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HomeMy WebLinkAbout1989-09-07; Senior Commission; MinutesMINUTES Meeting of: SENIOR COMMISSION Time of Meeting: 1:15 p.m. Date of Meeting: September 7, 1989 Place of Meeting: Harding Community Center COMMISSIONERS CALL TO ORDER: Chairman Van called the Meeting to order at 1:15 p.m. BOLL CALL: Present - Chairman Van, Commissioners Ritchie, Heard, Others Present: Savary and Maggio. Sue Spickard, Senior Citizen Coordinator John Cahill, Municipal Projects' Manager Pamela Alm, Parks and Recreation Secretary MATTERS FROM THE PUBLIC: There were no requests to address the Commission. APPROVAL OF MINUTES: The Minutes of the Regular Meeting held July 6, 1989, were approved as presented. The Minutes of the Regular Meeting held August 3, 1989, were approved as presented. SENIOR CENTER UPDATE John Cahill, Municipal Projects gave an update on the status of the new Senior Center. He stated that the project is approximately 75 to 80 percent complete. Interior painting is complete, and a T-bar ceiling has been installed. Tile work in the rest rooms as well as the kitchen area also complete. All the kitchen equipment (with the exception of the hood, which is a special manufacturer) should be installed by tomorrow. He further stated that the exterior building concrete work is complete, parking lots, curb and gutter, and parking lot islands are in, lamps and standards have been raised and three of the four driveway approaches were poured. Final grading has taken place for the parking lots, black top will be down in about a couple weeks. Mr. Cahill answered questions from the Senior Commission on the status of the construction of the bui 1 ding , Van Ritchie Heard Savary Maggio Van Ritchie Heard Savary Magglo ... 1..- . . .. . I. .. Senior Commission September 7, 1989 Page 2 p COMMISSIONERS Commissioner Van stated that he has gotten positive comments on the new Senior Center and stated that on behalf of the Commission they were very pleased with the progress being made. Mr. Cahill talked about the inquiry of the skylights for the gallery area. He stated that the architect put together specifications to explore the possibility of adding skylights in the gallery. Because of the nature of the construction of the building there are only two areas where a 4 x 8’ acrylic skylight could be added. Those two areas would be at the east end of the building, as we would not have to cut through the existing utilities in the ceiling (water, power, fire sprinklers). Last week we received the contractors cost proposal, keeping in mind that we already have the ceiling in, roofing on, and all the electrical issues to contend with, his price to add a skylight would cost $40,939.20. Additionally, it would add 20 calendar days to the project schedule to add the skylights. He further stated that it is the judgement of the architect that aesthetically he does not recommend the additional two cut out skylights in the gallery cei 1 ing. Mr. Cahill stated that in his perspective of cost and time stand point, as well as the aesthetics, his strongest recommendation to the Commission is not to add the skylights. Commissioner Van stated that he has no problem accepting that reasoning. Comnissioner Heard stated that he was in favor of excepting Mr. Cahill’s recommendation. Motion was made. that no further action be taken on installing skylights in the gallery section of the building of the new Senior Center. Van Ritchie Heard Savary Maggio MINUTES - _..I.. _- Senior Commission September 7, 1989 Page 3 Mr. Cahill concluded that the landscaping plan has already started on the courtyard area with the texture concrete and pavers that we spent a great deal of time discussing last year. He stated that it was insisted that the contractor put his "A" team out there in the courtyard when the fin.ish work is done, it is a very important element of this entire project. The large specimen 60" box tree will be delivered sometime after that and craned into the insetting of the cut out area. Sue Spickard asked Mr. Cahill to update the Commission on some of the changes that were made with the drop off area. Mr. Cahill stated that there was a small drop off area on the western end of the building. He stated that the grading on the building in several drawings indicated that this area could not be properly drained. He did not want to create a handicap access problem or have a slippage problem getting in and out of cars and walking into that area of the building. So that curb line was moved about four feet west,the handicap ramps were put at either end. The advantage to this is you will be able to access handicap ramps from two different locations, opposed to just one. He stated that we made the best solution possible, given the constraints of the site. Commission Van thanked Mr. Cahill for bringing the Commission up to date. Sue Spickard continued the Senior Center update, and stated that Ken Quon and herself have been looking at, and pricing patio furniture, billiards tables, TV's, VCR's that we have been raising funds for. She passed around brochures of patio furniture and billiard tables to the Commission for their review and asked for their best advise on what should be purchased. After further discussion, Commissioner Van made a motion that the two pool tables to be installed in the new Senior Center not have ball returns on them. The motion was passed unanimously. Commissioner Ritchie asked Sue Spickard for an accounting of the trust fund for the purchase of these items, such as, what was bought, how much it cost, and how much is left. Sue Spickard stated that there was no problem in keeping a tally of the items. COMMISSIONERS Van Ritchie Heard Savary Maggio - - . . . .... I..