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HomeMy WebLinkAbout1995-12-07; Senior Commission; MinutesMJNUTES MEETING OF: SENIOR COMMISSION DATE OF MEETING: TIME OF MEETING: 1:15 p.m. PLACE OF MEEilNG: December 7, 1995 (Regular Meeting) CARLSBAD SENIOR CENTER CALL TO ORDER: Chairman Whittaker called the Meeting to order at 1 : 15 p.m. ROLL CALL: Present: Commissioners Whittaker, Chmiel, Serrin, West and Zink. PLEDGE OF ALLEGIANCE was led by Chairman Whittaker. PRESENTATION: Chairman Whittaker welcomed Mayor Pro Tem Julie Nygaard to the meeting. Mayor Pro Tern Nygaard presented a proclamation for a 50th Wedding Anniversary to Charles and Betty Eissler. MATTERS FROM THE PUBLIC: There were no requests to address the Commission on a non-agenda item. APPROVAL OF MINUTES: On motion by Commissioner Chmiel, the Minutes of the Regular Meeting held October 6, 1995, were approved as presented. AYES: Chmiel, Serrin, West, Whittaker and Zink CONSENT CALENDAR: Senior Coordinator’s ReDort Vice-Chairperson Zink requested that Sue Spickard give the Senior Coordinator’s Report orally. Ms. Spickard reported that day trips over the last several months have been very popular, and that Senior Safari has gone from Palm Springs to the San Diego Sports Arena and beyond. She said that through past experience trips during this time of year do not usually go due to lack of participation. Therefore, no trips are being offered in December. A trip to Knotts Berry Farm is planned for January. DECEMBER 7, 1995 SENIOR COMMISSION Page 2 Senior Coordinator's ReDOrt (Continued) Ms. Spickard reported that the last several months have been filled with many celebrations: 190 Seniors enjoyed an Oktoberfest luncheon; the Halloween Dance brought out many ghosts - and quite a few creative costumes; 210 Seniors enjoyed Thanksgiving Dinner which was served at the center on November 22. Ms. Spickard reported that the Annual Crafts and White Elephant Sale was held November 8, with an enormous amount of items to be purchased. She said that the total raised for the Center before expenses was $1,156. Ms. Spickard gave many thanks to the large corp of volunteers who made the event a very successful fundraiser for the Center. Ms. Spickard reported on the Nutrition Project Council Bake Sale held November 20. The sale brought in $392 to support the Nutrition Program. Ms. Spickard stated that a hot turkey dinner with all the fixin's was delivered on Thanksgiving Day to 31 Carlsbad Homebound Seniors. She thanked the staff and volunteers for taking time from their Thanksgiving to make this holiday special for those who are alone. Ms. Spickard reported that December is shaping up to be a very active month! On Monday December 11 the "Toe Tappers" will provide a holiday variety show and on the 20th the "Warblers" will provide a holiday concert. Both events are free. December 8, FHP is offering free gift wrapping to Seniors from 10 am until noon. Seniors may bring in two gifts to be wrapped; December 21 there will be a holiday dance featuring the Golden Tones; December 22, for $2 seniors can get their picture taken with Santa; Christmas Dinner will be served in the diningroom on December 22. Ms. Spickard stated that the patio chairs have been recovered, and the enclosing of the Reception area is almost complete. Ms. Spickard reported that two new employees have been hired; Jason will be the van driver, and Donald the new facility attendant, She also announced that Perry Gentry, will be resigning his position as facility attendant. Ms. Spickard reported and extended an open invitation in joining the Seniors and staff in making the Holiday special for 6 families who are less fortunate than many of us. She explained that non perishable food items or unwrapped new gifts will be collected at the Center for the families. On behalf of her staff, Sue Spickard wished everyone the happiest of holidays. DECEMBER 7, 1995 SENIOR COMMISSION Page 3 Coordinator's Report (Continued) ACTION: , On motion by Commissioner Chmiel, the Coordinator's Report was accepted and filed. AYES: Zink, Serrin, West and Whittaker ACCEPTANCE OF DONATIONS ACTION: On motion by Vice-Chairperson Zink the Senior Commission accepted the following donations: $500 Thomas & Mary Louise Siersma $ 35 Mr.& Mrs. Rigby in memory of Ellen Hackert AYES Chmiel, Serrin, West and Whittaker VOLUNTEER CELEBRATION Chairperson Whittaker asked for comments regarding the Volunteer Celebration. The unanimous consensus was that everything was wonderful: the food, decorations, entertainment and the gift. Sue Spickard reported that the total cost for the Volunteer Recognition dinner which was attended by 159 people was $2,828. She said that she would approach the Carlsbad Senior Citizens' Association for half of the cost, as they have in prior years. GERICO'S/KOKO BEACH Sue Spickard reported that the Golf Tournament brought in $1,315; and the dinner tickets brought in $2,550for a total of $3,865. Ms. Spickard explained that although the total was a little less than last year, it still was a generous amount that Gerico's/Koko Beach raised for the Senior Center. ACTION: On motion by Commissioner West, the Senior Commission accepted $3,865 raised through the Gerico's/Koko Beach fundraiser. AYES: Serrin, Chmiel, Whittaker and Zink RECOGNITION OF DONATIONS Commissioner Whittaker opened the discussion stating that in many places, he sees names listed by the amount of their donation and does not like this arrangement for the Carlsbad Senior Center. But, feels