HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Clerk; 2019-02-21 (5)RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: 1/9/2019 ---------
REQUESTING
DEPARTMENT: CITY CLERK REQUESTER: SHERRY FREISINGER
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX NO.
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~'cARLSBAD '
RECORDS MANAGEMENT: CITY ATTORNEY:
RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE
PERIOD {if applicable)
AFFIDAVITS OF PUBLICATIONS 2014 074020 CU+4 SEE ATTACHED
PUBLIC RECORDS REQUESTS 2014 031050 CL+2 II
NOTICE OF VACANCIES (B&C) 2014 030050 CU+2 II
STATEMENT OF ECONOMIC 2000 073541 CU+2 II
INTEREST, J. BAKER
STATEMENT OF ECONOMIC 2002 073541 CU+2 II
INTEREST, G. CRESS
STATEMENT OF ECONOMIC 2000 073541 CU+2 II
INTEREST, E. ANDREWS
REGULATORY AGENCIES NOTICES 2016 023070 CU+2 II
STATEMENTS OF ECONOMIC 2008-073541 CU+7 II
INTEREST, PLANNING COMMISSION 2011
STATEMENTS OF ECONOMIC 2008-INTEREST, BOARDS & 073541 CU+7 II
COMMISSIONS 2011
STATEMENTS OF ECONOMIC 2008-073542 CU+7 II
INTEREST, EMPLOYEES 2011
STATEMENTS OF ECONOMIC 2009, 073543 CU+7 II
INTEREST, CONSULTANTS 2011
SUMMARY ACTION AGENDAS (CC) 2015-075010 CU+2 II
2016
CAMPAIGN STATEMENTS 2010 073041 E+7 II
BLACKBURN FOR MAYOR
CAMPAIGN STATEMENTS 2010 073041 E+7 II
MEIER, WALT
This form documents the destruction of City records In accordance with the City of Carlsbad Records Management
Program.
Revised: 2/6/2019
CAMPAIGN STATEMENTS
1 WANTZ,JON 2010 073041 E+7 (I
CAMPAIGN STATEMENTS
2 O'REILLY, JOHN 2010 073041 E+7 (I
2 CAMPAIGN STATEMENTS 2010 073041 E+7 (I
JUBB, WILLIAM
2 CAMPAIGN STATEMENTS 2010 073041 E+7 (I
LILINTHALL, LEE ANN
2 CAMPAIGN STATEMENTS 2010 073041 E+7 (I
BERNARD, GLENN
2 TRAFFIC SAFETY COMMISSION 2004 030040 TE+5 (I
RONEY, GUY
2 SENIOR COMMISSION 2003 030040 TE+5 (I
O'CONNELL, MIKE
2 LIBRARY BOARD OF TRUSTEES 2004 030040 TE+5 (I
LIGNANTE, BILL
2 PARKS & RECREATION 2005 030040 TE+5 (I
COMMISSION COOPER, DENNY
2 BEACH PRESERVATION COMMITTEE 2004 030040 TE+5 (I
LOCKHART, ANGELA
2 ARTS COMMISSION 2004 030040 TE+5 (I
ISERLOTH, BARBARA
2 HISTORIC PRESERVATION COMMISSION 2006 030040 TE+5 (I
HINMAN, WENDY
2 HISTORIC PRESERVATION COMMISSION 2004 030040 TE+5 (I
SMITH, JOYCE
CARLSBAD TOURISM BUSINESS
2 IMPROVEMENT DISTRICT 2005 030040 TE+5 (I
HOWARD-JONES, BARBARA
CARLSBAD TOURISM BUSINESS
2 IMPROVEMENT DISTRICT 2007 030040 TE+5 (I
BECERRA, HECTOR
2 BOARDS & COMMISSIONS 2014-030045 CL+2 (I
APPLICATIONS (NOT APPOINTED) 2015
2 ETHICS TRAINING CERTIFICATES 2007-074075 CU+5 (I
2013
2 PARKS & RECREATION COMMISSION 2003 030040 TE+5 (I
L VONS, SALL V
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: ~t)4,hr__ DATE:
CERTIFICATE OF DESTRUCTION? la-, YES O NO .
