HomeMy WebLinkAbout2019-12-10; City Council; Resolution 2019-249RESOLUTION NO. 2019-249
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,
AUTHORIZING EXECUTION OF THE CALIFORNIA GREEN BUSINESS NETWORK
(CAGBN) SERVICES AGREEMENT, ACCEPTANCE OF GRANT FUNDS, AND
APPROPRIATION OF GRANT FUNDS TO THE ENVIRONMENTAL MANAGEMENT
DEPARTMENT BUDGET.
WHEREAS, the Carlsbad Green Business Network (CGBN) recruits and assists businesses that desire to
engage in sustainable practices through a certification program; and
WHEREAS, by participating in the CGBN, local businesses will enhance the city's sustainability initiatives;
and
WHEREAS, the CGBN is part of the statewide CAGBN; and
WHEREAS, California Environmental Protection Agency grant funds in the amount of $30,000 are
available to members of the CAGBN upon execution of the CAGBN Services Agreement and fulfillment of its
provisions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the City Council authorizes the city manager to sign the CAGBN Services Agreement,
attached hereto as Attachment A.
3. That the City Council accepts any award of grant funds under the CAGBN Services Agreement in
the amount of $30,000, and authorizes the deputy city manager, administrative services to
appropriate the grant funds upon receipt to the Environmental Management Department
budget.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on
the 10th day of December 2019, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None. ~,
r. ~J!edtil' Gomez, De. 11!:J
-rC~ARBARA ENGLESON, City Clerk ' C;~
C letJ.t'
(SEAL)
Dec. 10, 2019 Item #5 Page 3 of 42
ATTACHMENT A
California Green Business Network
Services Agreement
This Agreement is entered into by the California Green Business Network (hereinafter ·'CAGBN" or
"Client''), having an address at 90 I Center Street, Santa Cruz, CA 95060, and the City of Carlsbad
(hereinafter ·'Consultant"), having an address at 1635 Faraday Ave, Carlsbad, CA 92008.
pece,ibtr 1q th
The period of time covered by this Agreement is from , 2019 to June 30, 2020, unless extended by
written agreement.
This Agreement is a sub-award under California Air Resources Board Contract with CAGBN, attached
as Appendix C. As such, it is subject to the terms and conditions of that contract to the extent they apply
to sub-awardees. An excerpt of some of the key requirements are attached as Appendix B. Consultant is
required to understand and comply with all applicable flow-down requirements.
Scope of Work and Compensation
Consultant is to perform the services and be entitled to compensation for such services as described in
Appendix A Scope of Work and Appendix B Reporting and Deliverables, consistent with Appendix C and
any future appendices signed by both parties. See details in Appendices A, Band C.
Relationship of the Parties
Applying his/her judgment regarding the work to be performed, Consultant is to choose the means and
methods of performing the duties described herein. In so doing, Consultant will act as an independent
contractor and not as an agent, partner, joint venturer, or employee of CAGBN. As such, Consultant is not
eligible for workers compensation or any of the benefits paid to employees of CAGBN. No taxes (including
income, payroll or social security taxes) of any jurisdiction shall be withheld or paid by CAGBN on behalf
of Consultant. Consultant understands that he/she is responsible for paying his/her income taxes and all
other taxes required by law.
Liability and Indemnification
Consultant is solely and exclusively liable to third parties for all expenses incurred by Consultant in
relation to this Agreement and for all claims of damages arising out of Consultant's actions. Consultant
agrees to hold CAGBN harmless for any claims arising from, connected to, or caused in whole or in part by
any negligent act or omission of the Consultant relating to this Agreement.
Confidentiality and Publicity
Except where necessary to comply with the California Public Records Act, to the extent confidential or
proprietary information is revealed to Consultant by the Client or obtained by Consultant on behalf of the
Client, Consultant may not use or disclose the information without written approval from the Client.
Wherever possible the California Green Business Network and the California Air Resources Board shall be
recognized in publicity efforts for their fiscal and in-kind support. The City of Carlsbad, once accepted
into the California Green Business Network shall include the CAGBN logo and a statement of membership
on the program website, window clings, and other key marketing collateral.
Intellectual Property; Work Made For Hire
In relation to the performance of this Agreement, Consultant may create certain works for CAGBN, and
program partners, all of which will be the property ofCAGBN upon creation. To the extent that such works
may be copyrighted or copyrightable under the laws of the United States. Consultant will be considered to
have created a Work Made for Hire as defined in 17 U.S.C. Section 101 and CAGBN shall have the sole
right to the copyright.
Dec. 10, 2019 Item #5 Page 4 of 42
Cancellation
This agreement may be cancelled by either party at any time. Upon cancellation by CAGBN, Consultant is
entitled to payment for all services performed prior to cancellation. If cancelled by the Contractor, the
complete funding amount will be returned.
Failure to Perform
The contract provides a payment for I 00% of the services to be rendered, or $30,000, upon completion of
all deliverables and performance goals outlined in Appendix B. Failure to perform will result in no
disbursement of grant funds.
Entire Agreement; Waiver; Modification
This agreement, including Appendices A, B, C and any subsequently added appendices, constitutes the
entire agreement between the parties and outlines in full all of the responsibilities each party has to the
other. No waiver or modification of its terms shall be valid or binding unless in writing and signed by the
parties. The failure of any party to exercise any right or option given to it by this Agreement or to insist
upon strict adherence to the terms of this Agreement shal I not constitute a waiver of any terms or
conditions of this Agreement with respect to any other or subsequent breach.
Miscellaneous
This Agreement shall be construed in accorda e "th the laws of California applicable to agreements
made in California. Section headings used her in ar inserted for convenience only and are not part of this
Agreement.
~---1~
-------
Josephine Fleming
Executive Director
California Green Business Network
831-706-7384
Signa of Authorized Program Official
(Executive officer, or equivalent)
Name: tt,1m: ~Ll~
Title: ,-rv ~
Organization: ~zj ~
Phone number: ____.__...,.L..L_----4,,~------~
Dec. 10, 2019 Item #5 Page 5 of 42
Appendix B
Reporting and Deliverables
The City of Carlsbad shall provide one progress reports December 31, 2019 and one final report due
March 31, 2020,reporting on the progress of meeting these deliverables on the following schedule:
EPA Grant Output Due Date Deliverable
1. Certify 15+ businesses in the City of 2/28/20 15 or more new Green Business
Carlsbad. certifications (up to 10 certified and up
to 5 at Participant level)
2. Log business progress and metrics Ongoing Administrator will confirm utilization
using the CAGBN Database of GreenB izTracker and provide
GreenBizTracker environmental outcomes in update
reports.
