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HomeMy WebLinkAbout1990-06-07; Senior Commission; MinutesMINUTES Meeting of: SENIOR CoEQ11SSION Time of Meetingr ltl5 p.r. Date of Meeting: June 7, 1990 Place of Meeting: Carlsbad Senior Center - COMMISSIONERS CALzl TO ORDER: Chairman Van called the Meeting to order at 1:15 p.m. ROIL w: Present: Chairman Van, Commissioners Heard, Maggio, Ritchic and Savary. Absent: None. Staff Present: Sue Spickard, Senior Coordinator MATTgRS FROM TEE PUBL IC: Dorrie Ritchie, 3379 Garibaldi Place, addressed the ~ommiseion, stating she would like to make a modest donation to the Senior Center Fund in memory of two gentlemen who contributed so much in the early days of the Senior Commission and served on the Board of the Aesociation. The first one was Manual Castorena, who was one of the first Mayors of Carlsbad and started the Association in 1914. Mr. Castorena passed away two months ago. was Norris Cochran. He was on the Association Board and one of the original Commissioners on the Senior Commisefon. was the first Chairman of the Commission, and many of the - senior services were started by him. He passed away eix weeks ago. The second gentleman He Minutes of the Meeting held May 3, 1990, were approved as presented. ACCEPTANCE OF DONATION The Senior Commission accepted a donation of 575.00 from Soroptimist International of Carlsbad in honor of the volunteers recognized at the luncheon on May 5, 1990. NUTRITION P ROGRAM RESERVATION POLICY Sue Spickard reported that the over-whelming response to the Nutrition Program since moving into the new Center has slacked off somewhat. The Center was turning away many Carlsbad residents--and it was expressed that Carlsbad resident8 should be able to get into the program vs individuals from other cities. She said previously it had been underetood that anyone over 60 years of age had to be admitted, irregardless of their residency. .- Ms. Spickard met with the Director of Area Agency on Aging and he felt that it was possible to do a reservation system that might show priority for Carlsbad residents, and do that by targeting. Every year a contract is signed with the A.A.A., and that must say who is the target population. That purpose is "to target the low income, minority, frail elderlv of Carlsbad". Van Heard Maggio Ritchie Savary Van Heard Maggio Ritchie Savary \ \ MINUTES - ENIOR COMMISSION June 7, 1990 Page 2 ' COMMISSIONERS Me. Spickard continued, stating that if an individual wants lunch on Wednesday, they can make reservations on Monday; however, that is only available to Carlsbad residents. On Tuesday, the reservations would be open to everyone 60 years or older. areas such as where the low-income seniors reside. We now can call people who fit this group of the low income, minority, frail elderly of Carlsbad to let them know there is space available in the nutrition program. Hs. Spickard read the letter she received from Daniel Laver, Director of the Area Agency on Aging, stating that the proposed policy and registration card were fine. suggested additional information be included on the form 100, and Me. Spickard indicated a new registration card will be developed. The card he sent to her included questions the State will be required to ask in the future, and the new card will include additional questions. However, no investigations will be made, and the cards will be self- proclaimed. This will help in keeping track of Carlsbad residents and the volunteers will not have to ask every day. The outreach program tries to reach targeted He Me. Spickard said that many centers are watching the -Carlsbad Center and she felt this Center will be blazing a :rail with this particular policy. Council is looking to this Commission to assist them with this, and when it has the Commission's final approval, it will go to the Council in hopes of putting it into place as of July 1. She said the City In reply to query regarding the cost of meals, Ms. Spickard said the requested donation would change to $1.50 in July, and the charge for non-seniors will be changed to more than $2.30. She said the Center pays $2.15 for the raw food, and that does not include anything else. The non-seniors will be paying the actual cost, and they are included on a "space available" basis. Me. Spickard said that any person under 60 years of age, who chooses to eat in the