HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2020-11-05
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2019
Page | 1
DATE: 8/11/2020
REQUESTING DEPARTMENT: CITY CLERK REQUESTER: SHERRY FREISINGER
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
“ RECORDS DESCRIPTION DATED RRS NO. RRS
PERIOD
TAB BARCODE
(if applicable)
Box 1 Daly, Veronica-Historic Preservation
Commission Application 2006 030040 TE+5 (see attached)
Box 1 Douglas, Farrah-Planning
Commission Application 2006 030040 TE+5 “
Box 1 Comstock, Jim-Parks & Recreation
Commission Application 2001 030040 TE+5 “
Box 1 Dominguez, Bill-Planning
Commission Application 2001 030040 TE+5 “
Box 1 Candidate Intention Statement-
Knapp, Patrick 2014 073045 E+5 “
Box 1 Candidate Intention Statement-
Bahr, John 2014 073045 E+5 “
Box 1 Boards/Commissions
Applications-Not Appointed 2017 030045 CL+2 “
Box 1 Summary Action Agenda-Public
Financing Authority 2017 075810 CL+2 “
Box 1
Summary Action Agenda-
Community Development
Commission
2017 075510 CU+2 “
Box 1 Summary Action Agenda-CMWD 2017 075310 CU+2 “
Box 1 Swette, Bob-Library Board of
Trustees Application 2001 030040 TE+5 “
Box 1 Unelected Candidates Statements
of Economic Interests Form 700 2014 073539 E+5 No Tab File
Box 1 Claims Against the City (January -
June) 2014 074520 CL+5 “
RECORDS DESTRUCTION AUTHORIZATION FORM
9/3/2020 09-03-2020 11/4/2020
C cityof
Carlsbad
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
Revised: 2019
Page | 2
*If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________
CERTIFICATE OF DESTRUCTION? YES NO
TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________
Box 1 Claims Against the City (July -
September) 2014 074520 CL+5 “
Box 1 Statement of Organization-
Concerned Citizens of Carlsbad 2005 073050
(Permanent Electronic Version in
NetFile)
“
Box 1 Statement of Organization-Bahr,
John 2014 073050
(Permanent
Electronic Version in NetFile)
“
Box 1 Statement of Organization-
Carlsbad Chamber of Commerce 2008 073050
(Permanent
Electronic
Version in NetFile)
“
Box 2 Subpoenas (2008-2012) 2008-2012 074530 CL+5 “
Box 2 Claims Against the City 2006-2012 074520 CL+5 No Tab Files
C cityof
Carlsbad
□ □
CORODATA 11/05/2020
X
Maria Emery 11/06/2020
Records Destruction List20Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage1Date09/03/2020Time2:52:28 PMLogin Name Maria EmeryPHYSICAL RECORDS MANAGEMENT - City Clerk073045PFLD-15-2084 09/03/20202014 BAHR, JOHN; CANDIDATE INTENTION STATEMENTK208178City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk030040PFLD-15-1647 09/03/20202002 SWETTE, ROB|Library Board of TrusteesK206451City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk074530PFLD-15-1830 09/03/2020SUBPOENAS; 2009K207513City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk075810PFLD-17-256 09/03/2020Summary Action Agenda-2017; Public Financing AuthorityCity ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk074520PFLD-15-2076 09/03/20202014 CLAIMS AGAINST THE CITY; JULY-SEPTEMBERK208170City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk073050PFLD-15-28200 09/03/20202005 CONCERNED CITIZENS OF CARLSBAD|STATEMENT K206770City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk030040PFLD-15-1652 09/03/20202001 DOMINGUEZ, BILL; Planning CommissionK206465City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk074530PFLD-15-29418 09/03/2020SUBPOENAS|2011K207792City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk030040PFLD-15-28728 09/03/20202006 DALY, VERONICA; Historic Preservation CommissionK207024City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk030045PFLD-18-389 09/03/2020Boards and Commissions Applications-Not Appointed; 2017City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk073050PFLD-15-2081 09/03/20202014 BAHR, JOHN; STATEMENT OF ORGANIZATIONK208175City ClerkPHYSICAL RECORDS MANAGEMENT - City Attorney074530PFLD-15-30157 09/03/20202008 SUBPOENAS|A151539City AttorneyPHYSICAL RECORDS MANAGEMENT - City Clerk073050PFLD-15-1804 09/03/20202008 CARLSBAD CHAMBER OF COMMERCE POLITICAL AK207388City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk075310PFLD-17-255 09/03/2020Summary Action Agenda-2017; Municipal Water DistrictCity Clerk
Records Destruction List20Records DescriptionDate InactiveRecord NumberExternal IDDate InactivePage2Date09/03/2020Time2:52:28 PMLogin Name Maria EmeryPHYSICAL RECORDS MANAGEMENT - City Clerk030040PFLD-15-28744 09/03/20202006 DOUGLAS, FARRAH; Planning CommissionK207101City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk074520PFLD-15-2030 09/03/20202014 CLAIMS AGAINST THE CITY|JANUARY - JUNEK208081City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk073045PFLD-15-2086 09/03/20202014 KNAPP, PATRICK; CANDIDATE INTENTION STATEMEK208180City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk030040PFLD-15-1648 09/03/20202001 COMSTOCK, JIM; Parks & Recreation CommissionK206453City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk074530PFLD-15-29148 09/03/2020SUBPOENAS|2010K207633City ClerkPHYSICAL RECORDS MANAGEMENT - City Clerk075510PFLD-17-257 09/03/2020Summary Action Agenda-2017; Community Development CCity ClerkEnd of ReportCity of CarlsbadDataset ECMMaster
Account #(s)SD012455
Certificate #116795
Date Issued Friday, November 06, 2020
Service Locations 5815 EL CAMINO REAL
Date Range of Service Nov-05-2020 thru Nov-05-2020
Work Ticket(s)753380
Quantity/Item
6 -6 Boxes for Destruction (large)
10 -10 Boxes for Destruction (odd sized)
37 -50 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties¶Service Agreement(s) or Work Ticket(s).
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
E•Jcorodata SSAE16
Type II Audit Completed HIPA'A