- - Senior Commission September 7, 1989 Page 4 ACCEPTANCE OF DONATION Sue Spickard stated that before the Commission take action on this item she indicated that Rose Hoskin requested that the money be utilized towards the Fieldstone challenge for the mini bus. She also stated that there was no limitations put on the donation from Philip Thompson. Commission Heard made a motion to accept the donations for addition to the fund for matching the Fieldstone pledge. The motion was passed unanimously. SENIOR CENTER GRAND OPENING Sue Spickard stated that she was to meet with Or. Brierly regarding what their plans were for the grand opening of the dedication. She stated .that Mr. Brierly was ill on that day and had to cancel the meeting and has not rescheduled. She further stated that time is of the essence and we need to go forward with our plans. She stated that she has received input from several people, and asked for the Commission's recommendations as to how they would like to see it handled, and how they would like to see it done. After discussion, Commission gave their opinions as to when they would like the grand opening to be with a consensus of having separate events from the School District. The joint dedication on one day and separate grand openings. RESERVATION GUIDELINES Sue Spickard stated that the reservation guidelines were presented to the Project Council, which is the advisory group for the Nutrition program and they put a lot of work in to designing it. She stated that we know that no system is going to be perfect, but we hope to take our best shot and work with it in the meantime. She stated that once these are approved by the Commission, we will run them in the newsletter, and as we get closer to moving into the new Senior Center staff will be handing these out and trying to get the people to understand them before it happens. Commissioner Ritchie made a motion to accept the guidelines for reservations as presented. The motion was passed unanimously. VOLUNTEER HANDBOOK Sue Spickard stated that Hazel Whittaker, a volunteer in our program deserves a great deal of credit for putting the volunteer handbook together. She stated what better way to get a volunteer handbook together, then to have a volunteer to tell us what they needed to know when they came into the program. She further stated that each volunteer will get this handbook, and a job description. specific to that individuals task. COMMISSIONERS , Van Ritchie Heard Savary Maggio .. .. Van R i tch ie Heard Savary Maggio \ . ... 1.- Senior Commission September 7, 1989 Page 5 COI Commissioner Heard stated that it looks like a good starting point and like anything else would be revisions and amendments as time goes on. Commissioner Ritchie added that it might be advisable under guidelines #10 to state something to the effect that suggestions .from the volunteers are welcome, but volunteers should recognize that staff suggestions are not always accepted either. She stated because the best P.R. that you can ever obtain for your institution or your agencies is a satisfied volunteer, and volunteers should feel free to make suggestions, but they should also realize that their suggestions may not be excepted as staff suggestions are not always accepted. Commissioner Heard made a motion .to adopt the proposed volunteer handbook with the proposed addition of item #10 to the guide1 ines as suggested by Commissioner Ri tchie. FUND RAISING Sue Spickard stated that with the Fieldstone challenge upon us. She stated that there are several avenues to consider; one being that we approach the Carlsbad Senior Citizen Association and request that the $15,000 that they previously earmarked to purchase chairs for the center, go towards the Fieldstone challenge. Sue Spickard explained how the Association came about authorizing their $15,000 for chairs. Since that time, it was necessary to purchase the chairs, we could not wait until the money came out of the CO from the Association in November. It was imperative to purchase the chairs now in order to have them in the building for the opening in November. She stated that the money was taken out of the Operations Budget, which is the money that comes from the City to pay the bills and keep the Senior Center open. There is some savings in various accounts because the opening of the new building has been delayed. This savings should cover these $15,000 for chairs. _- I ! i i \\\ ? JllSSlONERS Van Ritchie Heard Savary Maggio . z -- --I' - - .. ._.a,.