dining room, is welcome to do so with qualifying statements; one, must pay whatever fee there is for the cost of the meal; and, two, that individual, if they are non-seniors, must be bumped from the lunch list if a senior desires that meal. The program is designed for seniors and that is the purpose. Ms. Spickard stated that there are some people, not seniors, eating in the program and causing seniors to be turned away, so the policy as stated above will be enforced. Ms. Spickard stated that if a volunteer is a senior, they have an opportunity to donate or not--but being a volunteer does not exclude you from having an opportunity to donate. The opportunity to donate is provided to everyone. Ms. Spickard said they would recruit volunteers so the front ,desk people would not be inundated with the filling out of the registration cards. She added that this information must be kept in the strictest of confidence. Some items can be left vacant, but the residence and age are necessary. In answer to query, Ms. Spickard stated this is only for the Nutrition Program--the other programs have different cards and the age is 55 or over. \ r MI N UTES -PNIOR COMMISSION June 7, 1990 Page 3 COMMISSIONERS Ms. Spickard read the draft Nutrition Program Reservation Policy, and stated that "frail" meant 75 years of age or older. Commissioner Heard suggested that since the Policy should be a guideline and not the every-day rules, the language should be changed to read: Seniors." That way the donation amount could be changed without changing the Reservation Policy. "A donation is suggested from all Me. Spickard explained that she has had requests from younger people who are handicapped, and she went to the A.A.A. about that, but they cannot be served. The Senior Commission approved the Draft Nutrition Program Reservation Policy, as amended to delete the words "of $1.50" from the sentence, "A donation of $1.50 is suggested from all Seniors." In discussion of the information to be requested on the cards, Me. Spickard indicated that because the A.A.A. is the funding source for the Nutrition Program, any information they require would be on the card; however, this Center will not be concerned if information that is not essential is omitted by the seniors. - 8. Spickard stated that the cost for non-seniors will be inserted into the Procedure for Luncheon Reservations at the time that is computed. The Senior Commission approved the Draft Procedure for Luncheon Reservations as presented. Commissioner Ritchie suggested some publicity to let the public know that there is only funding for so many meals and to inform the public of what the Senior Center is doing as far as the Nutrition Program. Me. Spickard stated that if more funding were available, a second seating would be recommended, since it is felt that 146 people is a large enough crowd to serve, and if the attempt were made to serve more, it could become unruly. Ms. Spickard stated there was another problem regarding the noon program and reservations that has been brought to her attention. A list has developed for certain people to get priority in coming in for lunch. She said that she is aware that some of the seniors are less capable of being self- sufficient with regard to making luncheon reservations, but that her concern was with being fair and consistent. Me. Spickard said she has some questions about certain people on that list and wanted to know how they were on there and what were the qualifications. She said that rather than have -staff and the volunteers make a judgment call, she wanted to ring this before the Commission and have them decide, 1) whether there was a need for such a list, and 2) what kind of qualifications get you on that list. She said that some people are in need of assistance, and she does not want staff or the volunteers--or herself--to make that judgment call. Van Heard Maggio Ritchie Savary Van Heard Magqio Ritchie Savary D S P - t t t t t , MINUTES I\\\\ ---SENIOR COMMISSION June 7, 1990 Page 4 COMMISSIONERS Commissioner Savary commented that all of the people on that list are in the target area, and there are some who deserve more consideration to be certain they are included in the program. Ms. Spickard said a doctor writes a prescription for home- delivered meals, if there is a doubt about the eligibility, and perhaps this list could be by doctor