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HomeMy WebLinkAbout1994-04-07; Senior Commission; MinutesMINUTES MEETING OF: DATE OF MEETING: TIME OF MEETING: PLACE OF MEETING: SENIOR COMMISSION April 7, 1994 (Regular Meeting) 1:15 p.m. CARLSBAD SENIOR CENTER CALL TO ORDER: Chairman Heard called the Meeting to order at 1:15 p.m. ROLL CALL: Present: Absent: None. PLEDGE OF ALLEGIANCE was led by Chairman Heard. Commissioners Heard, Chmiel, West, Whittaker and Zink. MAlTERS FROM THE PUBLIC: There were no requests to address the Commission on a non-agenda item. APPROVAL OF MINUTES: On motion by Commissioner Chmiel, the Minutes of the Regular Meeting held March 3, 1994, were approved as presented. AYES: Heard, Chmiel, West, Whittaker and Zink ACCEPTANCE OF DONATION: Sue Spickard reported that Marilyn Shaner had donated $100 and specified that the funds were to be spent to enhance the home-delivered meals program. Mary Stanbery and Ruth Worker, who were new to the Nutrition Program, donated $1,000 to offset the cost of special treats in the dining room. The Oceanside Emblem Club No. 177 donated $500 to the Senior Trust Fund to be spent for general purposes and in support of senior activities. ACTION: On motion by Commissioner Whittaker, the Senior Commission recommended acceptance of $1,600 in donations as detailed above. AYES: Heard, Chmiel, West, Whittaker and Zink FUNDRAISING BROCHURE: * Chairman Heard stated that all Commissioners had a copy of the latest draft of the brochure for use in circulating to prospective donors to the Senior Trust Fund. This is for review by the Commissioners and to make comments and recommendations. April 7, 1994 SENIOR COMMISSION Page 2 FUNDRAISING BROCHURE: (Continued) Sue Spickard stated that there will be a picture of the Senior Center on the front of the brochure and the City Seal on the back, with other pictures throughout the brochure. She will bring samples of the types of printing, pictures and different colors of paper to the next meeting for the Commission to make a final recommendation. Chairman Heard stated this brochure has been discussed previously and the Commission approved having a professional in the field work up the kind of document that now exists. This brochure will be available for distribution announcing the existence of the Senior Trust Fund. This will list some of the activities at the Senior Center and will enable those who want to make donations to that Trust Fund to enhance and enrich the Senior Center and the many programs. INCREASE TO AREA AGENCY ON AGING GRANT AWARD Sue Spickard reported that the Area Agency on Aging is giving Carlsbad one-time only funds in the amount of $2,400 to purchase permanent dinneware for the Nutrition Program: there will be no more Styrofoam. The Commission needs to accept this $2,400, as well as the budget revision. At the beginning of the year, staff estimates the amount of donations that will be collected through the home meals, Nutrition Program and transportation, and that is included in the budget to be spent. Ms. Spickard stated that this year the Center has been very successful in collecting $7,004 more than anticipated. To keep that money in Carlsbad and spend it in support of those programs, there has to be a budget revision. Ms. Spickard requested the Commission accept the $2,400 and recommend a budget revision of $7,004; increasing the grant $9,404. This has to be approved by the C'Q Council. ACTION: On motion by Commissioner Chmiel, the Senior Commission recommended to City Council that they accept the increase of $9,404 to the 1993-094 Senior Nutrition Grant. AYES: Heard, Chmiel, West, Whittaker and Zink COMMllTEE REPORTS: Billiards Committee Commissioner Whittaker reported on a March 29, 1993, meeting of the Committee, with five members present. The billiards room is probably the most used by seniors in the available hours of the day. The Committee discussed the condition of the room and the needs: such as the tables need recovering and the cue sticks need re-tipping and possibly two or three new cues are needed. The Committee would like to keep the high quality of the Senior Center and feel that these needs are paramount. Bids will be gotten on these requests and a list will be presented to the Commission for approval. Commissioner Whittaker said that anyone participating in the activities of the Billiards Room should take a turn in helping with the maintenance and cleanliness of the room. April 7, 1994 SENIOR COMMISSION Page 3 SugQestion Committee Commissioner Zink gave the report, with the following suggestions being presented: Suggestion: Freezing in Friday Bridge Room - Answer: Suggestion: Answer: Suggestion: Answer: Suggestion: Answer: Suggestion: Answer: Suggestion: Answer: Suggestion: Answer: Unknown to anyone, the thermostat in the auditorium did recently break. It has been repaired; however, if there is a problem with the temperature anywhere in the Center, please inform staff so adjustments can be made or a repair company notified. Vegetarian Meals - This suggestion has been passed on to the menu committee to present to representatives from Vista for their consideration. Install large 'NO SMOKING' sign in men's restroom - There is to be no smoking in the Senior Center, and if anyone is observed breaking this rule, please notify a staff immediately. Schedule trips other than third Thursday - Trips are scheduled on other days; however, in order to provide trips at the lowest possible price, Thursday discounts are taken advantage of at attractions that offer them. There are monthly weekend trips available. Reserving lunch seats as soon as the tables are set up - This suggestion has been made previously. The Project Council will be