,., Create a 1-2 page update report that 12/31/19 1-2 page update report on status of .).
includes: grant implementation overall and on
a. Status update on working progress with business certification
with businesses in City of (give specific number of certifications
Carlsbad. thus far).
b. Environmental outcomes of
working with businesses.
C. Obstacles.
4. Create a 2-3 page final report that 3/31/20 2-3 page final report on success of the
includes: grant implementation.
a. Results of working with
businesses in City of
Carlsbad.
b. Environmental outcomes of
working with businesses.
C. Success story
d. Recommendations on how to
proliferate GB certifications
in all parts, and especially
DACs, of CA.
Reports shall include digital versions of marketing collateral and links to online collateral. These images and
links shall be provided electronically to the CAGBN Executive Director, Josephine Fleming at
jofleming@environmentalin.com and cc:ed to CAGBN's Funding Administrator Shawn Orgel-Olson at
sorge lo lson@environmentalin.com.
Dec. 10, 2019 Item #5 Page 7 of 42
Cost and Expense Tracking
Consultant shall utilize the attached "Expense Documentation", on the following page, to document
eligible expenses related to the scope not to exceed the contract amount stated herein ($30,000). Mileage
costs will be reimbursed at the current State and IRS approved rates.
Expense Documentation Instructions:
New Green Business Programs chosen by CAGBN will receive funding for
1) in establishing anew program,
2) creating partnerships with community-based organizations that will perform outreach to
disadvantaged community businesses so that these businesses can become green certified, or
3) supporting businesses in these communities to become certified Green Businesses.
As the selected program, Consultant will receive up to $30,000 for expenses related to this scope.
Expenses that are eligible may include but are not limited to:
• Staff and/or consultant time to assist and track businesses through the program.
• Marketing efforts to attract and promote certified green businesses.
• Business rebates for purchases required to meet green business standards.
• Material expenses for events such as Green Business Academies and/or recruitment events.
• Staff time from a community-based organization, such as a chamber of commerce, business
incubator or small business assistance program to assist in business recruitment, language
assistance and technical assistance.
Consultant is also committing to $30,000, or more, in in-kind match expense for the scope noted above.
Please list the items or services that were a cost or expense on the form provided, and include receipts.
Email the completed form and receipts along with the required reports to
sorgelolson@environmentalin.com and jofleming@environmentalin.com or mail them to Accounting,
CAGBN, 901 Center Street, Santa Cruz, CA 95060.
Consultant must ensure that the funding is used only for eligible expenses in the not-to-exceed amount
of $30,000. This will take place after the match documentation is received. Beginning October 1, 2019
and through June 1, 2020. Consultant shall submit forms for expenses and anything above the $20,000
will be tracked as match contribution.
This Expense Documentation will be provided in the Progress Report ( due December 31, 2019) and the
Final Report (due February 28, 2020).
Dec. 10, 2019 Item #5 Page 8 of 42
(DATE)
Name:
Expense Documentation
California Green Business Programs
Green Business Program:
Address:
Telephone Number:
Email:
Submit during reporting periods to:
sorgelolson@environmentalin.com and jofleming@environmentalin.com
California Green Business Network
901 Center Street
Santa Cruz, CA 95060
(831) 706-7384
Date Description Hourly
Rate/Cost
-
Total Expenses :
Quantity Total
Dec. 10, 2019 Item #5 Page 9 of 42
Program Match Documentation
Consultant shall match the $30,000 funding disbursement from this contract with additional funding
from their municipality, partnering agencies or other sources. Consultant shall document the matched
funding in the form below.
M t h d F d" F a c e un mg orm
Agency Providing Funding Program Material
Task Funding Used .For Costs (Design and Funding Amount Production)
*Report must include proper documentation of these costs (i.e ., invoice from receiving
organization or business, copy of the check, justification of cost share, etc.)
NOTE: This sheet should follow the progress report.
Dec. 10, 2019 Item #5 Page 10 of 42
Appendix C
A copy of the contract between the California Green Business Network and the California Air
Resources Board is attached herein as Appendix C.
Consultant is required to ensure that all sub-awardee requirements are met in delivery and
completion of this contract.
Dec. 10, 2019 Item #5 Page 11 of 42
A. BACKGROUND
EXHIBIT A
SCOPE OF WORK
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 1 of 14
The mission of the California Green Business Network (CAGBN) is to lead the State and nation in
developing a healthy green economy with small and medium-sized business partners (SMBs).
Led by a coalition of State, local and non-governmental organizations (NGOs), CAGBN achieves
its mission by providing technical assistance in best environmental management practices for
businesses and recognizing and promoting SMBs that meet the environmental and human health
standards set by the CAGBN. The CAGBN brand is recognizable Statewide; and understood,
respected, and trusted by consumers and businesses.
The CAGBN is a non-profit organization that oversees thirty-four (34) programs operated by
Chambers of Commerce, cities, and counties throughout California. These programs provide
support and assistance to help certify SMBs that voluntarily adopt environmentally preferable
business practices. These practices include increased energy efficiency, reduced greenhouse
gas emissions, water conservation and waste reduction.
In order to reach SMBs in communities that bear a disproportionate share of environmental
challenges, at least 25% of the funding proposed will be used in disadvantaged communities
(DAC).
The Green Business Program (GBP) delivers assistance for sustainable busine·ss practices,
strengthens the green marketplace, and tracks measurable outcomes using State and federally
· endorsed calculators. The program has worked closely with the California Air Resources Board
(CARB) on metrics and has partnered on federal grant opportunities to successfully launch
programs in DACs.
If successful in certifying 40,000 businesses, eventually the State could expect to see over 10
million metric tons in greenhouse gas emission reduction, 1.6 billion gallons of water conserved,
and $390 million in estimated utility savings for businesses. This funding will allow the program to
continue to grow and work towards achieving these long-term goals.
Since its inception in the San Francisco Bay Area, the CAGBN has grown into a network of 34
programs serving 50% of the population of California. The network model was adopted and
formalized as the California Green Business Network in 2011 Assembly Bill (AB) 913 (Feuer).
