The URL can be used to link to this page

Home My WebLink About; ; Records Destruction Authorization Form-Community Development; 2019-09-30This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. Revised: 2019 Page | 1 DATE: 7/13/2020 REQUESTING DEPARTMENT: COMMUNITY DEVELOPMENT REQUESTER: LAUREEN RYAN DESTRUCTION APPROVALS: We certify that the records listed below have been retained for the scheduled retention period, required audits have been completed, and no pending or ongoing litigation or investigation involving these records is known to exist. DEPARTMENT HEAD DATE RECORDS MANAGEMENT DATE CITY ATTORNEY DATE *If more spaces are needed, click in the last box in right hand corner of table and hit “tab”. This will create more fields in the table. To be filled out once records have been destroyed. RECORD DESTRUCTION COMPLETED BY: ___________________________ DATE: ______________ CERTIFICATE OF DESTRUCTION? YES NO TAB BARCODES DELETED BY: _____ ________________________ DATE: ______________ BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE (if applicable) 232 BOXES VIATRON BACK-FILE SCANNING OF CD DOCUMENTS (SEE ATTACHED) **ORIGINAL SCANNED DOCUMENTS UPLOADED INTO HPRM AND HARD COPIES DESTROYED PER RECORDS MANAGEMENT PROCEDURES RECORDS DESTRUCTION AUTHORIZATION FORM FILE KEEPERS X 9/30/2019 -- Mike Peterson 07/17/2020 7/17/207/14/2020 Work Order Number:PJ6702 Work Order Date:08/15/19 Freight: Client PO.: Client Contact Actual Qty. ViaTRON SYSTEMS, INC. WORK ORDER Description Estimate Qty. C L I E N T C O P Y 25 Client Name CITY OF CARLSBAD WORK ORDER CONTRACT (760) 602-2482 maria.emery@carlsbadca.gov PLANS 1635 FARADAY AVENUE CARLSBAD,CA 92008 BOXES MARIA EMERY e. SHRED 18233 HOOVER STREET, GARDENA, CA 90248 t/310.756.0630 PJ-BOX #PJ-BOX # PJ6702-01 PJ6702-14 PJ6702-02 PJ6702-15 PJ6702-03 PJ6702-16 PJ6702-04 PJ6702-17 PJ6702-05 PJ6702-18 PJ6702-06 PJ6702-19 PJ6702-07 PJ6702-20 PJ6702-08 PJ6702-21 PJ6702-09 PJ6702-22 PJ6702-10 PJ6702-23 PJ6702-11 PJ6702-24 PJ6702-12 PJ6702-25 PJ6702-13 Work Order Number:PJ6767 Work Order Date:08/15/19 Freight: Client PO.: Client Contact Actual Qty. ViaTRON SYSTEMS, INC. WORK ORDER Description Estimate Qty. C L I E N T C O P Y 35 Client Name CITY OF CARLSBAD WORK ORDER CONTRACT (760) 602-2482 maria.emery@carlsbadca.gov LDE 1635 FARADAY AVENUE CARLSBAD,CA 92008 BOXES MARIA EMERY e. SHRED 18233 HOOVER STREET, GARDENA, CA 90248 t/310.756.0630 PJ-BOX #PJ-BOX # PJ6767-01 PJ6767-19 PJ6767-02 PJ6767-20 PJ6767-03 PJ6767-21 PJ6767-04 PJ6767-22 PJ6767-05 PJ6767-23 PJ6767-06 PJ6767-24 PJ6767-07 PJ6767-25 PJ6767-08 PJ6767-26 PJ6767-09 PJ6767-27 PJ6767-10 PJ6767-28 PJ6767-11 PJ6767-29 PJ6767-12 PJ6767-30 PJ6767-13 PJ6767-31 PJ6767-14 PJ6767-32 PJ6767-15 PJ6767-33 PJ6767-16 PJ6767-34 PJ6767-17 PJ6767-35 