SMEADSOFT BARCODES DELETED BY: __ A,{u,~--~-~~~----DATE:
<.~";-CIT'l'Of
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management
Program.
w CARLSBAD Revised: 2/6/2019
Records Destruction List
Page 1
Date 02/06/2019
Time 8:25:07 AM
Date Inactive
Login Name Maria Emery
Record Number External ID Records Description
PFLD-15-1646 02/05/2019 2004 LIGNANTE, BILLILibrary Board of Trustees 030040 PHYSICAL RECORDS
K206449 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1658 02/05/2019 2002 CRESS, GORDON; Traffic Safety Commission 030040 PHYSICAL RECORDS
K206481 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1823 02/05/2019 2008 ETHICS TRAINING CERTIFICATES! 074075 PHYSICAL RECORDS
K207423 MANAGEMENT -City Clerk
City Clerk
PFLD-15-27953 02/05/2019 2014 PUBLIC RECORDS REQUESTS[October-December 013050 PHYSICAL RECORDS
K208201 MANAGEMENT -City Clerk
City Clerk
PFLD-15-28146 02/05/2019 2004 LOCKHART, ANGELAIBeach Preservation Committee 030040 PHYSICAL RECORDS
K206431 MANAGEMENT -City Clerk
City Clerk
PFLD-15-29155 02/05/2019 2010 ETHICS TRAINING CERTIFICATES! 074075 PHYSICAL RECORDS
K207648 MANAGEMENT -City Clerk
City Clerk
PFLD-15-29402 02/05/2019 2011 STATEJ\tIBNTS OF ECONOMIC INTEREST; BOARDS AND073541 PHYSICAL RECORDS
K207765 COMMISSIONS MANAGEMENT -City Clerk
City Clerk
PFLD-15-1867 02/05/2019 2010 STATEJ\tIBNTS OF ECONOMIC INTEREST; Boards and 073541 PHYSICAL RECORDS
K207611 Commissions MANAGEMENT -City Clerk
City Clerk
PFLD-15-1876 02/05/2019 2010 O'REILLY, JOHN; CAMPAIGN STATEJ\tIBNT 073040 PHYSICAL RECORDS
K207701 MANAGEMENT -City Clerk
City Clerk
PFLD-15-2003 02/05/2019 2013 ETHICS TRAINING CERTIFICATES! 074075 PHYSICAL RECORDS
K208002 MANAGEMENT -City Clerk
City Clerk
PFLD-15-28991 02/05/2019 2009 ETHICS TRAINING CERTIFICATES! 074075 PHYSICAL RECORDS
1<207498 MANAGEMENT -City Clerk
City Clerk
Records Destruction List
Page 2
Date 02/06/2019
Time 8:25:07 AM
Date Inactive
Login Name Maria Emery
Record Number External ID Records Description
PFLD-18-238 02/05/2019 REGULATORY AGENCIES; 2016 023070 PHYSICAL RECORDS
K207766 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1650 02/05/2019 2003 LYONS, SALLY; Parks & Recreation Commission 030040 PHYSICAL RECORDS
K206456 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1659 02/05/2019 2004 RONEY, GUY!Traffic Safety Commission 030040 PHYSICAL RECORDS
K206484 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1827 02/05/2019 2008 STATEMENTS OF ECONOMIC INTEREST; Planning 073541 PHYSICAL RECORDS
K207509 Commission MANAGEMENT -City Clerk
City Clerk
PFLD-15-28140 02/05/2019 2005 COOPER, DENNY!Parks and Recreation Commission 030040 PHYSICAL RECORDS
K206413 MANAGEMENT -City Clerk
City Clerk
PFLD-15-28147 02/05/2019 2004 SMITH, JOYCE; Historic Preservation Commission 030040 PHYSICAL RECORDS
K206441 MANAGEMENT -City Clerk
City Clerk
PFLD-15-29165 02/05/2019 2010 BLACKBURN, KEITH FOR MAYORICAMPAIGN 073040 PHYSICAL RECORDS
