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HomeMy WebLinkAbout1997-01-14; City Council; Resolution 97-14Ii e 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 RESOLUTION NO. 9 7 - 14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A CONTRACT WITH SEDIMENT CONTROL PLAN AND EXPENDITURE OF FUNDS. WHEREAS, the City Council of the City of Carlsbad has determined that an erosic sediment control plan is necessary to mitigate the effects of the Harmony Fire within the I Carlsbad; and WOODWARD-CLYDE CONSULTANTS FOR AN EROSION AND WHEREAS, the City Council has reviewed the need to complete an erosion and sec control plan to prevent increased sedimentation into the Batiquitos Lagoon and various channels; and WHEREAS, the City Council has determined that the firm of Woodward- Consultants possesses the necessary professional engineering skills to prepare a dc erosion and sediment control plan; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carl California, as follows: 1. That the above recitations are true and correct. 2. That the contract attached hereto and made a part hereof is hereby app with Woodward-Clyde Consultants to prepare an erosion and sediment control plan. 3. That the City Council hereby authorizes the City Manager to exec1 ~ supplemental contract, if needed, in an amount not to exceed $25,000 with the total col not-to-exceed $85500. 4. That the City Council hereby authorizes the Finance Director to appro1 $85,500 from the General Fund Contingency Account. Ill ~ I Ill Ill //I i Ill .. e 0 1 11 5. That the City Council hereby authorizes the Mayor to execute the contra 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Woodward-Clyde Consultants for preparation of an erosion and sediment control plan. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City C held on the 14th day of January , 1997 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Nygaard, Kulchin and Hall NOES: None ABSENT: None ATTEST: ALETHA L. RAUT ~ I (SEAL) I ,A a AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AGREEMENT, made and entered into as of the 16th day of JANUARY , 192, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as "City", and WOODWARD-CLYDE CONSULTANTS, hereinafter referred to as "Contractor." RECITALS City requires the services of a professional engineering Contractor to provide the necessary hydrologic and erosion control design services for preparation of an erosion and sediment control plan to mitigate effects of the Harmony Grove fire; and Contractor possesses the necessary skills and qualifications to provide the services required by the City; 5 NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR'S OBLIGATIONS Perform a reconnaissance of the burn area within the City of Carlsbad and preparation of a Phase 1 Erosion and Sediment Control Plan. Participation in public meetings and preparation of a fact sheet. rev. 8/26/96 1 0 0 .. These tasks are described below. Task I: Preparation of Phase 1 Erosion and Sediment Control Plan The objective of the Phase 1 Plan will be to focus on the reduction of sediment transport from the denuded slopes through existing drainage courses to areas where the sediment could potentially affect public and private facilities or residences, as well as sensitive habitats and receiving water bodies, including Batiquitos Lagoon. This task will consist of the following subtasks: Subtask 1.1 - Data Collection and Review In this subtask, we will perform a site reconnaissance and collect readily available relevant information from the City, County, Villages of La Costa, and other sources regarding the damage from the fire and the overall site conditions. This information will include selected geotechnical and geologic reports, hydrologic and sediment transport studies, topographic maps, storm drain maps, habitat maps, lagoon studies, jurisdictional maps, and pre- and post-fire aerial photographs, if available. This information will be reviewed for evaluation of sediment loading rates, runoff volumes and potential locations for mitigation measures. Subtask 1.2 - Sediment and Runoff Volume Estimations Based on the information compiled in Subtask 1 .I , an evaluation of the post-fire sediment and runoff volumes for the major drainages in the study area will be performed. This evaluation will provide estimates of peak flows and sediment volumes at key points of concentration for a range of potential storms that could occur this winter. Subtask 1.3 - Identification of Candidate Sediment Control Sites Based on the sediment and runoff volume estimations and the site conditions in the watersheds, we will select a number of candidate sites for installation of sediment control measures. These sites will be selected based on the opportunities provided by the topography, access, geologic conditions and other pertinent factors. Each site will be visited in the field to confirm its feasibility as a candidate site. rev. 8/26/96 2 0 0 .. Subtask 1.4 - Identification of Alternative Sediment Control Measures Based on the available technology, alternative sediment control measures will be identified and described. Advantages, disadvantages and approximate installed costs will be summarized for comparison. These alternatives may include rock check dams, gabion check dams, wood check dams, k-rail check dams, hydroseeding, installation of fiber matting, and other appropriate techniques. The alternatives may also include modifications to existing structures, such as increasing the capacity of natural or man-made ponding areas in the natural channels and upstream of roadkulvert crossings. We will identify which measures would be feasible at each of the candidate sites. We will then meet with the City to discuss the alternative techniques, and the City will select the approach that best meets it’s objectives. This will include final selection of the preferred alternatives and sites for installation. It will also include prioritizing the sites based on potential hazards and impacts. Subtask 1.5 - Design of Sediment Control Measures Based on the results of Subtask 1.4, we will develop designs for sediment control measures for implementation at each of the selected sites. In the interest of time and cost reduction, these designs will be based on the 2-foot contour topography maps currently available from .the City, and no additional field surveying will be performed. The site locations will be shown on a location map, and a more detailed drawing, suitable for construction of each sediment control measure, will be provided. We will also develop estimates for quantities of materials, and, depending on the labor force to be used, estimates of the installation costs. Task 2: Participation in Public Meetings and Preparation of Fact Sheet Woodward-Clyde will participate in meetings with the City Council, agencies, workshop groups, and other meetings as requested by the City. For budgeting purposes, we have assumed attendance at four meetings. We will also prepare a brief, I-page fact sheet about the emergency sediment control program for public distribution. rev. 8/26/96 3 0 .. e 2. CITY OBLIGATIONS The City shall provide maps, hydrologic data for drainage basins that are currently in its possession and graphic support services agreed to as required. 3. PROGRESS AND COMPLETION The work under this contract will begin immediately after receipt of notification to proceed by the City and be completed with Task 1 within fourteen (14) days of that date. Extensions of time may be granted if requested by the Contractor and agreed to in writing by the City Engineer. The City Engineer will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Contractor, or delays caused by City inaction or other agencies' lack of timely action. 