recommendation. Commissioner Ritchie had no problem with the list, but felt that qualifications should be set and upfront. Everyone should know what the qualifications are and a way of judging that is fair. Ms. Spickard felt that the Center should be able to help Carlsbad residents who need help, and the bus people are put on the list automatically. The suggestion was made that those seniors with memory problems should be included on the list, and the individuals who walk here. Commissioner Heard stated that the Commission could not solve this problem--that there needs to be a good deal of thought given to this and staff should make suggestions. He recommended tabling this item and giving it more thought. - Ms. Spickard said she was tempted to say that the ualifications for this list should come from a physician. she said she wanted this to be fair and equitable. Commissioner Maggio said that the people on the list know that they are on it, and do call and cancel their reservation if they are unable to attend. Cbmmissioner Ritchie made a motion to require a doctor's certification that an individual needed preferential treatment for the Nutrition Program. There was no second to the motion. Commissioners Heard and Maggio stated they would like to wait and give more thought to this item. Commissioner Ritchie amended her motion to require this on a trial basis--perhaps six months. There was no second to the amended motion, and it wae withdrawn. Jan Wierenga, 4378 West Point Loma Blvd., San Diego, a visitor at the Center, stated that when you applied for Social Security Disability, you had to be examined by their doctors, and the eligible people carried a card. She felt the idea of a certificate from a doctor is a very good plan- -as that would eliminate the people not really eligible. Stella Sanchez, 3482 Roosevelt, asked whether the people on that list could drive a car. She said if they could drive, they should be able to handle their reservation for lunch. 'ommissioner Heard said if there is a viable system, it Mould relieve staff in making judgment calls. He felt those impacted should be contacted about what would be a workable solution. c \ \ I MINUTES Me. Spickard suggested calling a meeting of all the volunteers and individuals on the list who qualify and discussing what they feel would be fair and whether or not i doctor's certificate should be required. She said that she would call such a meeting before the next Commission meeting. SENIOR PROGRAMS - RESIDENCY PARTICIPATION Sue Spickard reported that questions have been asked about people participating in the different programs, such as classes, trips, and programs other than the Nutrition Program, home meals and transportation. She said that such groups have had to be 51 percent Carlsbad residents. The Miracosta College classes provided here are "under the gun". The two exercise classes held by them provide the insurance and a trained instructor, and are open to anyone. They are advertised under the senior section, but Miracosta could not tell an individual they could not participate. The College pays the Center to use the facility, and will be generating approximately $10,000 in revenue for the Center. The two art classes are another program that provides the Center with a skilled, talented instructor. The " Seniors -on Stage" class was developed by the Center. Approximately 72 percent of participation in all activities are Carlebad residents. Ms. Spickard asked whether the Commission wantec to address the residency issue in other activities. Chairman Van stated he did not see a problem. Commissioner Savary felt the procedure should be left as it is. Me. Spickard stated she would continue to press for 51 percent Carlsbad residents in the classes. TRUST FUND Sue Spickard distributed copies of the Senior Trust Fund Accounting as of June 7, 1990. She said the trust funds available totals $5,001.16. The wish list has another pianc and a kiln on it. However, there will be a survey to determine the interest in a class using a kiln and availability of an instructor and the liability question. Chairman Van said the Association has approximately $19,000, and bought a word processor for $2,500. There will be a meeting to report on the state of their finances. Ms. Spickard reported that staff has been approached by several businesses in the area for fund raisers. There is