HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2020-01-30RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: 8/1/19 ----------
REQUESTING
DEPARTMENT: CITY CLERK REQUESTER: SHERRY fREISINGER
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, req uired audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
4 (~ . _,, 31/a-o/ 1q ~kl, 1t,:h/t;l
~AihMENT HEAD: DATE RECORDS MANAGEMENT: D~TE AUU ~ CITY AnllNEY:
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCOOE
PERIOD (if applicable)
I &Jx Closed Claims Against the City 2007 075420 CL+5 K0207095
Closed Claims Against the City 2008 075420 CL+5 K0207426.
'I.
\ Closed Claims Against the City 2009 075420 CL+5 K0207964
Closed Claims Against the City 2010 075420 CL+5 K0207965
Closed Claims Against the City 2011 075420 CL+5 K0207960
I Closed Claims Against the City 2012 075420 CL+5 K0207888
I Referendum Petition Against 9/26/15 072530 E+.75 N/A Ordinance CS-283
I Board/Commission Applications -2015 030517 CL+2 N/A Not appointed
I Board/Commission Applications -2016 030517 CL+2 N/A Not appointed
I Public Records Request/ Responsive 2015 013050 CL+2 N/A Docs
I Public Records Request/Responsive N/A
Docs 2016 013050 CL+2
Public Comment 2011 075007 5 K0207494
\ Public Comment 2012 075007 5 K0207926
"' Public Comment 2013 075007 5 K0208003
Affidavits of Publication 2013 074020 CU+4 K0208016
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
(Cityof
Carlsbad Revised: 8/1/2019
Statements of Economic Interests -2010 073543 CU+7 K0207613 " Consultants
) Public Utilities 2012 023070 CU+2 K0207906 Commission/Regulatory Agency
I Arbitrage Rebate 7/3/2002 070027 N/A K2020521 Services/MUNIFINANCIAL
I Trustee & Paying Agent Services/BNY 8/13/200 070027 N/A K0204560 Western Trust Company 3
( Bond Counsel Agr./Stradling, Vacca, 6/28/199 070026 N/A K0204554 Carlson & Ruth 5
"'--
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___ &a_· __ dtkv _____ _ DATE:
CERTIFICATE OF DESTRUCTION? ~ES O NO
SMEADSOFT BARCODES DELETED BY: --~"-----t?[_~=---=--'---=--rt}1----
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{"Cityof
Carlsbad Revised: 8/1/2019
Records Destruction List
Page 1 I •l
Date 12/19/2019
Time 8:52:52AM
Date Inactive
Login Name Maria Emery
Record Number External ID Records Description
PFLD-15-1972 12/19/2019 2009 -FILE #2; CLAIMS OPEN AGAINST THE CITY 074520 PHYSICAL RECORDS
K207964 MANAGEMENT -City Clerk
City Clerk
PFLD-15-30370 12/19/2019 2012 CLAIMS OPEN -AGAINST THE CITYI 074520 PHYSICAL RECORDS
K207888 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1973 12/19/2019 2010 -FILE #2; CLAIMS OPEN AGAINST THE CITY 074520 PHYSICAL RECORDS
K207965 MANAGEMENT -City Clerk
City Clerk
PFLD-15-27458 12/19/2019 2013 AFFIDAVITS OF PUBLICATION; 074020 PHYSICAL RECORDS
K208016 Ordinances/Resolutions/Notices MANAGEMENT -City Clerk
City Clerk
PFLD-15-1969 12/19/2019 2011 ; CLAIMS OPEN AGAINST THE CITY 074520 PHYSICAL RECORDS
K207960 MANAGEMENT -City Clerk
City Clerk
PFLD-15-30395 12/19/2019 2012 PUBLIC COMMENT! 075007 PHYSICAL RECORDS
K207926 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1869 12/19/2019 2010 STATEMENTS OF ECONOMIC INTEREST; Consultants 073543 PHYSICAL RECORDS
K207613 MANAGEMENT -City Clerk
City Clerk
PFLD-15-2004 12/19/2019 2013 PUBLIC COMMENT! 075007 PHYSICAL RECORDS
K208003 MANAGEMENT -City Clerk
City Clerk
End of Report ][ City of Carlsbad Dataset ECMMaster
CERTIFICATE OF DESTRUCTION & RECYCLING
This certific~te is presented to: CITY OF CARLSBAD -RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)
Certificate #
Date Issued
Service Locations
Date Range of Service
Work Ticket(s)
Quantity/Item
SD012455
111346
Thursday, January 30, 2020
5815 EL CAMINO REAL
Jan-30-2020 thru Jan-30-2020
666060
• Nothing in this certificate shall be deemed lo modify the terms of the parties· SeNice Agreement(s) or Work Tickel{s).
E-Jcorodata SSAE16
Type II Audil Cornpleled • HIP£ --