PJ6767-18 Work Order Number:PJ6768 Work Order Date:08/15/19 Freight: Client PO.: Client Contact Actual Qty. ViaTRON SYSTEMS, INC. WORK ORDER Description Estimate Qty. C L I E N T C O P Y 99 Client Name CITY OF CARLSBAD WORK ORDER CONTRACT (760) 602-2482 maria.emery@carlsbadca.gov BUILDING PERMITS 1635 FARADAY AVENUE CARLSBAD,CA 92008 BOXES MARIA EMERY e. SHRED 18233 HOOVER STREET, GARDENA, CA 90248 t/310.756.0630 PJ-BOX #PJ-BOX # PJ6768-02 PJ6768-26 PJ6768-03 PJ6768-27 PJ6768-04 PJ6768-28 PJ6768-05 PJ6768-29 PJ6768-06 PJ6768-30 PJ6768-07 PJ6768-31 PJ6768-08 PJ6768-32 PJ6768-09 PJ6768-33 PJ6768-10 PJ6768-34 PJ6768-11 PJ6768-35 PJ6768-12 PJ6768-36 PJ6768-13 PJ6768-37 PJ6768-14 PJ6768-38 PJ6768-15 PJ6768-39 PJ6768-16 PJ6768-40 PJ6768-17 PJ6768-41 PJ6768-18 PJ6768-42 PJ6768-19 PJ6768-43 PJ6768-20 PJ6768-44 PJ6768-21 PJ6768-45 PJ6768-22 PJ6768-46 PJ6768-23 PJ6768-47 PJ6768-24 PJ6768-48 PJ6768-25 PJ6768-49 PJ-BOX #PJ-BOX # PJ6768-50 PJ6768-74 PJ6768-51 PJ6768-75 PJ6768-52 PJ6768-76 PJ6768-53 PJ6768-77 PJ6768-54 PJ6768-78 PJ6768-55 PJ6768-79 PJ6768-56 PJ6768-80 PJ6768-57 PJ6768-81 PJ6768-58 PJ6768-82 PJ6768-59 PJ6768-83 PJ6768-60 PJ6768-84 PJ6768-61 PJ6768-85 PJ6768-62 PJ6768-86 PJ6768-63 PJ6768-87 PJ6768-64 PJ6768-88 PJ6768-65 PJ6768-89 PJ6768-66 PJ6768-90 PJ6768-67 PJ6768-91 PJ6768-68 PJ6768-92 PJ6768-69 PJ6768-93 PJ6768-70 PJ6768-94 PJ6768-71 PJ6768-95 PJ6768-72 PJ6768-96 PJ6768-73 PJ6768-97 PJ-BOX #PJ-BOX # PJ6768-98 PJ6768-99 PJ6768-100 Work Order Number:PJ6770 Work Order Date:08/15/19 Freight: Client PO.: Client Contact Actual Qty. ViaTRON SYSTEMS, INC. WORK ORDER Description Estimate Qty. C L I E N T C O P Y 43 Client Name CITY OF CARLSBAD WORK ORDER CONTRACT (760) 602-2482 maria.emery@carlsbadca.gov BUILDING PLANS 1635 FARADAY AVENUE CARLSBAD,CA 92008 BOXES MARIA EMERY e. SHRED 18233 HOOVER STREET, GARDENA, CA 90248 t/310.756.0630 PJ-BOX #PJ-BOX # PJ6770-01 PJ6770-25 PJ6770-02 PJ6770-26 PJ6770-03 PJ6770-27 PJ6770-04 PJ6770-28 PJ6770-05 PJ6770-29 PJ6770-06 PJ6770-30 PJ6770-07 PJ6770-31 PJ6770-08 PJ6770-32 PJ6770-09 PJ6770-33 PJ6770-10 PJ6770-34 PJ6770-11 PJ6770-35 PJ6770-12 PJ6770-36 PJ6770-13 PJ6770-37 PJ6770-14 PJ6770-38 PJ6770-15 PJ6770-39 PJ6770-16 PJ6770-40 PJ6770-17 PJ6770-41 PJ6770-18 PJ6770-42 PJ6770-19 PJ6770-43 PJ6770-20 PJ6770-21 PJ6770-22 PJ6770-23 PJ6770-24 Work Order Number:PJ7047 Work Order Date:08/15/19 Freight: Client PO.: Client Contact Actual Qty. ViaTRON SYSTEMS, INC. WORK ORDER Description Estimate Qty. C L I E N T C O P Y 30 Client Name CITY OF CARLSBAD WORK ORDER CONTRACT (760) 602-2482 maria.emery@carlsbadca.gov CM&I 1635 FARADAY AVENUE CARLSBAD,CA 92008 BOXES MARIA EMERY e. SHRED 18233 HOOVER STREET, GARDENA, CA 90248 t/310.756.0630 PJ-BOX #PJ-BOX # PJ7047-01 PJ7047-16 PJ7047-02 PJ7047-17 PJ7047-03 