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HomeMy WebLinkAbout1993-09-02; Senior Commission; MinutesMINUTES MEmNG OF: DATE OF MEETlNG: TlME OF MER1NG: PLACE OF MEfTlNG: SENIOR COMMISSION September 2,1993 (Regular Meeting) . 1:15 p.m. CARLSBAD SENIOR CENTER CALL TO ORDER: Chairman Heard called the Meeting to order at 1:15 p.m. ROLL CALL: Present: Absent: Commissioner Whittaker. PLEDGE OF ALLEGIANCE was led by Chairman Heard. Commissioners Heard, Chmiel, MacEnery and Zink. MATTERS FROM THE PUBLIC: Maurice Kimball, 1623 James Drive, stated that his upcoming 50th wedding anniversary certificate will be presented by Mayor Lewis’ Secretary. APPROVAL OF MINUTES: On motion by Commissioner Chmiel, the Minutes of the Regular Meeting held August 5, 1993, were approved as presented. AYES: Chmiel, MacEnery and Zink ABSTAIN: Heard GOALS AND OBJECTIVES: Sue Spickard reported that one of the goals of the Commission is to issue brochure on fund raising. This will include information on the different ways that seniors can make a donation to the Center or to the Senior trust fund. There have been special meetings about this brochure, and on last Monday, each Commissioner came to the meeting with a volume of information for what they felt should be included in the brochure. At that meeting, it was decided to turn all this material over to Sue Spickard for her perusal. Ms. Spickard will condense and compile the material and bring back a draft to the Commission for review. Ms. Spickard requested that this item be continued to the next Commission meeting, at which time she hopes to have a draft document ready for Commission review. September 2, 1993 SENIOR COMMISSION Page 2 UTlUZAllON OF SENIOR CITIZEN TRUST FUNDS: Sue Spickard reported that at the present time there is a total of $23,100.00 in the {rust fund available for utilization. The City budget continues to shrink, and it will be necessary to come to the Commission to assist with the cost of some expenses for the Center, Ms. Spickard stated that a radio is needed for the new van. At the time the City was requesting bids for the van, Ms. Spickard attempted to include a radio, but was told that was not an appropriate item. The old radio that was in the van that was replaced was taken out of that van and will be installed in the mini bus. Ms. Spickard said that with this Commission’s approval, a new radio can be purchased for the new van, and that will ensure ongoing communication. A new radio will cost approximately $1,369.00, plus tax. Ms. Spickard stated that there are expenditures coming up that will need to come out of the trust fund. The Volunteer Celebration is paid for out of the trust fund and that usually costs approximately $2,000. The Senior Association usually offers some funds for that party. Also, there has been discussion about re-designing the reception area at the Center, and if the Commission wants to proceed with that, funds will need to come from the trust fund. Another item that may have to come out of the trust fund is funding for the sandwiches provided for the home-delivered meals. This item is being considered at the present time as an item to remove from the City’s budget for the Center. This would be approximately $5,000. ACTION: On motion by Commissioner Chmiel, the Senior Commission allocated funds from the trust fund necessary to purchase a new radio for the new van. AYES: Heard, Chmiel, MacEnery and Zink ACTION: On motion by Commissioner Zink, the Senior Commission allocated funds from the trust fund necessary to fund the Volunteer Celebration. AYES: Heard, Chmiel, MacEnery and Zink VOLUNTEER CELEBRATION: Commissioner Zink reported that the Volunteer Celebration Committee held a meeting on Monday, August 30, 1993, and agreed to have the celebration at the Raintree Restaurant on Friday, November 12, 1993. There will be a social hour from 530 p.m. to 6:30 p.m., with refreshments. There will be a ‘no host‘ bar available, and dinner will be served from 6:OO p.m. to 7:OO p.m. Music for listening or dancing will be provided by the Golden Tones. Ms. Spickard stated that the deadline for reservations is November 8,1993. September 2, 1993 SENIOR COMMISSION Page 3 GERICOS: Sue Spickard gave an update on the golf tournament, stating that it will