advised, but there are no changes planned at this time. Require people to pay for their lunch by 1 1 :45 to enable those on the waiting list time to get to the Center - Lunch is served at noon, and it is recommended that people with reservations be given until that time before their lunch is given to another. Empty seats are often due to less than the maximum number of meals being ordered on a day when the menu is less popular. The suggestion will be passed on to the Project Council. Arrange video showing of personal emergency response system - Sales presentations or endorsements of products are not arranged for showing at the Center. There will be a 'Products FaiP in May, and perhaps a Response System representative will purchase space and display their equipment. April 7, 1994 SENIOR COMMISSION Page 4 Suaqestion Committee (Continued) Suggestion: Driveway blocked by City truck - Answer: At the time the City was repairing the sidewalks and gutters, there was some inconvenience caused by trucks; however, if this is a City truck in the parking lot, staff will inform those making deliveries to park in the 'reserved spaces. Six unsigned suggestions were received. The Committee has decided that they will not respond to suggestions which are not signed. Commissioner Whittaker stated there are some discounts given at different functions on Tuesdays. Ms. Spickard stated she will check into the possibility of Tuesday trips. Chairman Heard suggested that on the two items relating to the Nutrition Program that are to be referred to the Project Council be referred to the Project Council first before being brought before the Commission. Ms. Spickard stated that suggestions are seen by the Suggestion Committee first, but the suggestions could be given to the Project Council for their recommendation and then reported to the Commission by the Suggestion Committee. Nutrition Proiect Liaison Commissioner Chmiel reported on the congregate meals sewed in February, with 2,650 served with an average donation of $1.59; total home meals delivered in February, 758, with an average donation of $1.56. The current balance of funds raised through Project Council activities is $1,800.02 These funds are raised from dances, craft and bake sales, etc. Commissioner Chmiel listed the special events held in February and March, and the business conducted at the meeting. SENIOR COORDINATOR'S REPORT: Sue Spickard reported that March was a very busy month at the Center. Staff has been working on the budgets and grant reviews and revisions for the coming year. The second annual March 19 Spring Fair Fashion Show was held with special thanks to Barbara Clark for the flower arrangements. March 30 was the Easter luncheon, with over 200 served. The Easter bunny was there and there were awards for the prettiest, most original and most humorist Easter bonnets, with Council Members Nygaard and Kulchin helping with the judging. Ms. Spickard stated she had met with the Director of AAA and discussed the additional funding for the transportation program. The Nutrition funds cannot be used for transportation; however the Director has promised to look into the situation to see what he can do to get additional support for the transportation fund. ***ME Castner noisily left the meeting, slamming the door.*** Ms. Spickard continued her report, listing trips and activities planned for April. April 7, 1994 SENIOR COMMISSION Page 5 SENIOR COORDINATORS REPORT: (Continued) ***Mrs. Castner noisily re-entered the room, interrupting Ms. Spickard’s report.*** Ms. Spickard stated that plans are being made to put more focus on Older Americans Month, which is in May. In 1992, the Historical Preservation Committee sent a representative to this Commission asking for a recommendation regarding the installation of the original pediment from the Carlsbad School on this site. Jim Gaiser has been in charge of raising the funds to recast and install this pediment over the entrance to the District Offices, and this pediment will now be installed. CHAIRMAN’S REPORT: Chairman Heard asked Mrs. Castner why she interrupts the Senior Commission meetings at the time of Sue Spickard’s reports. Mrs. Castner asked whether this was part of the record. She said she would not answer the question and did not want to be picked out by Chairman Heard or Ms. Spickard. Chairman Heard stated she has done this before, and he does not like it, and if she persists, the Commission will adopt a rule to dismiss her from attending meetings. He said she is carrying on a personal vendetta against one person. Mrs. Castner said she has a right to walk in and out of this building without anyone defaming her name. Chairman Heard stated Mrs. Castner was out of order and asked her to keep quiet. Mrs. Castner said she would not keep quiet and has a right to speak. Commissioner Zink stated that persons disrupting meetings could be escorted from the meeting. Verbal exchanges ensued. Chairman Heard requested Mrs. Castner to leave. Chairman Heard continued the meeting. ITEMS FOR NEXT AGENDA: Chairman Heard stated that in view of the fact that there are two new Commissioners, it might be time to hold another workshop. Meeting procedures and policies could also be discussed. Ms. Spickard will make plans and present at the next meeting. Fundraising brochure. Report on the billiard room repairs. April 7, 1994 SENIOR COMMISSION Page 6 ADJOURNMENT: By proper motion, the Regular Meeting of April 7, 1994, was adjourned at 2:OO p.m. Respectfully submitted, Harriett Babbitt Minutes Clerk I // / -/,' ' p 3 5 d s u n d a B Y I& oa t: P a 9 f U P e n da 5 0 0 m H 0 U 9 3 5 8 a rc 0 a c 0 P C s u (c. 3 El F U Z * I Y U U I K U W Z U 5 (3 z z I z W lL Ei a w i a 3 B 3 G 0 2 c 0