the Gerico's golf tournament and dinner for the trust fund. Also, there has been an offer from the Horizon Pacific _Properties for an annual basis fund raiser. They would have 9 yard sale and donate the proceeds to the Senior Center. In addition, Horizon Properties would match any funds raised, and make this an annual event. All details have not been worked out at this time. MINUTES AENIOR COMMISSION June 7, 1990 Page 6 Me. Spickard asked the Commission to recommend whether or not she should set up a meeting with these businesses or bring them before the Commission. Commission was for Ms. Spickard to pursue these items. The consensus of the Ms.'Spickard encouraged the Commission to think about items for the wish list. SENIOR COORDINATOR'S REPORT Sue Spickard reported that she is focusing on more activities. There was a violin concert from the students at Pine School, and it was excellent. There was an estate- planning workshop held at the Center, and today the movie "Annie" is being shown. She said that people ask why there are so many activities planned at the same time? This is a multi-purpose center and a variety of activities are offered for a variety of people who like to make their own choices. Ms. Spickard reported that there is a waiting list for the next anglers' trip. There will be skin cancer screening on June 21; the Del Mar Pair, and the Ice Cream Social July 15 at Magee Park. Me. Spickard said there is a new Special Events Committee, - and they are busy planning trips. Next month she hopes to :ave the facility regulations and fee structuree finished for the renting and use of this facility. Specifications for the mini bus are being prepared. The City is hoping to purchase several vehicles at the same time, and in that way make a better buy. Ms. Spickard said it might be three months from now, if all goes well. The bus is built to specifications. If there is a shortfall on funds for the purchase of the bus, the Association may be requested to make that up, as only a small amount of the $15,000 they were prepared to spend was previously needed. CHAIRMAN'S REPORT Chairman Van reported on a Chairpersons' meeting held by the Mayor on May 23. He said the Mayor asked for concerns from the different Commissions and Boards and also announced that this meeting would be quarterly hereafter. Mr. Van referred to a thank-you letter received from Roy Levine, Las Villas De Carlsbad, and also stating that he could see mutual benefits to both parties. Mr. Van suggested that the Minutes of Commission meetings should be gone through to make certain all items had been fully addressed by staff and the Commission. -By proper motion, the Meeting of June I, 1990, was adjourned .t 2153 p.m. Respectfully submitted, fl rdw rriett Babbi Minutes Clerk (ATTACHMENT) DANIEL L LAVER OIRLCTOR (610) 230-3470 DEPARTMENT OF THE AREA AGENCY ON AGING 4161 MARLBOROUGH AVENUE. SAN DIEGO. CALIFORNIA 92106-1412 ,- May 24, 1990 Sue Schultz Spickard Senior Center Coordinator City of Carlsbad 799 Pine Avenue Carlsbad, Ca 92008-2428 Dear Sue : I have reviewed your proposed policy and registration card. Both are fine. I have only one suggestion, and that is for you to take a look at the "proposed" State form 100, include some additional information from the form 100 on your registration card. it looks like we will be implementing the "new" form 100 sometime during fy-90/91. You may want to This could save you some time in the future, as Please send me your new policy and registration card when it has been formally adopted by the City. As always, it has been a pleasure working with you and your City. If I can be of further help, please do not hesitate to call me. Sincerely. Daniel L. Laver, Director RECEIVED MAY 2 9 1990 Carlsbad Senior Cithen Center .. - : . YN SOCIAL SECURITY NO. ( INTAKESCREEN 1 YN Hse Apt MH Htl B&R RCF 0th Rent Own 0th MEDICARORRB NO. HEALTH INSURANCE NAME AND NO. Form 100 YN FEsFwsE a.m. DATE: I1 TIME: .-:-, p.m. hDDE Letter. Drop In Telephone Emergency Normal YN ' APPLICANT NAME: Last First MI I SYSTEMNO. I RESIDENT ADDRESS: Street City State ZP 'Tel No MAILING ADDRESS: . .i .* ,. 