Following this formalization, the CAGBN developed a strategic vision to serve 40,000 California
SMBs by 2040 and CAGBN became a 501.c.3 not for profit organization. In 2017, Assembly
Member Al Muratsuchi collected signatures for a legislative budget funding request. This request
was approved legislatively and provided a $1 million annual funding allocation for the purposes of
continuing the California Green Business Program, established within the California
Environmental Protection Agency's budget.
B. SCOPE OF WORK
This Scope of Work includes tasks that reflect an investment in what works for GBPs up to this
point. The purpose of this work is to:
1. Accelerate the success of the program and the environmental outcomes.
2. Level the playing field for regions that have historically been left out of environmental initiatives
that also suffer levels of poverty and pollution that are detrimental to their business economy.
3. Tell the story of green business through marketing and branding to spark the GBP and ensure
the program flourishes.
Dec. 10, 2019 Item #5 Page 14 of 42
EXHIBIT A
SCOPE OF WORK
Task 1: Existing Prog rams Local GBP Funding Accelerator
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 2 of 14
Each of the existing thirty-four (34) local green business programs will receive $10,000 to
accelerate the rate at which they are able to serve businesses through onsite technical
assistance and by linking business owners/managers to available rebates and resources. Each
existing program shall certify at least ten (10) new businesses. Larger municipalities shall certify
at least thirty (30) businesses and some will be able to reach up to fifty (50) certified businesses.
Over 500 newly certified businesses are expected in a year. GBP staff are local, so they both
know their business sector needs and can provide in-person assistance. GBP's also customize
their programs to meet the needs and interests of their clients and introduce sustainability best
practices through approaches that resonate in the communities they serve. Teaming locally
based, expert program auditors with each business has proven successful in achieving
environmental performance gains in the SMB setting. Pairing this one-on-one assistance with
rebates and promotion of certified businesses allows SMBs to overcome the financial and staff
resource barriers to improving organizational sustainability.
Existing programs can either enter a contract with CAGBN to accept the funding and provide
progress reports or they can choose to enlist CAGBN to help with local marketing and/or program
support, in which case CAGBN would provide those services directly.
In additional to providing each of the existing programs with $10,000 to accelerate their
programs, at least nine (9) programs will be selected competitively for an additional $10,000
based on the following key attr_ibutes, in order of importance:
• The CalEnviroScreen status of the community as an indication of need
(disadvantaged criteria)
• Expected environmental outcomes: # of businesses certified and greenhouse
gas reductions
• Successful partnership with a known, local Community-based organization that
is trusted and shares the culture/language of the community.
• Previous success as a Green ~usiness Program
Prioritizing funding for disadvantaged communities in existing programs will help CAGBN meet
the 25% DAC funding goal.
The program also links the resources of State level agencies with SMBs, which are too dispersed
and numerous for State agencies to reach. The local GBP puts "boots on the ground", connecting
the dots between State sustainability goals and the eco-efficiencies and pollution prevention
practices that work for local businesses.
The Operational Process of Becoming Green:
The California Green Business Program recognizes businesses that comply with all
environmental regulations and take additional steps to conserve natural resources and prevent
pollution. To become a certified Green Business:
1. Businesses enroll at www.greenbusinessca.org or .eco.
2. Each business completes an online checklist of required and voluntary measures and
implement necessary measures to prevent pollution and to conserve resources.
Dec. 10, 2019 Item #5 Page 15 of 42
EXHIBIT A
SCOPE OF WORK
CalEPA / CAGBN
Agreement No. 18EPA020
Page 3 of 14
Audits and technical assistance to businesses are provided by local energy, water, waste
utility staff, and/or green business staff who verify that candidates meet Program standards
and link businesses to resources and rebates to achieve higher environmental
performance.
3. Local Green Business Coordinators contact the appropriate environmental regulatory
agencies to assure candidates' environmental regulatory compliance.
4. Coordinators collect sign offs from all audit and inspection partners to verify the
implementation of selected measures.
5. After successful completion of the onsite audits, the business is officially recognized as a
Green Business, receives rights to use the Green Bu siness logo and other program
materials for self-promotion, is promoted to the public via listing in the online, searchable
statewide directory, and may receive other free promotions through their local program.
The participation of program experts for all audits is essential to the credibility and success of the
GBP. A range of partners, including those from compliance, waste reduction, pollution
prevention, energy efficiency and water conservation programs, have contributed rebates,
funding and in~kind services to the GBP. Partners have included energy and water utilities,
special districts, community colleges, nonprofit organizations, green job training programs, as
well as local, regional, State and federal agencies.
The following is a list of eligibie expenses:
a. Staff and/or consultant time to assist and track businesses through the program.
b. Marketing efforts to attract and promote certified green businesses.
c. Business rebates for purchases required to meet green business standards.
d. Material expenses for events such as Green Business Academies and/or recruitment
events.
e. Recruitment and technical assistance partnerships with Community-based Organizations
Green Business Products:
CAGBN provides the following products for its funding partners:
1. A community embedded network of Green Business advocates educating business owners
and their employees on the benefits and implementation of new green practices into their
operations.
2. A network of Green Businesses as early adopters of new best management practices,
upcoming environmental policies, and greener process materials.
3. Measurable improvement in environmental outcomes on a local, regional or Statewide
scale.
Dec. 10, 2019 Item #5 Page 16 of 42
EXHIBIT A
SCOPE OF WORK
CalEPA / CAGBN
Agreement No. 18EPA020
Page 5 of 14
Task 1 Deliverables: CAGBN shall develop and execute agreements with each of the existing
thirty-four (34) local green business programs and at least 9 of those programs that have DACs
will receive additional funding. CAGBN shall provide the executed agreements to CalEPA as
documentation of CAGBN's agreement with each program. If any of the programs do not wish to
accept the funding, more DAC communities will be selected for additional funding.
Task 2: Business Rebates
In pilot programs where business rebates were offered to applicant Green Businesses, the
success rate of follow-through to certification jumped from approximately 40% to 90%.
Additionally, businesses that originally enrolled at the Participant level only were able complete
the full Certification level with the help of a rebate. CAGBN will offer 150 businesses a $500
rebate for costs incurred in the process of meeting Green Business Program standards. The
rebates would be offered on a first come, first served basis and would be meant to supplement
existing rebates from local utilities and agencies, not replace them. Examples of eligible rebates
are as follows:
• Staff time to complete the certification checklist
• Extra cost of post-consumer recycled content products
• Extra cost of environmentally preferable products, such as janitorial products, no to low
volatile organic compound (VOC) products
• Costs over existing local rebates for water and energy conserving fixtures such as LED
lights, programmable thermostats, LED exit signs, low-flow toilets, shower heads and
faucet aerators
• Equipment that assists with greener technologies and chemistries, such as aqueous
parts washers or digital processing equipment to replace chemical processing.