K207677 STATEMENTS MANAGEMENT -City Clerk
City Clerk
PFLD-15-29407 02/05/2019 2011 STATEMENTS OF ECONOMIC INTERESTS; PLANNING 073541 PHYSICAL RECORDS
K207776 COMMISSION MANAGEMENT -City Clerk
City Clerk
PFLD-15-1832 02/05/2019 2009 STATEMENTS OF ECONOMIC INTEREST; Employees 073542 PHYSICAL RECORDS
K207516 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1868 02/05/2019 2010 STATEMENTS OF ECONOMIC INTEREST; Planning 073541 PHYSICAL RECORDS
K207612 Commission MANAGEMENT -City Clerk
City Clerk
PFLD-15-1886 02/05/2019 2010 WANTZ, JON; CAMPAIGN STATEMENTS 073040 PHYSICAL RECORDS
K207714 MANAGEMENT -City Clerk
City Clerk
Records Destruction List
Page 3
Date 02/06/2019
Time 8:25:07 AM
Date Inactive
Login Name Maria Emery
Record Number External ID Records Description
PFLD-15-2016 02/05/2019 2014 BOARDS AND COMMISSIONS; APPLICATIONS 030045 PHYSICAL RECORDS
K208067 MANAGEMENT -·city Clerk
City Clerk
PFLD-15-30394 02/05/2019 2012 ETHICS TRAINING CERTIFICATE! 074075 PHYSICAL RECORDS
K207925 MANAGEMENT -City Clerk
City Clerk
PFLD-18-425 02/05/2019 2015; Boards and Commissions Applications 030045 PHYSICAL RECORDS
MANAGEMENT -City Clerk
City Clerk
PFLD-15-1651 02/05/2019 2000 BAKER, JULIE; Planning Commission 030040 PHYSICAL RECORDS
K206463 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1780 02/05/2019 2008 STATEMENTS OF ECONOMIC INTERESTIEmployees 073542 PHYSICAL RECORDS
K207348 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1828 02/05/2019 2009 STATEMENTS OF ECONOMIC INTEREST; Planning 073541 PHYSICAL RECORDS
K207510 Commission MANAGEMENT -City Clerk
City Clerk
PFLD-15-28144 02/05/2019 2004 ISERLOTH, BARBARA; Arts Commission 030040 PHYSICAL RECORDS
K206424 MANAGEMENT -City Clerk
City Clerk
PFLD-15-28203 02/05/2019 2005 HOWARD-JONES, BARBARAICarlsbad Tourism Business 030040 PHYSICAL RECORDS
K206776 Improvement District Advisory Board MANAGEMENT -City Clerk
City Clerk
PFLD-15-29176 02/05/2019 2010 MEIER, WALTJCAMPAIGN STATEMENTS 073040 PHYSICAL RECORDS
K207690 MANAGEMENT -City Clerk
City Clerk
PFLD-15-29408 02/05/2019 2011 STATEMENTS OF ECONOMIC 073543 PHYSICAL RECORDS
K207777 INTERESTSICONSULTANTS MANAGEMENT -City Clerk
City Clerk
PFLD-15-1833 02/05/2019 2008 STATEMENTS OF ECONOMIC INTEREST; Boards and 073541 PHYSICAL RECORDS
K207517 Commissions MANAGEMENT -City Clerk
City Clerk
Records Destruction List
Page 4
Date 02/06/2019
Time 8:25:07 AM
Date Inactive
Login Name Maria Emery
Record Number External ID Records Description
PFLD-15-1870 02/05/2019 2010 BERNARD, GLENN R; CAMPAIGN STATEMENT MAYOR073040 PHYSICAL RECORDS
K207693 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1888 02/05/2019 2010 LILINTHALL, LEE ANN; CAMPAIGN STATEMENT 073040 PHYSICAL RECORDS
K207719 MANAGEMENT -City Clerk
City Clerk
PFLD-15-2032 02/05/2019 2014 AFFIDAVITS OF PUBLICATION; ORDINANCES I 074020 PHYSICAL RECORDS
K208083 RESOLUTIONS I NOTICES MANAGEMENT -City Clerk