0 I HISPANIC DOB IAGE I SEX I MARITAL STATUS I I M F I Mr Wd, sP sg. Dv I W B A/PI AIIAN F OthlY-N Unk (LIVES ALONE IHANDICAP I RESIDENE Hmls I I TRANSLATION LANGUAGE I I I VRERAN No.. I MEDICAL NO.. v Address Tel No. REGULAR PHYSICIAN: Name 0 EMERGENCY CONTACT Name Relationship Address Tel No. 0 Name Relationsbip REFERRALSOURCE: Type A - Address: Street City State EP Tel No. 0 *PRESENTING PROBLEWSERVICES REQUESTEDICOMMENTSIFOLLOW UP COMPLETED BY: Program/Name Staff Code# Tel No. 0 Date 8 Signature (If Applicable) CARLSBAD SENIOR CENTER NUTRITION PROGRAM RESERVATION POLICY .. The Nutrition program is designed to provide a hot nutritious lunch i. for person's 60 years of age and older and their spouse. A donation of $1.50 is suggested from all Seniors. Non Seniors will be charged for the meal and their reservation may be cancelled if a Senior is in need of that meal. In an effort to meet targeting requirements of the Older Americans Act and contract requirements of the Area Agency on Aging, Carlsbad residents may sign up for the meal two (2) days in advance, either by phone (729-4170) or in person. Outreach efforts will be made to target the low income, minority, frail elderly of Carlsbad. SBAD RESIDENTS Call Monday for Lunch Wednesday Call Tuesday for Lunch Thursday Call Wednesday for Lunch Friday Call Thursday for Lunch Monday Call Friday for Lunch Tuesday All others may sign up the day before, or day of the luncheon they wish to attend. All reservations are on a first-come, first-served basis. All persons participating in the nutrition program must complete a registration card. L /- Please cancel your reservation as soon as you know that you are . unable to attend. * . .. ., * .- PROCEDURE FOR LUNCHEON RESWVATIONS 1. The lunch reservation desk is open starting at 9:30 a.m. to noon, Monday through Friday. You may make a reservation (Carlsbad residents up to two days before desired lunch, all others one day prior or the same day) by phoning 729-4170 or stopping by in person. 2) You may make a reservation for yourself and two others. Please be certain that your guests have not already made a reservation for themselves, and that they plan on attending. 3) Daily, each participant must sign in on the Lunch Sheet. Be sure you have signed in for the day you wish to have lunch. 4) Meal tickets are provided to each participant as they arrive A donation of $1.50 is suggested for all for that days lunch. Seniors. Non Seniors will be charged 5) The dining room is opened at 11:OO a.m. for the seating of all luncheon quests. You may sit wherever you like. Seating is on a first-come, first-served basis. 6) If you have a reservation, you may reserve a seat for yourself and two others. You must be physically present at all times to reserve seats. Sweaters, purses, etc. should not be used to reserve seats. Please be certain that the person(s) for whom you are kddrq a seat(s) have a reservation. 7) Meals will be served only to those persons who present a ticket. 8) Lunch is served promptly at 12 noon. Persons arriving after that time may be refused service. If you have made reservations for lunch and you cannot attend, please cancel your reservation as soon as possible! HelDful - H ints If you desire -0 sit somewhere or with someone in particular arrive early (dining room open 11:OO a.m.). The program is very popular and the dining room fills up quickly. . Don't count on others to make or cancel your lunch reservation. . Please be friendly and welcoming to all. Remember, there was a time when were new here too! . Please be courteous. The individuals serving you are volunteers and are doing their very best. . Enjoy your lunch, and take the time to tour this beautiful facility or join one of the many other activities. DRAFT DEAR NUTRITION PROGRAM PARTICIPANT: We are required by the Area Agency on Aging to register all program participants on an annual basis. Please complete the mistration card to the best of your knowledge. ff you need assistance, a staff person will be happy to help. All information on this card will be kept in the strictest of confidence. Thank you for your cooperation.. PLEASE COMPLETE OTHER SIDE OF THIS CARD AND RETURN TO: . Nutrition Desk Carlsbad Senior Center 799 Pine Avenue Carlsbad, CA 92008 Y= r_ NUTRlTlON PARTICIPANT REGISTRATION ' .. Date Name .. Address Zip CI ty Phone Date of Birth Social Security # - - - No - Do You Receive Supplemental Security Income (SSl)? National Origin: Caucasian Yes Hi spank - Asian I Pacific. I slander - Black - American Indian/Alaskan Native IN CASE OF EMERGENCY, CONTACT: Name Relations hip Phone Doctor's Name Phone