Task 2: Deliverables: Contractor will provide CalEPA with receipts and timesheets as well as
proof of payment of rebate to the businesses.
Task 3: New Program Start-up
Contractor will start up five (5) new Green Business Programs in regions where they don't
currently exist (or are note comprehensive} with a focus on disadvantaged communities. Each
new program will be given $30,000 to get started with the following eligible expenses: ·
1. Staff and/or consultant time to assist and track businesses through the program.
2. Marketing efforts to attract and promote certified green businesses.
3. Business rebates for purchases required to meet green business standards.
4. Material expenses for events such as Green Business Academies and/or recruitment events.
5. Staff time from a community-based organization, such as a chamber of commerce, business
incubator or small business assistance program to assist in business recruitment, language
assistance and technical assistance.
Community-based organizations have proven to be valuable tool to be able to effectively work
with businesses in disadvantaged communities. The new communities will choose the most
effective use of their funding distribution among the eligible expenses. CAGBN will guide these
new programs toward success, providing mentorship and assisting with training and stakeholder
Dec. 10, 2019 Item #5 Page 18 of 42
EXHIBIT A
SCOPE OF WORK
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 6 of 14
building to ensure success. So far, the regions that have expressed interest in starting new
programs are:
• Stanislaus County
• Tulare County
• Humboldt County
• Kern County
• Sacramento County
• Santa Ana
• Irvine
• Lancaster
CAGBN has received interest from businesses in regions that do not currently have programs.
Based on that interest, CAGBN will also recruit possible new programs in the following regions:
• Los Angeles County
-• San Bernardino County
• Placer County
Task 3 Deliverables: CAGBN shall develop and execute agreements with each of the five (5)
new local green business programs. CAGBN shall provide the executed agreements to CalEPA
as documentation of CAGBN's agreement with each program.
Task 4: Marketing and Branding
Marketing and branding the California Green Business Program has two goals:
1. Recruit new businesses to enroll in the program.
2. Drive consumers to existing certified green businesses to increase the value of participation for
businesses.
CAGBN has only just recently embarked on this with a new logo/brand and web platform. These
were key items needed. before CAGBN could launch a campaign to help us "Te// the Story". The
first year of marketing with the new statewide logo/brand and web platform increased enrollment
in the program by over 225% and helped us exceed our goals. Continuing a marketing campaign
will help drive consumers to businesses so that the Green Business brand has value. This will
result in more reward for the businesses and more businesses enrolling in the program. When
surveyed, most businesses wanted additional marketing to educate consumers about what it
means to be a certified Green Business. The Contractor shall accomplish the following:
a. Network Branding: maintain, share and distribute CAGBN branded materials to local
programs and businesses. This includes a style guide, customized logos, example social
· media posts and business self-advertisements via an existing Promotional Toolkit.
b. Maintenance of a phone application for consumers to find green businesses and patronize
them. Make improvements to an existing Green Business Directory Listing to have it be
more web searchable and include more consumer recommendations such as yelp and
google.
c. Continue to increase and more effectively promote CAGBN on social media on Linkedln,
Facebook, and lnstagram. Currently, it is not effectively managed.
Dec. 10, 2019 Item #5 Page 19 of 42
EXHIBIT A
SCOPE OF WORK
d. www.greenbusinessca.org website maintenance and updates.
CalEPA / CAGBN
Agreement No. 18EPA020
Page 7 of 14
e. Directing web traffic to our website through the use of search engine optimization with
leveraged funding from a Google AdWords grant.
f. Member outreach and communication: e-newsletter, prompts for businesses that are
stalling in the process, new and helpful resources.
g. Continue to implement marketing via key business outlets/business groups.
h. Oversee Marketing Committee.
i. CAGBN to continue to offer additional marketing benefits to the "Innovator Tier". Previously
only consisted of one certification. CAGBN created the new "Innovator" tier with additional
environmental outcomes, such as social equity, zero net energy and zero waste. This tier
will need to offer additional marketing benefits to businesses that go above and beyond the
green business standards.
Task 4 Deliverables: CAGBN shall provide CalEPA with a quarterly report detailing progress
made on Task 4 goals with marketing statistics as detailed under Task 7, Reporting progress.
Task 5: Performance Standards
CAGBN will enlist a Climate Corp Fellow or other to assist with performance standards.
CAGBN currently offers sector specific standards for certification to over twenty (20) different
sectors. Many of those checklists were initially developed decades ago and need constant
updating to stay abreast of best environmental management practices. CAGBN is moving toward
essential criteria used statewide; while allowing additional region-specific measures. Currently,
the Office/Retail, Lodging, Restaurant, Municipal Operations, Breweries, Food Manufacturers,
Auto Repair, Garment Cleaning, Carwash and Medical Facility checklist statewide standards
have been updated and defined. Each sector needs an essential criteria checklist so that a Green
Business in San Francisco (for example) is the same as a Green Business in Los Angeles. The
Contractor shall accomplish the following: Update and Develop Statewide essential criteria for the
next top ten existing sectors ( at least ten ( 10) base checklists). ·
Task 5 Deliverables: CAGBN shall provide CalEPA with completed essential criteria checklists
approved by Cal EPA Project Manager for each statewide sector.
Task 6: GreenBizTRACKER Database Optimize and Maintain
The CAGBN has developed a sophisticated web-based database to provide an online application
for businesses, allow coordinators to track businesses through the certification process and give
the public a searchable business directory. This tool can be used on any browser or on any
handheld device, and is utilized by private industry, government, and the public at large. The
development of the database was funded by the State of California Department of Toxic
Substance Control and several local Green Business Programs. It has been continually refined
since first launch in 2009. Over the past eight years, over $800,000 has been spent on the
system. Annual maintenance is estimated to cost at least $95,000 to keep the system up to date
and meet the level of customization and training needed for each region. Additional
customizations are necessary to accommodate a rapidly progressing industry of sustainability. As
CAGBN and partners discover more community-based social marketing tactics that translate into
action at businesses, these developments. are added to the GreenBizTracker system.
Dec. 10, 2019 Item #5 Page 20 of 42
EXHIBIT A
SCOPE OF WORK
CalEPA / CAGBN
Agreement No. 18EPA020
Page 12 of 14
3. Enhance Directory Listings to make them more searchable by web search engines and allow
map based searches. Add extra fields for social media and yelp pages for businesses.