that people who donate should be recognized. c DECEMBER 7, 1995 SENIOR COMMISSION Page 4 Recoanition of Donations (Continued) Sue Spickard stated that all donations, regardless of size, is acknowledged by staff with a thank you letter. She said that all donations are accepted by the Commission; donations of $500 or less are then accepted by the City Manager who also sends a thank you letter; donations of $500 of more are accepted by City Council. Ms. Spickard reported that the Palm Springs Senior Center has a beautiful wall setup for recognizing donations. She explained that the wall display was etched names in plexiglass highlighted with lights behind the display. Ms. Spickard added that she hopes to get back to the Palm Springs Senior Center soon to take pictures for the Commission to see. Sue Spickard said the "Y" in Encinitas also has an impressive display called "The Tree of Life." She also will take pictures of that display. ACTION: On motion by Commissioner Serrin, the Senior Commission deferred this item to a later meeting when photographs are available. AYES: Zink, Chmiel, West and Whittaker VOLUNTEERS IN SCHOOLS Commissioner Serrin distributed information packets to Commissioners and generally explained the contents of the packets. He stated that to have an effective working program, he would like to blend the Senior Center's plan with that of the Carlsbad Unified School District's Strategic Plan for volunteers. Commissioner Serrin said that he reviewed the school's plan in detail. Commissioner Serrin reported that at Jefferson Elementary School where they have 10-1 2 volunteers, he spoke with the persons heading the volunteer program and they report that it's working very well. Commissioner Serrin further reported that he visited Palomar College Tutoring Center which he feels has the best volunteer plan utilizing Senior volunteers. Commissioner Serrin outlined the very effective volunteer tutor system utilized at Palomar College. He said the system would need to be modified for use in grade schools. By consensus, Commissioners wanted to study the informational packet and agreed that the issue should be placed on the next agenda. DECEMBER 7, 1995 SENIOR COMMISSION Paae 5 COMMITTEE REPORTS: Suaqestion Committee Commissioner Zink gave the Suggestion Committee report, as follows: Sumestion: Answer: Sucmestion: Answer: Suqqestion: Answer: Suaqestion: Answer: Sucmestion: Answer: No 135 at Thursday dances again, can't we use the Harding Auditorium? - M.M. Starry We will once again pass your concerns on to the Project Council. However, in the past they have not wanted to set a limit as to the number of dancers. They feel that an overwhelming crowd does not happen that often, and they do not want to turn people away when it happens so infrequently. As for utilizing the Harding Auditorium, it is not that much larger and it would have to be reserved in advance, and the purpose of our Center is to utilize it. How about an AARP group or chapter at the Center? - Ann Leeds Shortly after the building was constructed, after much consideration, the Senior Commission voted that no outside groups will be allowed to use the building on an ongoing basis. How about a bus to take us to see the Christmas lights at the Del Mar Track? - Julie Good idea, we will look into it. Perhaps if it's too late this year, we could pursue it for next year. Have front desk people and volunteers wear name tags. - Rose Berkowitz Our volunteers and staff have been provided name tags. We are given a variety of reasons why they do not wear them. We will remind them to wear them. Allow Seniors to buy meals to take home for the evening. This would help with the deficit caused when people don't show or don't donate. - Paul Gringle Because we receive Federal Funds for the lunch program and because we do not cook the food here at the Center, we cannot sell meals to be taken out. Several suggestions were received with no name. The suggestion review team will not respond to suggestions that do not identify the author. DECEMBER 7, 1995 SENIOR COMMISSION Paqe 6 Nutrition Committee: Commissioner Chmiel gave the Nutrition Council reports for October and November, as follows: Total congregate meals served in September, 2,800; October, 2,716; with the average donation $1.39 in September and $1.48 in October. Total home meals delivered in September, 869 and October, 863, with an average donation in $2.38 in September and $2.1 2 in October. The balance in the treasury for September, $3,350.98 and October, $3,429.03, with the funds raised from dances, white elephant and bake sales. Commissioner Chmiel continued, reporting on activities in September and October. She said that at the November 9 meeting, it was decided to use artificial instead of live flowers arrangements in the dining room because the expense for live flowers has become too costly. CHAIRPERSON'S REPORT Chairman Whittaker extended his thanks to: the entire staff for the smooth running of the Senior Center during the year; Linwood Van for filling in as Commissioner during the year; and the entire Senior Commission for all their hard work-this past year. Chairman Whittaker wished everyone a happy holiday! ITEMS FOR NEXT AGENDA: The next Commission meeting will be held on January 4.. Acknowledging Donations Volunteers in Schools Recognition of Volunteers Election of Officers ADJOURNMENT By proper motion, the Regular Meeting of December 7, 1995, was adjourned at 2:05 p.m. Respectfully submitted, Senior Center Secretary