISSION Page 2 MATTERS FROM THE PUBLIC: (continued) Sue Spfckard stated the Commission has and will have authority to have input into the Nutrition Program, but they do not have "control" over any program. City Council sets all policy for programs operated by the City. Mrs. Collet asked whether a Comnissioner has authority to come to the Senior Center and say this is how we want things to be done, there are not many oeople signed up for the Nutrition Council, because they do not know whether they will have any purpose. Sue Spfckard stated it was very important body, but it was advisory. Mrs. Collet stated she felt the Project Council would know the needs of the group for which it functions and the bylaws must meet the needs of that group. Mrs. Collet stated she felt the Chairman of the Project Council should be able to use the microphone in case Mrs. Spickard or the Site Manager was not there. There should be someone there who could make announcements. The election will be 3une 24, 1987. Mrs. Collet stated she would like more Commissioners to attend the meetings of the Project Council. liaison to the Project Council, and as such attends their meetings. Chairman Van read a letter from the League of Women Voters, explaining their observor system, stating the observor for thls Cornissfon would be Anna Knox. Mrs. Knox was present at today's meeting. APPROVAL OF HIWTES: Minutes of the meeting held April 2, 1987, were approved as presented. Chairman Van stated he is the Minutes of the meting held April 28, 1987, were carried forward to the next meeting, to have a quorum of those present at the April 28th meeting. Chairman Van stated there were some item discussed Ln the minutes that he would like to be certain appeared on the next agenda. Medical Center Adult Daycare Center item to be placed on an agenda. placed on next month's agenda. the monies lor material things donated to the Cornissfon should also be placed on the agenda. The term of office for the Chairman should also be on the agenda with a time selected for the election. Comissioner Gast wanted the Tri-City She is not present today, so this item will be Also, Chairman Van stated Van Ritchie Hoskin \ \ _- MINUTES 3une 4, 1987 SENIOR CITIZEN COMMISSION Page 3 \\I\\ %I COUNCIL MEMBERS OLD BUSINESS: A. Senior Center Update Chairman Van reported on a meeting last Saturday and stated the 14-month time limit for the design of the Senior Center would be the maximum time necessary. The goal is to complete it as soon as feasible. He stated there was a memorandum signed by Assistant City Manager Frank Mannen dated May 26, 1987, which called for an update. A Space Planner for the school portion had been hired to figure out the equipment to be moved by them. The proposals are due by June. It will take two or three weeks for Council approval. The Architectural Selection Committee consists of Mr. McCormick from the School District, Mr. Brierley the Superintendent, Council Member Mamaux, Linwood Van, Sue Spickard, Frank Mannen and 3ohn Cahill. The first meeting will be June 11, 1987. Commissioner Hoskin asked about the criteria of the proposal. Chairman Van stated it was sent to 30 architectural firms, and he would send a copy of the proposal specifications to Commissioner Hoskin. 8. Analysis of 3oint City CouncilfCommission Meeting Cmissioner Hoskin stated he thought the meeting went very well. concerned about the funds and Chairman Van stated the Commission and the Project Council have no funds. Mayor Lewis asked about the programs for the new center, and stated Escondido was ready and willing to help with the planning of those programs. Council stated the Commission will determine what to put in the center and how to fill the rooms. Chairman Van stated Council Member Mamaux was Chairman Van added NEW BUSINESS : A. Historic Preservation Conmission Representation on Architectural Selection Connittee Chairman Van reported the Historic Preservation Commission had stated they wished to be represented on the Architectural Selection Committee. However, they are not included and there has been no change in this. He stated he felt they wanted representation on the Conunittee in order to still try to preserve some of the buildings. It was the consensus of this Colanission that there was nothing in any of those buildings that was worth saving. It was felt the Senior Center should be something first class and built to last many years. an agreement to place a plaque and make it a Historical Point of Interest. Cmissioner'Hoskin stated he felt there should be a Resolution that this Conmission opposed the representation of the Historic Preservation Conmission on the Architectural Selection Cmittee. It was said there is \ \ MINUTES June 4, 1987 SENIOR CITIZEN COMMISSION Page 4 MEMBERS NEW BUSINESS: (continued) Commissioner Rftchie stated the Senior Center should be an attractive buildlng and well landscaped. Commissioner Hoskin stated the survey will tell us what kind of facilities we need. The Senior Center will be planned for 14,000 feet and looking ahead to have 26,000 square feet. There was a discussion about the school portion of the building having moveable walls, in