4. Enhance reporting to more readily track enrollment and certification changes over time.
5. Create a template for a local program website that can bereplicated and used as an extension of
greenbusinessca.org. For instance, for the San Francisco Green Business Program, their
webpage could be found at greenbusinessca.org/sanfrancisco and their businesses would be
highlighted.
6. Build a system to track and vote on system enhancement requests and/or bug/trouble shooting
from logged in users.
7. Fix user interface problems relative to all fields keying off of the zip code entry. Some areas of
California are not served and if so, those businesses and zip codes need to be captured so that
we can focus on starting a program in those regions. Also, there is a need for City entry to key
entry fields as well to avoid the user getting stuck in this area of enrollment.
8. Add an analytical report that would track the relevancy of measures so that elective measures
that are never selected by businesses can be removed from checklists.
9. Enhance with more resources for businesses to be self-serve.
10. Technical support for users.
Task 6 Deliverables: CAGBN shall provide the CalEPA Project Manager with substantiated proof
that the GreenBizTRACKER database software and website improvements ahd functionality have
been performed. An updated report will be provided to the CalEPA Project Manager for comparison
to the original baseline report as verification and inclusion in the Final Report. Screen shots of the
enhancements will be provided as well as reports from the software update tracking system (JIRA)
to show completed tasks.
Task 7: Reporting
Contractor shall provide quarterly reports to the Cal EPA. A draft final report will be provided at least
forty five (45) days prior to contract end date to the CalEPA Project Manager. The CalEPA Project
Manager will review and provide feedback on draft Final report at least thirty (30) days prior to
contract end date. CAGBN will provide the Final Report incorporating CalEPA comments and
recommendations two (2) weeks prior to contract end date. The Final Report will be in the format
provided in Exhibit F -Final Report Format. In the event that all goals are met prior to contract end
date CAGBN will provide a final report in accordance with the above timeline with CalEPA Project
Manager coordination and approval.
Task 7 Deliverables: Quarterly reports will be provided to the CalEPA detailing measurable
outcomes toward the goals. Reports will be due June 15th, September 15th, 2019 and January 15th,
and April 15th, 2020 in accordance with Exhibit -E Quarterly Report Format.
Dec. 10, 2019 Item #5 Page 25 of 42
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
A. INVOICING AND PAYMENT
CalEPA / CAGBN
Agreement No. 18EPA020
Page 1 of 1
1. For services satisfactorily rendered, upon receipt and approval of an invoice(s), for each
completed task, the State agrees to compensate the Contractor for costs specified in Exhibit
B, Attachment 1 -Contractor's Cost Sheet.
2. To be approved the invoice must include a quarterly invoice report of the work performed up
until that point, with the same level of detail described in the Exhibit B, Attachment 1 -
Contractor Cost Sheet, for each task. Further, the invoice must be easily comparable by
Cal EPA staff to the Budget contained herein. Payment will be made upon approval of the
quarterly reports.
3. Contractor shall submit one (1) original and one (1) copy of each invoice. Invoices must
include the Agreement Number and must be submitted not more frequently than quarterly in
arrears to:
California Environmental Protection Agency
c/o California Air Resources Board
Accounting Section .
B. PROGRESS PAYMENTS
P.O. Box 1436
Sacramento, California 95812
Progress payments are permitted for work performed under this contract. Ten percent ( 10%) shall
be withheld after ninety percent (90%) of the agreement has been compensated. Final 10% shall
· be reimbursed upon all work completed. Pending completion of the contract, and receipt and
acceptance by the State Project Representative of any final reports required under the contract.
A final invoice must be submitted for the final ten percent (10%).
C. BUDGET CONTINGENCY CLAUSE
1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years
covered under this Agreement does not appropriate sufficient funds for the program, this
Agreement shall be of no further force and effect. In this event, the State shall have no liability
to pay any funds whatsoever to Contractor or to furnish any other considerations under this
Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this
program, the State shall have the option to either cancel this Agreement with no liability
occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced
amount.
C. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code
Chapter 4.5, commencing with Section 927.
D. TRAVEL AND PER DIEM
There shall be no reimbursement for travel or per diem.
Dec. 10, 2019 Item #5 Page 28 of 42
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
A. Excise Tax
CalEPA / CAGBN
Agreement No. 1 BEPA020
Page 1 of 4
The State of California is exempt from federal excise taxes, and no payment will be made for any
taxes levied on employees' wages. The State will pay for any applicable State of California, local
sales, or use taxes on the services rendered or equipment or parts supplied pursuant to this
Agreement. California may pay any applicable sales and use tax imposed by another state.
B. Settlement of Disputes
1. In the event of a dispute, Contractor shall file a "Notice of Dispute" with CalEPA within ten (10)
days of discovery of the problem. Within ten (10) days, CalEPA shall meet with the Contractor
and Project Manager for purposes of resolving the dispute.
2. Any dispute concerning a question of fact arising under the terms of this Agreement which is not
disposed of within a reasonable period of time by Contractor and State employees normally
responsible for the administration of this Agreement shall be brought to the attention of the
Executive Officer or designated representative of each organization for resolution. The decision
of the State Executive Officer or designated representative shall be final.
3. In the event of a dispute, the language contained within this Agreement shall prevail over any
other language.
4. The existence of a dispute not fully resolved shall not delay Contractor to co·ntinue with the
responsibilities under this Agreement which is not affected by the dispute.
C. Potential Subcontractors
Nothing contained in this Agreement or otherwise, shall create any contractual relation between the
State and any subcontractors, and no subcontract shall relieve the Contractor of his responsibilities
and obligations hereunder. The Contractor agrees to be responsible to the State for the acts and
omissions of its subcontractors and of persons either directly or indirectly employed by any of them
as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor's
obligation to pay its subcontractors is an independent obligation from the State's obligation to make
payments to the Contractor. As a result, the State shall have no obligation to pay or to enforce the
payment of any moneys to any subcontractor.
D. Stop Work Order
State reserves the right to issue an order to stop work in the event that a dispute should arise, or in
the event that State gives Contractor a notice that the Agreement will be terminated. The stop work
order will be in effect until the dispute has been resolved or the Agreement has been terminated.
E. Termination
1. In addition to the rights under Exhibit C of the Standard Agreement, State reserves the right to
terminate this Agreement at its sole discretion at any time upon thirty (30) days prior written
notice to Contractor.