PJ7047-18 PJ7047-04 PJ7047-19 PJ7047-05 PJ7047-20 PJ7047-06 PJ7047-21 PJ7047-07 PJ7047-22 PJ7047-08 PJ7047-23 PJ7047-09 PJ7047-24 PJ7047-10 PJ7047-25 PJ7047-11 PJ7047-26 PJ7047-12 PJ7047-27 PJ7047-13 PJ7047-28 PJ7047-14 PJ7047-29 PJ7047-15 PJ7047-30 CERTIFICATE OF DESTRUCTION THIS IS TO CERTIFY THAT ALL ITEMS REFERENCED BELOW HAVE BEEN DESTROYED UTILIZING A SECURED SHREDDING/DESTRUCTION PROCESS. IT IS FURTHER STATED THAT THE ITEMS HAVE NOT BEEN EXCESSIVELY HANDLED OR TAMPERED WITH BY ANYONE, AND A CONSISTENT CHAIN-OF- CUSTODY HAS BEEN MAINTAINED THROUGHOUT THE ENTIRE DESTRUCTION PROCESS. VIATRON SYSTEMS, INC CITY OF CARLSBAD 6702 Onsite/Mobile Destruction Offsite/Plant Destruction Referenced Work Order No. 01893717-25 BOXES 9/30/2019 Date Issued CERTIFICATE OF DESTRUCTION THIS IS TO CERTIFY THAT ALL ITEMS REFERENCED BELOW HAVE BEEN DESTROYED UTILIZING A SECURED SHREDDING/DESTRUCTION PROCESS. IT IS FURTHER STATED THAT THE ITEMS HAVE NOT BEEN EXCESSIVELY HANDLED OR TAMPERED WITH BY ANYONE, AND A CONSISTENT CHAIN-OF- CUSTODY HAS BEEN MAINTAINED THROUGHOUT THE ENTIRE DESTRUCTION PROCESS. VIATRON SYSTEMS, INC CITY OF CARLSBAD 6767 Onsite/Mobile Destruction Offsite/Plant Destruction Referenced Work Order No. 01893717-35 BOXES 9/30/2019 Date Issued CERTIFICATE OF DESTRUCTION THIS IS TO CERTIFY THAT ALL ITEMS REFERENCED BELOW HAVE BEEN DESTROYED UTILIZING A SECURED SHREDDING/DESTRUCTION PROCESS. IT IS FURTHER STATED THAT THE ITEMS HAVE NOT BEEN EXCESSIVELY HANDLED OR TAMPERED WITH BY ANYONE, AND A CONSISTENT CHAIN-OF- CUSTODY HAS BEEN MAINTAINED THROUGHOUT THE ENTIRE DESTRUCTION PROCESS. VIATRON SYSTEMS, INC CITY OF CARLSBAD 6768 Onsite/Mobile Destruction Offsite/Plant Destruction Referenced Work Order No. 01893717-99 BOXES 9/30/2019 Date Issued CERTIFICATE OF DESTRUCTION THIS IS TO CERTIFY THAT ALL ITEMS REFERENCED BELOW HAVE BEEN DESTROYED UTILIZING A SECURED SHREDDING/DESTRUCTION PROCESS. IT IS FURTHER STATED THAT THE ITEMS HAVE NOT BEEN EXCESSIVELY HANDLED OR TAMPERED WITH BY ANYONE, AND A CONSISTENT CHAIN-OF- CUSTODY HAS BEEN MAINTAINED THROUGHOUT THE ENTIRE DESTRUCTION PROCESS. VIATRON SYSTEMS, INC CITY OF CARLSBAD 6770 Onsite/Mobile Destruction Offsite/Plant Destruction Referenced Work Order No. 01893717-43 BOXES 9/30/2019 Date Issued CERTIFICATE OF DESTRUCTION THIS IS TO CERTIFY THAT ALL ITEMS REFERENCED BELOW HAVE BEEN DESTROYED UTILIZING A SECURED SHREDDING/DESTRUCTION PROCESS. IT IS FURTHER STATED THAT THE ITEMS HAVE NOT BEEN EXCESSIVELY HANDLED OR TAMPERED WITH BY ANYONE, AND A CONSISTENT CHAIN-OF- CUSTODY HAS BEEN MAINTAINED THROUGHOUT THE ENTIRE DESTRUCTION PROCESS. VIATRON SYSTEMS, INC CITY OF CARLSBAD 7047 Onsite/Mobile Destruction Offsite/Plant Destruction Referenced Work Order No. 01893717-30 BOXES 9/30/2019 Date Issued