order to be more useahle at the time they vacate that portion of the bu i ldi ng . R. Senior Citizen Commission Meetings Location This item was postponed until a full Commission is present. COMMITTEE REPORTS: A. Commission Liaison to C.S.C.A. Chairman Van reported the newsletter editor for C.S.C.A. had resigned as of the end of this month, and a new person has been hired. It was felt there needed to be guidelines on the contents of the newsletter, and a Board Member has been appointed to review the publication before it goes to the printer. There are three seats available on the Board and there will he an election on June 24, the same date as the Nutrition Council election. Chairman Van stated he would be in charge of the election. Chairman Van continued his report, stating at the Tuesday meeting, they appointed Theresa Maggio to the Board. There were bill-paying activities to be done and some bookkeeping. The bylaws must be updated, but they will wait until the new board takes over. A donation of $750 had been received from Hughes. will be used for the new center. This The quarterly tax reports need to be filed and the Association has agreed to pay $75 per quarter for this service. GIFT FROM OCEANSIDE/CARLSBAD SOROPTIHIST CLUB Sue Spickard reported in April a representative from the Oceanside/Carlsbad Soroptimist Club spoke with her about the Home Delivered Meals Program. The AAA does not fund the sandwich that is delivered on this program. The Association started that a year or so ago, and Mrs. Spickard had tried to get the AAA to pay for the sandwich, but they would not. The sandwiches are purchased by the City. check for $500 to purchase sandwiches for the senior citizens on the Home Delivered Meals Program. Any money given to the Commission, goes through the Conmission and to City Council for acceptance. This would be deposited into the Senior Citizen Trust Fund. Senior Citizen Conmission accepted the donation of $500 from Ocednside/Carlsbad Soroptimist Club to be used for purchasing sandwiches for the Home Delivered Meals Program. The Oceanside/Carlsbad Soroptimist Club sent a Van Ri tchie Hoskin MINUTES 3une 4, 1987 SENIOR CITIZEN COMMISSION Page 5 .- SENIOR CITIZEN COORDINATOR'S REPORT I Sue Spickard reported she is still trying to develop a fishing club, but the concern over liability insurance was a problem. She had tried to find a local sponsor, and had contacted some of the local fishing supply centers, wlth no results. Mrs. Spickard stated she is determined to have the club succeed. Mrs. Spickard reported they are workinq on developing an assessment tool for persons on the Home Delivered Meals Program. According to the regulations, it is necessary that a person has to be assessed initially and every quarter. The City has been informed this has to be done. They have hired a temporary employee who is doing an assessment on the Home Delivered Meals participants at the present time. A draft contract has been prepared with the Carlsbad Senior Citizen Association, as the contract had to be rewritten and reviewed by the City Attorney. This will hopefully be before this Commission for approval at the next meeting. Mrs. Spickard will bring the final draft of the SANDAC survey to the next meeting for the Commissioners' comments. this survey will be 3uly or August. Mrs. Spickard stated that in light of what was said earlier in today's meeting, she will contact the AAA on what needs to be done with regard to the bylaws for the Nutrition Project Council. Mrs. Spickard told of upcoming trips planned for the .-seniors. There is a letter from Thelma Hayes, stating the pedistrian study will go to the Traffic Safety Commission at their July meeting. She suggested the Senior Citizen Commissioners might want to attend that meeting. The Nutrition Site Manager position will be open for applications on June 15, 1987. The prospective goal for the distribution of I ITEMS FOR THE NEXT AGENOA: The items for the next agenda are as follows: Tri-City Medical Center Adult Daycare Center item. The monies for material things donated to the Cotmission should also be placed on the agenda. The term of office for the Chairman should also be on the agenda with a time selected for the election. .. . MINUTES June 4, 1987 SENIOR CiTIZEN COMMISSION Page 6 COUNCIL MEMBERS Commissioner Hoskin stated he would like the City to make a study on whether all city facilities were complying with laws Federal and State laws for handicapped persons. If this has not been done, then he would like a recommendation made to the City Council to make such a study. and the elevator closes automatically and does not give time for a disabled person to enter. He does not know how many handicapped seniors there are, but this is perhaps something that should be looked into. Commissioner Hoskin also reauested the State Senator Craven and Frazee do what they can to amend the Brown Act to exempt commissions such as this Commission from the Brown Act. He stated the Library men's room does not comply, AD30URNMENT: By proper motion, the Meeting of June 4, 1987, was adjourned at 4:08 p.m. Respectfully submitted, HARRIETT BABBITT Minutes Clerk HB: tb