2. In the case of early termination, Contractor shall submit one (1) original and one (1) copy of the
invoice covering services to termination date, following the invoice requirements of this
Agreement. A copy and description of any data collecfed up to termination date shall also be
provided to State.
Dec. 10, 2019 Item #5 Page 30 of 42
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
..
CalEPA / CAGBN
Agreement No. 18EPA020
Page 2 of 4
3. Upon receipt of the invoice, progress report, and data, a final payment will be made to
Contractor. This payment shall be for all State-approved costs that in the opinion of State are
justified, and shall include labor, and materials purchased or utilized (including all non-
cancellable commitments) to termination date, and pro rata indirect costs as specified in the
proposal budget.
F. Amendments
1. No amendment or variation of the terms of this Agreement shall be valid unless made in
writing, signed by the parties, and approved as required. No oral understanding or agreement
not incorporated in this Agreement is binding on any of the parties.
2. CalEPA reserves the right to amend this Agreement through a formal written amendment,
signed by the parties, for additional time and/or funding.
G. Insurance Requirements
1. Commercial General Liability
Contractor must furnish to the State a certificate of insurance to remain in effect at all times
during the term of this Agreement. Contractor shall maintain general liability on an occurrence
form with limits not less than $1,000,000 per occurrence for bodily injury and property damage
liability combined with a $2,000,000 annual policy aggregate. The policy must include coverage
for liabilities arising out of premises operations, independent contractors, products, completed
operations, personal & advertising injury, and liability assumed under an insured contract. This
insurance shall apply separately to each insured against whom claim is made or suit is brought
subject to the Contractor's limit of liability. The policy must include:
California Environmental Protection Agency/Air Resources Board, State of California, its
officers, agents, and employees are included as additional insured, but only with respect
to work performed under this Agreement.
This endorsement must be s:upplied under a form acceptable to the Office of Risk and Insurance
Management. ·
In the case of Contractor's utilization of subcontractors to complete the contracted scope of work,
Contractors shall include all subcontractors as insured under Contractor's insurance or supply
evidence of insurance to the State equal to policies, coverage and limits required of Contractor.
2. Automobile Liability
Contractor must furnish to the State a certificate of insurance to remain in effect at all times
during the term of this Agreement. Contractor shall maintain motor vehicle liability with limits not
less than $1,000,000 combined single limit per accident. Such insurance shall cover liability
arising out of a motor vehicle including owned, hired and non-owned motor vehicles. The policy
must include:
California Environmental Protection Agency/Air Resources Board, State of California, its
officers, agents, and employees are included as additional insured, but only with respect
to work performed under this Agreement.
Dec. 10, 2019 Item #5 Page 31 of 42
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
3. Workers' Compensation and Employers' Liability
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 3 of 4
Contractor must furnish to the State a certificate of insurance to remain in effect at all times
during the term of this Agreement. Contractor shall maintain statutory workers' compensation
and employers' liability for all its employees who will be engaged in the performance of the
Agreement. Employers' liability limits of $1,000,000 are required. The policy must include:
When work is performed on State owned or controlled property the Workers'
Compensation policy shall contain a waiver of subrogation in favor of the State. The
waiver of subrogation endorsement shall be provided.
4. General Provisions Applying to all Policies
a. Coverage Term: Coverage needs to be in force for the complete term of the Agreement. If
insurance expires during the term of the Agreement, a new certificate must be received by
the State at least ten (10) days prior to the expiration of this insurance. Any new insurance
must still comply with the original terms of the Agreement.
b. Policy Cancellation or Termination and Notice of Non-Renewal: Contractor shall provide to
the State within five (5) business days following receipt by Contractor a copy of any
cancellation or non-renewal of insurance required by this Agreement. In the event Contractor
fails to keep in effect at all times the specified insurance coverage, the State may, in addition
to any other remedies it may have, terminate this Agreement upon the occurrence of such
event, subject to the pr~visions of this Agreement.
c. Deductible: Contractor is responsible for any deductible or self-insured retention contained
within their insurance program.
d. Primary Clause: Any required insurance contained in the Agreement shall be primary, and
not excess or contributory to any other insurance carried by the State.
e. Insurance Carrier Required Rating: All insurance companies must carry a rating acceptable
to the Office of Risk and Insurance Management. If the Contractor is self-insured for a
portion or all of its insurance, review of financial information including a letter of credit may be
required.
f. Endorsements: Any required endorsement must be physically attached to all requested
certificates of insurance and not substituted by referring to such coverage on the certificate of
insurance.
g. Inadequate Insurance: Inadequate or lack of insurance does not negate the Contractor's
. obligations under the Agreement.
Dec. 10, 2019 Item #5 Page 32 of 42
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
H. Force Majeure
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 4 of 4
Except for defaults of subcontractors, neither party shall be responsible for delays or failures in
performance resulting from acts beyond the control of the offending party. Such acts shall include
but shall not be limited to acts of God, fire, flood, earthquake, other natural disaster, nuclear
accident, strike, lockout, riot, freight embargo, public regulated utility, or governmental statutes or
regulations superimposed after the fact. If a delay or failure in performance by the Contractor arises
out of a default of its subcontractor, and if such default of its subcontractor, arises out of causes
beyond the control of both the Contractor and subcontractor, and without the fault or negligence of
either of them, the Contractor shall not be liable for damages of such delay or failure, unless the
supplies or services to be furnished by the subcontractor were obtainable from other sources in
sufficient time to permit the Contractor to meet the required performance schedule.
I. Registration With State and Local Jurisdictions
All business entities doing business within the State must be registered with the appropriate State
and local jurisdictions and maintain applicable licenses as required by law. All businesses who do
not possess active licenses required to perform the contract services in the scope of work, or who
are not registered with the appropriate jurisdictions as required by law during the Agreement term
may have their Agreement terminated at the discretion of Cal EPA.
I
J. Tax Delinquencies
Public Contract Code Section 10295.4 provides that a State agency shall not enter into any
contract for goods or services with a contractor whose name appears on either list of the 500
largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code.
FTB and BOE will post and periodically update lists of the 500 largest tax delinquencies on their
websites as required by law. If C~IEPA determines that the Contractor or any of its subcontractors
are on either the FTB or BOE list at any time before or during the contract term, this will be
~rounds for termination of the contract.