City Clerk
PFLD-15-28729 02/05/2019 2006 HINMAN, WENDY; Historic Preservation Commission 030040 PHYSICAL RECORDS
K207025 MANAGEMENT -City Clerk
City Clerk
PFLD-16-173 02/05/2019 2015 Summary Action Agendas 075010 PHYSICAL RECORDS
MANAGEMENT -City Clerk
City Clerk
PFLD-15-1654 02/05/2019 2003 O'CONNELL, MIKE; Senior Commission 030040 PHYSICAL RECORDS
K206470 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1822 02/05/2019 2007 ETHICS TRAINING CERTIFICATES! 074075 PHYSICAL RECORDS
K207422 MANAGEMENT -City Clerk
City Clerk
PFLD-15-1831 02/05/2019 2009 STATEMENTS OF ECONOMIC INTEREST; Consultants 073543 PHYSICAL RECORDS
K207515 MANAGEMENT -City Clerk
City Clerk
PFLD-15-28145 02/05/2019 2000 ANDREWS, EDJBeach Preservation Committee 030040 PHYSICAL RECORDS
K206427 MANAGEMENT -City Clerk
City Clerk
PFLD-15-29135 02/05/2019 2010 STATEMENTS OF ECONOMIC INTERESTJEmployees 073542 PHYSICAL RECORDS
K207614 MANAGEMENT -City Clerk
City Clerk
PFLD-15-29400 02/05/2019 2011 STATEMENTS OF ECONOMIC INTERESTJE1\1PLOYEES 073542 PHYSICAL RECORDS
K207763 MANAGEMENT -City Clerk
City Clerk
Date Inactive
Record Number External ID
PFLD-16-572 02/05/2019
City Clerk
PFLD-15-1834 02/05/2019
K207518
City Clerk
PFLD-15-1875 02/05/2019
K207700
City Clerk
PFLD-15-1912 02/05/2019
K207754
City Clerk
PFLD-15-2036 02/05/2019
K208087
City Clerk
PFLD-15-28819 02/05/2019
K207255
City Clerk
PFLD-16-174 02/05/2019
City Clerk
2009
2010
2011
2007
Records Destruction List
Page 5
Date 02/06/2019
Time 8:25:07 AM
Login Name Maria Emery
Records Description
REGULATORY AGENCY; LAFCO -Local Agency Formation 023070
Commissions; 2016
STATEMENTS OF ECONOMIC INTEREST; Boards and 073541
Commission
JUBB, WILLIAM; CAMPAIGN STATEMENT 073040
ETHICS TRAlNlNG CERTIFICATE! 074075
BOARDS & COMMISSIONS; NOTICES OF VACANCIES 030050
BECERRA, HECTOR!Carlsbad Tourism Business
Improvement District Advisory Board
, Summary ActionAgendas-2016; City Council
030040
075010
CU+2Yr
Dataset ECMMaster "[ End of Report ]I City of Carlsbad ~-------------------------------------'
PHYSICAL RECORDS
MANAGEMENT -City Clerk
PHYSICAL RECORDS
MANAGEMENT -City Clerk
PHYSICAL RECORDS
MANAGEMENT -City Clerk
PHYSICAL RECORDS
MANAGEMENT -City Clerk
PHYSICAL RECORDS
MANAGEMENT -City Clerk
PHYSICAL RECORDS
MANAGEMENT -City Clerk
PHYSICAL RECORDS
MANAGEMENT -City Clerk
CERTIFICATE OF DESTRUCTION & RECYCLING
This certificate is presented to: CITY OF CARLSBAD -RECORDS MANAGEMENT DIVISION
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)
Certificate #
Date Issued
Service Locations
Date Range of Service
Work Ticket(s)
Quantity/Item
SD012455
109825
Monday, February 25, 2019
5815 EL CAMINO REAL
Feb-21-2019 thru Feb-21-2019
561004
42 -42 Boxes for Destruction (standard)
• Nothing in this certificate shall be deemed to modify the terms of the parties' Service Agreemenl(s) or Work Ticket(s).
1:-:1corodata itSSAE16
Type II Audit Completed HIP£