be Septerpber 18. Gerico's feel that there will be 72 golfers in the tournament. Prizes are slow coming in this year, because of the economy. Ms. Spickard asked the Commissioners to help get prizes if they know of any one who might be willing to donate prizes for the golfers. The promotional gifts are easier to get, and there have been T-shirts and other items donated for the 'goodie bags'. Ms. Spickard stated that the dinner tickets went on sale yesterday, Wednesday, September 1 , 1993, and she expects'this to be a difficult year for selling those as well. Ms. Spickard again asked the Commissioners to help sell dinner tickets. They are $5.00 each, and are good for a dinner at Gerico's or $5.00 off of lunch or dinner at Koko Beach. Ms. Spickard stated that Commissioner Chmiel is an excellent ticket-seller, being one of the top sellers at the Center, and Ms. Spickard expressed her appreciation for Commissioner Chmiel's good efforts. COMMITTEE REPORTS: Suaclestion Committee Commissioner MacEnery reported on the following suggestions: Suggestion: Security at the Center. A car was broken into a year ago and now a new car was scratched. Answer: It is impractical to provide a securtty guard. However, the request has been made to have City police provide more frequent surveillance of the facility and parking area. Suggestion: Lunch tables set up outdoors. Luau was great. Answer: Outdoor seating will be available during special events. Outdoor seating on a daily basis will be discussed with the volunteers and be considered on a trial basis one day per week. Suggestion: Request for a square dance class. Answer: An interest list will be started immediately, and if there is sufficient interest, staff will investigate finding a caller/instructor. Suggestion: Request for a photo of the Friday bridge session to post on board by bridge room. Answer: This will be done, as all activities are displayed on a rotating basis. Suggestion: The air conditioning in the Art Room is too cold. Answer: The air conditioning unit is waiting for a sensor to arrive. September 2, 1993 SENIOR COMMISSION Page 4 Nutrition Proiect Liaison Commissioner Chmiel reported on the August Nutrition Project Council meeting a? follows: During August, 2,779 meals were served; with an average donation of $1.60. The total home meals delivered in August, 1,003, with an average donation of $2.97. Commissioner Chmiel reported on the District 5 Project Council meeting August 54, in Vista. meeting will be September 23, and will be in Escondido. The next Sunshine Committee activities, dance and luau attendance were discussed, and election of officers was held. A decision was made to use all the tables in the dining room and to pass out cups at the time coffee and water are poured to prevent waste. SENIOR COORDINATORS REPORT: Sue Spickard reported that the luau was a big success, with 263 seniors attending. The audience members got up and danced to the music and everyone seemed to have a good time. Ms. Spickard thanked Jean Ballard for the wonderful decorations in the dining room and patio. It was a very successful event, with Mayor Lewis and Council Member Nygaard attending. Events of this type will be continued, with an Octoberfest coming up next month. Ms. Spickard detailed the trips and events held in August and stated that during this month the classes and activities will resume their normal schedules. Activities include a guided walk tour of the Gaslamp District in San Diego; a trip to Big Bear, and on September 23, a troop of seniors called the Sunshine Players will be at the Center to entertain with comedy acts and readings. The beginning bridge class and ballroom dance class will start during September, as well as the regular classes. Ms. Spickard stated that Sam Owens will join staff as a driver, and this will relieve the two drivers that are doing all the driving at the present time. CHAIRMAN’S REPORT: Chairman Heard thanked everyone for the get well wishes while he was confined and recuperating. ITEMS FOR NDCT AGENDA: Goals and Objectives for the fund raising brochure. Commissioners should contact Sue Spickard with any items for the agenda. ADJOURNMEM: By proper motion, the Regular Meeting of September 2, 1993, was adjourned at 1:47 p.m. Minutes Clerk