Dec. 10, 2019 Item #5 Page 33 of 42
Project Title:
Contractor: ·
Contract Number:
Date Submitted:
EXHIBIT E
QUARTERLY REPORT FORMAT
Progress Made During Latest Current Reporting Period:
Scheduled Activities By Task:
Issues Or Problems Encountered:
Cal EPA/ CAGBN
Agreement No. 18EPAD20
Page 1 of 3
Dec. 10, 2019 Item #5 Page 34 of 42
EXHIBIT E
QUARTERLY REPORT FORMAT
Environmental Statistics Quantity
l '/•.{:.:>\/:',;t: /t \\ ;\( .. · -.< .. f.<.-,fCi. >-•'; ,\:'):>:: :,',
GHG Emissions Saved
Solid Waste Diverted from Landfill
Enerav Saved
Water Saved
Hazardous Waste Reduced
Mercury Reduced
Fuel Saved
Grease Recycled
Air Pollution: voe Reduced
Hazardous Waste Reduced
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 3 of 3
Metric
:,';,<J,t:: ·< .: .. . .
Tons
Pounds
kWh
Gallons
Gallons
Milligrams
Gallons
Gallons
Pounds
Pounds
Dec. 10, 2019 Item #5 Page 36 of 42
EXHIBIT F
FINAL REPORT FORMAT
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 1 of 5
The Report is a record of the project and its results, and is used in several ways. Therefore, the
Report must be well organized and contain certain specific information. The CalEPA reviews all draft
Final Reports, paying special attention to the Abstract and Executive Summary. If the Cal EPA finds
that the Report dqes not fulfill the requirements stated in this Appendix, the document will not be
approved for release, and final payment for the work completed may be withheld. This Appendix
outlines the requirements that must be met when producing the Report. A draft report will be compiled
and CalEPA will have two weeks to provide feedback, then CAGBN will have a further two weeks to
edit, for a month total.
Note: In partial fulfillment of the Final Report requirements, the Contractor shall submit a copy of the
Report on a CD in PDF format and in a word-processing format, preferably in Word -Version 6.0 or
later. This is in addition to the submission of any paper copies required. The diskette shall be clearly
labeled with the Agreement title, CalEPA Agreement number, the words "Final Report," and the date
the report was submitted.
Legibility. Each page of the approved Final Report must be legible and camera-ready.
Binding. The draft Report, including its appendices, must be either spiral bound or stapled, depending
on size. The revised Report and its appendices should be spiral bound, except for two (2) unbound,
camera-ready originals.
Cover. Do not supply a cover for the Report. CalEPA will provide its standard cover.
One-sided vs. two-sided. To conserve paper, both the draft Report and the revised Report, except for
the unbound camera-ready copies, should be printed on both sides of the page. The unbound
camera-ready copies must be printed on only one (1) side of the page.
Title. The title of the Report should exactly duplicate the title of the Agreement unless a change is
approved in writing by the contract manager.
Spacing. In order to conserve paper, copying costs, and postage, please use single or one (1 )-line
spacing.
Page size. All pages should be of standard size (8 ½" x 11 ") to allow for photo-reproduction.
Large tables or figures. Foldout or photo-reduced tables or figures are not acceptable because they
cannot be readily reproduced. Large tables and figures should be presented on consecutive 8 ½" x
11" pages, each page containing one portion of the larger chart.
Color. Color presentations are not acceptable; printing shall be black on white only.
Corporate identification. Do not include corporate identification on any page of the Final Report,
except the title page.
Unit notation. Measurements in the Reports should be expressed in metric units. However, for the
convenience of engineers and other scientists accustomed to using the British system, values may be
given in British units as well in parentheses after the value in metric units. The expression of
measurements in both systems is especially encouraged for engineering reports.
Dec. 10, 2019 Item #5 Page 38 of 42
EXHIBIT F
·FINAL REPORT FORMAT
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 2 of5
Section order. The Report should contain the following sections, in the order listed below: ·
Title page
Disclaimer
Acknowledgment
Table of Contents
List of Figures
List of Tables
Abstract
Executive Summary
Body of Report
References
List of inventions reported and copyrighted materials produced
Glossary of Terms, Abbreviations, and Symbols
Appendices
Page numbering. Beginning with the body of the Report, pages shall be numbered consecutively
beginning with "1," including all appendices and attachments. Pages preceding the body of the .
Report shall be numbered consecutively, in ascending order, with small Roman numerals.
Title page. The title page should include, at a minimum, the Agreement number, Agreement title,
name of the principal investigator, contractor organization, date, and this statement: "Prepared for the
California Air Resources Board and the California Environmental Protection Agency." ·
Disclaimer. A page dedicated to this statement must follow the Title Page:
The statements and conclusions in this Report are those of the contractor and not necessarily those
of the California Air Resources Board. The mention of commercial products, their source, or their use
in connection with material reported herein is not to be construed as actual or implied endorsement of
such products.
Acknowledgment. Only this section should contain acknowledgments of key personnel and
organizations who were associated with the project. The last paragraph of the acknowledgments
must read as follows:
This Report was submitted in fulfillment of Cal EPA 17EPA014 by California Green Business Network
under the sponsorship of the California Environmental Protection Agency. Work was completed as of
December 31, 2019.
Table of Contents. This should list all the sections, chapters, and appendices, together with their
page numbers. Check for completeness and correct reference to pages in the Report.
List of figures. This list is optional if there are fewer than five (5) illustrations.
List of Tables. This list is optional if there are fewer than five {5) tables.
Abstract. The abstract should tell the reader, in nontechnical terms, the purpose and scope of the
work undertaken, describe the work performed, and present the results obtained and conclusions.
The purpose of the abstract is to provide the reader with useful information and a means of
determining whether the complete document should be obtained for study. The length of the abstract
should be no more than about 200 words. Only those concepts that are addressed in the executive
summary should be included in the abstract.
Dec. 10, 2019 Item #5 Page 39 of 42
EXHIBIT F
FINAL REPORT FORMAT
Example of an abstract:
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 3 of 5
A recently developed ground-based lnstrument, employing light detecting and ranging (lidar)
technology, was evaluated and found to accurately measure ozone concentrations at altitudes of up to
3,000 meters. The novel approach used in this study provides true vertical distributions of ozone
concentrations aloft and better temporal coverage of these distributions than other, more common
methods, such as those using aircraft and ozonesonde {balloon) techniques. The ozone and aerosol
measurements from this study, in conjunction with temperature and wind measurements, will provide
a better characterization of atmospheric conditions aloft and the processes involved in the formation
of unhealthful ozone concentrations than can be achieved with traditional ground-based monitors.
