HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Records Management; 2014-10-23DMS DELETION AUTHORIZATION FORM (DELETION LOG)
DATE: 10/6/2014
REQUESTING DEPARTMENT: RECORDS MANAGEMENT REQUESTER: PAT DOWNIE
THE FOLLOWING IMAGED DOCUMENTS NEED TO BE DELETED FROM THE DOCUMENT MANAGEMENT SYSTEM.
ITEM NUMBER DELETION CODE DOCUMENT CLASS REASON Date
1. 004035338 DELPD2014 Recorded Agreement Added to Deed 2/5/2014
2. 004035339 DELPD2014 Recorded Agreement Added to Deed 2/5/2014
3. 003916765 DELPD2014 Contract Duplicate 2/25/2014
4. 004094700 DELPD2014 Contract Duplicate 4/25/2014
5. 004095280 DELPD2014 Contract Duplicate 4/29/2014
6. 004077068 DELPD2014 Building Permit File too big 5/12/2014
7. , 004037439 DELPD2014 Buiiding Permit File too big 5/12/2014
^004047785 DELPD2014 Building Permit File too big 5/12/2014
^•f -^004051608 DELPD2014 Building Permit File too big 5/12/2014
10. 004071543 DELPD2014 Building Permit File too big 5/12/2014
11. 004095486 DELPD2014 Contract Duplicate 5/12/2014
12. 004088580 DELPD2014 Contract Duplicate 5/15/2014
13. 004081182 DELPD2014 Report/Study Duplicate 5/27/2014
14. 004095902 DELPD2014 Planning-Eng App Duplicate 5/29/2014
15. 004094496 ^ DELPD2014 Planning-Eng App Duplicate 5/30/2014
16. 003690762 DELPD2014 Purchase Order Duplicate 6/2/2014
17. 003690883 DELPD2014 Purciiase Order Duplicate 6/2/2014
18. 003689606 DELPD2014 Purciiase Order Duplicate 6/2/2014
19. 003690887 DELPD2014 Purchase Order Duplicate 6/2/2014
20. 003690977 DELPD2014 Purchase Order Duplicate 6/2/2014
21. i/
003906949 DELPD2014 Resolution Duplicate 6/4/2014
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
<f C O, Revised: 10/6/2014
-CARLSBAD Rage lof 3
22. 003925759 DELPD2014 Report Study Duplicate 6/4/2014
23. 003888151 DELPD2014 Contract Duplicate 6/17/2014
24. 10001248.pdf ' DELPD2014 Minutes Duplicate 6/30/2014
25. 10002952.pdf^ DELPD2014 Minutes Duplicate 6/30/2014
26. 10002957.pdf'' DELPD2014 Minutes Duplicate 6/30/2014
27. 10003632.pdf DELPD2014 Minutes Duplicate 6/30/2014
28. 004087488 DELPD2014 Final Map Duplicate 7/8/2014
29. 004085495 DELPD2014 Final Map Duplicate 7/18/2014
30. 004095909 DELPD2014 Planning- Eng App Duplicate 7/21/2014
31. 003691183 DELPD2014 Purchase Order Duplicate 7/31/2014
32. 003691209 DELPD2014 Purchase Order Duplicate 7/31/2014
33. 003691210 DELPD2014 Purchase Order Duplicate 7/31/2014
34. 003691211 DELPD2014 Purchase Order Duplicate 7/31/2014
35. 003691212 DELPD2014 Purchase Order Duplicate 7/31/2014
36. 003691213 DELPD2014 Purchase Order Duplicate 7/31/2014
37. 003691214 DELPD2014 Purchase Order Duplicate 7/31/2014
38. 003691215 DELPD2014 Purchase Order Duplicate 7/31/2014
39. 003691216 DELPD2014 Purchase Order Duplicate 7/31/2014
40. 003691217 DELPD2014 Purchase Order Duplicate 7/31/2014
41. 003691253 DELPD2014 Purchase Order Duplicate 7/31/2014
42. 004097134 DELPD2014 Agenda Duplicate 7/31/2014
43. 003987163 DELPD2014 Minutes Duplicate 9/17/2014
44. 003987164 DELPD2014 Minutes Duplicate 9/17/2014
45. 003987165 DELPD2014 Minutes Duplicate 9/17/2014
46. 003987166 DELPD2014 Minutes Duplicate 9/17/2014
47. 003997454 DELPD2014 Minutes Duplicate 9/17/2014
48. i/
004098511 DELPD2014 Contract Added in Error
(Clerks Office Request) 9/25/2014
49. 004080379 Cannot access
DMS properties Report Study File too big 10/6/2014
50.
Jhis form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
^ Revised: 10/6/2014
Page 2 of 3 CARLSBAD
APPROVED (J CX'n (j ^^"^
BY: i^y/Ay^mMJ^ DOCUMENT TOTAL: 10 (PREVIOUSLYDELETED)
LIBOl - 2#D%CUMENTS
^^Cf^tC^'^ ^^^^^1 +LIB02 - 16 DOCUMENTS
DATE/TIME PAI
PAI CONTACT: Joe>VW CALLED: tC/<=?(g^)l^/wCB^
DELETION CODE: In file# field DELPD2014;
Item ID# 004080379: (#49 on deletion log) Records has no
access to Properties/Security to be able to insert a DMS deletion code.
This document serves as Certificate of Destruction upon the deletion by IT staff member.
IT Staff ^ / (f A Destruction/Deletion
Member: ^^UD.^\i\ Date ((0-2^-1
After deletions are complete, please return this form to the Records Management Department.
This form documents the destruction of City records In accordance with the City of Carlsbad Records Management Program.
<$ C Revised: 10/6/2014
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