- .. MINUTES \\\\\ Senior Commission September 7, 1989 Page 6 COMMISSIONERS Sue Spickard stated that she would suggest that the Commission approach the Association and explain to them what has happened and why we are now requesting that the money be spend on the mini bus, versus the furn i s hi ngs . After discussion, Commissioner Ritchie made a motion to send Commissioner Van and staff to explain the background to the Senior Citizen Association and request that they .donate the $15,000 fund to the Commission’s trust fund for the purchase of a mini van to match the Fieldstone challenge. Sue Spickard stated that she has been spoken to by several seniors as well as members of the City Council about the possibility of developing a committee to approach car dealers at Car Country Carlsbad. She stated that several of the seniors have said that they recently bought new cars and they would not have any problem whatsoever going up to the dealers and asking them to donate towards the mini bus. She continued that she had approached Car Country Carlsbad as an association, versus each individual dealer and was told at that time to go directly to each dealer. She further stated that it is a good idea, however, the Commission does need to be at the helm of that committee, as the Commission has an understanding of the City’s philosophy, and what we are going for. Commissioner Heard stated that he was willing to serve on this committee, and to work with the people. Sue Spickard stated that Lefty Anear is a very strong supporter of the Senior program and suggested that we get a speakers bureau together. She stated that Commissioner Ritchie has done a lot of talking at Rotary’s, League of Women Voters, and groups of that nature. Lefty would be happy to help people organize and set up appointments to speak at Rotary clubs, Kiwanis or other groups. Commissioner Ritchie stated that the Rotary clubs have a senior citizen chairman, and suggested to ask the presidents of the two Rotary clubs who their senior citizen committee chairman representative is. She stated that whenever she meets with these people they always ask what they can do for the seniors and it would be a good place to start, and they would also have them in the other groups too. Van Ri tchie Heard Savary Maggio .. L. .. ... 1..- . '. Senior Commission September 7, 1989 Page 7 MINUTES \\\\\ COMMISSIONERS Sue Spickard stated that the committee would be more like a speakers bureau context, and would be giving a general overview of the program and then adding that we are in the process of raising funds for whatever that might be. She asked the Commission if anyone would be interested in being a speaker at these various groups. Commissioner Van stated that he would not mind being on the committee. Commissioner Savary stated that she would be interested too. Sue Spickard added that staff had a suggestion brought to them about a $1,000 club (or whatever price tag we would want). The suggestion would be for every individual who gives $1,000 to the Senior Center for that we put their name on a plague. She stated that she has been told that sometimes people are more willing to contribute if they receive that kind of recognition. She stated that she was talking about it with a couple of the senior center directors and had received warning, that there could be a potential of getting too many plagues, and no place to put them. Sue Spickard did suggest that an appreciation certificate would be something that could be given out and it would be frameable. Commissioner Ritchie suggested if we could put out a large book in the gallery area for contributors and donors to be recognized. Commissioner Van asked what the new address would be for the new Senior Center. Sue Spickard stated that the new address is 799 Pine Avenue. Sue Spickard stated that at the last Commission meeting it was suggested by Commissioner Ritchie that we discuss certificates and memorial cards. She stated that she had discussed this with Commissioner Ritchie and that the stationery has been reviewed, and that is why it is not on the agenda. Commissioner Ritchie read a letter to the Commission challenging them to raise $1,000 each towards the mini bus. She indicated this would make a $5,000 donation from this Commission towards the mini bus. FLAGS Sue Spickard asked the Commission how many flags they would recommend in the new building, and if she should go forward with the design of the City flag. Commission replied that one initial flag set would be all that would be needed. . I .. *. 6. .- .. ....,.. - , ! i i ! - ! Senior Commission September 7, 1989 Page 8 MINUTES COI Sue Spickard stated that the flag Mrs. Hoskin would like to purchase includes an American and California flag with a stand, eagle on top, solid oak pole, and fringe hanging which would amount to approximately $305.70. She stated that we have $612 in the Hiram Hoskin Memorial Fund and Mrs. Hoskin is willing to help pay for the design of one City flag. She further stated one flag will cost $490, however, if we buy five or more each flag would cost $133, and if we buy 10 or more it would cost $80.50 each. She stated that the expense is getting the silk screen done for the first flag. After discussion, Commissioner Ritchie made a motion to accept Mrs. Hoskin’s kind offer and proceed with the purchase of ten (10) City flags. SENIOR COORDINATOR’S REPORT Sue Spickard stated that she has been very busy getting prepared for the new building. The brochure is being professionally done. Volunteer Handbook is complete. We are purchasing the equipment, as well as keeping the regular operations running smoothly. ITEMS FOR NEXT AGENDA Discuss Christmas party to thank volunteers. ADJOURNMENT By proper motion, the Meeting of September 7, 1989, was adjourned at 3:OO p.m. Respectfully submitted Pamela J. Alm Parks and Recreation Department Secretary faw& >.0!2)nJ IISSIONERS Van Ritchie Heard Savary Maggio Van Ritchie Heard Savary Maggio