Executive Summary. The function of the executive summary is to inform the reader about the
important aspects of the work that was done, permitting the reader to understand the research without
reading the entire Report. It should state the objectives of the research and briefly describe the
experimental methodology(ies) used, results, conclusions, and recommendations for further study. All
of the concepts brought out in the abstract should be expanded upon in the Executive Summary.
Conversely, the Executive Summary should not contain concepts that are not expanded upon in the
body of the Report.
The Executive Summary will be used in several applications as written; therefore, please observe the
style considerations discussed below.
Limit the Executive Summary to two (2) pages, single spaced.
Use narrative form. Use a style and vocabulary level comparable to that in Scientific American or the
New York Times.
Do not list agreement tasks in lieu of discussing the methodology.
Discuss the results rather than listing them.
Avoid jargon.
Define technical terms.
Use passive voice if active voice is awkward.
Avoid the temptation to lump separate topics together in one sentence to cut down on length.
The Executive Summary should contain four (4) sections: Background, Methods, Results, and
Conclusions, described below: ·
THE BACKGROUND SECTION. For the Background, provide a one (1 )-paragraph discussion of the
reasons the research was needed. Relate the research to the Board's regulatory functions, such as
establishing ambient air quality standards for the protection of human health, crops, and ecosystems;
the improvement and updating of emissions inventories; and the development of air pollution control
strategies.
Dec. 10, 2019 Item #5 Page 40 of 42
EXHIBIT F
FINAL REPORT FORMAT
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 4 of 5
THE METHODS SECTION. At the beginning of the Methods section, state what was done in general, in
one (1) or two (2) sentences.
The methodology should be described in general, nontechnical terms, unless the purpose of the
research was to develop a new methodology or demonstrate a new apparatus or technique. Even in
those cases, technical aspects.of the methodology should be kept to the minimum necessary for
understanding the project. Use terminology with which the reader is likely to be familiar. If it is
necessary to use technical terms, define them. Details, such as names of manufacturers and
statistical analysis techniques, should be omitted. Specify when and where the study was performed,
if it is important in interpreting the results.
The findings should not be mentioned in the Methods section.
THE RESULTS SECTION. The Results section should be a single paragraph in which the main findings
are cited and their significance briefly discussed. The results should be presented as a narrative, not
a list. This section must include a discussion of the implications of the work for the Board's relevant
regulatory programs.
THE CONCLUSIONS SECTION. The Conclusions section should be a single short paragraph in which the
· results are related to the background, objectives, and methods. Again, this should be presented as a
narrative rather than a list. Include a short discussion of recommendations for further study, adhering
to the guidelines for the Recommendations section in the body of the. Report.
BODY OF REPORT. The body of the Report should contain the details of the research, divided into the
following sections:
INTRODUCTION. Clearly identify the scope and purpose of the project. Provide a general background
of the project. Explicitly state the assumptions of the study.
Clearly describe the hypothesis or problem the research was designed to address. Discuss previous
related work and provide a brief review of the relevant literature on the topic.
MATERIALS AND METHODS. Describe the various phases of the project, the theoretical approach to the
solution of the problem being addressed, and limitations to the work. Describe the design and
construction phases of the project, materials, equipment, instrumentation, and methodology.
Describe quality assurance and quality control procedures used. Describe the experimental or
evaluation phase of the project.
RESULTS. Present the results in an orderly and coherent sequence. Describe statistical procedures
used and their assumptions. Discuss information presented in tables, figures and graphs. The titles
and heading of tables, graphs, and figures, should be understandable without reference to the text.
Include all necessary explanatory footnotes. Clearly indicate the measurement units used.
01scuss10N. Interpret the data in the context of the original hypothesis or problem . Does the data
support the hypothesis or provide solutions to the research problem? If appropriate, discuss how the
results compare to data from similar or related studies. What are the implications of the findings?
Identify innovations or development of new techniques or processes. If appropriate, discuss cost
projections and economic analyses. ·
Dec. 10, 2019 Item #5 Page 41 of 42
EXHIBIT F
FINAL REPORT FORMAT
Cal EPA/ CAGBN
Agreement No. 18EPA020
Page 5 of 5
SUMMARY AND CONCLUSIONS. This is the most important part of the Report because it is the section
that will probably be read most frequently. This section should begin with a clear, concise statement of
what, why, and how the project was done. Major results and conclusions of the study should then be
presented, using clear, concise statements. Make sure the conclusions reached are fully supported
by the results of the study. Do not overstate or over interpret the results. It may be useful to itemize
primary results and conclusions. A simple table or graph may be used .to illustrate.
RECOMMENDATIONS. Use clear, concise statements to recommend (if appropriate) future research that
is a reasonable progression of the study and can be supported by the results and discussion.
REFERENCES. Use a consistent style to fully cite work referenced throughout the Report and
references to closely related work, background mat~rial, and publications that offer additional
information on aspects of the work. Please list these together in a separate section, following the
body of the Report. If the Report is lengthy, you may list the references at the end of each chapter.
LIST OF INVENTIONS REPORTED AND PUBLICATIONS PRODUCED. If any inventions have been reported, or .
publications or pending publications have been produced as a result of the project, the titles, authors,
journals or magazines, and identifying numbers that will assist in locating such information should be
included in this section.
GLOSSARY OF TERMS, ABBREV/A TIONS, ANO SYMBOLS. When more than five (5) of these items are used
in the text of the Report, prepare a complete listing with explanations and definitions. It is expected
that every abbreviation and symbol will be written out at its first appearance in the Report, with the
abbreviation or symbol following in parentheses [i.e., carbon dioxide (CO2)]. Symbols listed in table
and figure legends need not be listed in the Glossary.
APPENDICES. Related or additional material that is too bulky or detailed to include within the
discussion portion of the Report shall be placed .in appendices. If a Report has only one (1) appendix,
it should be entitled "APPENDIX." If a Report has more than one (1) appendix, each should be
designated with a capital letter (APPENDIX A, APPENDIX B). If the appendices are too large for
inclusion in the Report, they should be collated, following the binding requirements for the Report, as
a separate document. The contract manager will determine whether appendices are to be included in
the Report or treated separately. Page numbers of appendices included in the Report should
continue the page numbering of the Report body. Pages of separated appendices should be
numbered consecutively, beginning at "1."
Dec. 10, 2019 Item #5 Page 42 of 42