4. FEES TO BE PAID TO CONTRACTOR The total fee payable for the services to be performed shall be based on time and materials not-to-exceed $24,500 for Tasks I and 2, and $36,000 for project - specific insurance. No other compensation for ,services will be allowed except those items covered by supplemental agreements per Paragraph 8, "Changes in Work." The City reserves the right to withhold a ten percent (10%) retention until the project has been accepted by the City. Incremental payments, if applicable, should be made as outlined in attached Exhibit "A." rev. 8/26/96 4 w .. 0 5. DURATION OF CONTRACT This agreement shall extend for a period of three (3) months from date thereof. The contract may be extended by the City Manager for one (1) additional one (1 ) year period or parts thereof, based upon a review of satisfactory performance and the City's needs. The parties shall prepare extensions in writing indicating effective date and length of the extended contract. 6. PAYMENT OF FEES Payment of approved items on the invoice shall be mailed to the Contractor within 30 days of receipt of the invoice. 7. FINAL SUBMISSIONS Not applicable. 8. CHANGES IN WORK If, in the course of the contract, changes seem merited by the Contractor or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Contractor or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City by Contractor to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. A Standard Amendment to Agreement shall be prepared by the City and approved by the City according to the procedures described in Carlsbad rev. 8/26/96 - 3 ,. W Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective or invalidate unaffected portions of the agreement. 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Contractor, to solicit or secure this agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee. IO. NONDISCRIMINATION CLAUSE The Contractor shall comply with the, state and federal laws regarding nondiscrimination. 11. TERMINATION OF CONTRACT In the event of the Contractor's failure to prosecute, deliver, or perform the work as provided for in this contract, the City Manager may terminate this contract for nonperformance by notifying the Contractor by certified mail of the termination of the Contractor. The Contractor, thereupon, has five (5) working days to deliver said rev. 8/26/96 6 .I e documents owned by the City and all work in progress to the City Engineer. The City Engineer shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Contractor has performed which is usable and of worth to the City in having the contract completed. Based upon that finding as reported to the City Manager, the Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Contractor shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Contractor shall be paid for work performed to the termination date; however, the total shall not exceed the lump sum fee payable under paragraph 4. The City Manager shall make the final determination as to the portions of tasks completed and the compensation to be made. 12. DISPUTES ! If a dispute should arise regarding the performance of work under this agreement, the following procedure shall be used to resolve any question of fact or interpretation not otherwise settled by agreement between parties. Such questions, if they become identified as a part of a dispute among persons operating under the provisions of this contract, shall be reduced to writing by the principal of the Contractor or the City Engineer. A copy of such documented dispute shall be forwarded to both rev. 8/26/96 7 e 0 .- parties involved along with recommended methods of resolution which would be of benefit to both parties. The City Engineer or principal receiving the letter shall reply to the letter along with a recommended method of resolution within ten (10) days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the dispute shall be forwarded to the City Council for their resolution through the Office of the City Manager. The City Council may then opt to consider the directed solution to the problem. In such cases, the action of the City Council shall be binding upon the parties involved, although nothing in this procedure shall prohibit the parties seeking remedies available to them at law. 13. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that ! California Government Code sections 12650 et sea., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney's fees. The Contractor acknowledges that the filing of rev. 8/26/96 8 e e .- a false claim may subject the Contractor to an administrative debarment proceeding wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from the selection process. 54ylnitial) The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. 56 (Initial) fi 14. STATUS OF THE CONTRACTOR The Contractor shall perform the services provided for herein in Contractor's own way as an independent Contractor and in pursuit of Contractor's independent calling, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished, but shall consult with the City as necessary. The persons used by the Contractor to provide services under this agreement shall not be considered employees of the City for any purposes whatsoever. The Contractor is an independent Contractor of the City. The payment made to the Contractor pursuant to the contract shall be the full and complete compensation to which the Contractor is entitled. The City shall not make any federal or state tax withholdings on behalf of the Contractor or hidher employees or subcontractors. The City shall not be required to pay any workers' compensation insurance or L. rev. 8/26/96 9 e 0 3- unemployment contributions on behalf of the Contractor or hidher employees or subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers' compensation payment which the City may be required to make on behalf of the Contractor or any employee or subcontractor of the Contractor for work done under this agreement or such indemnification amount may be deducted by the City from any balance owing to the Contractor. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and Consultants that are included in this agreement. 15. CONFORMITY TO LEGAL REQUIREMENTS The Contractor shall cause all of its drawings and specifications to conform to all applicable requirements of law: federal, state and local effective when the work is performed. Contractor shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. ! The City will provide copies of the approved plans to any other agencies. rev. 8/26/96 10 0 ,. 0 16. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, drawings, reports, and studies shall be delivered forthwith to the City. Contractor shall have the right to make one (1) copy of the plans for his/her records. 17. REPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby agrees to relinquish all claims to such copyrights in favor of City. 18. HOLD HARMLESS AGREEMENT Contractor agrees to indemnify and hold harmless the City of Carlsbad and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorney fees arising out of the performance of the work described herein caused in whole or in part by any willful misconduct or negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of the City of Carlsbad. Contractor shall at its own expense, upon written request by the City, defend any such suit or action brought against the City, its officers, officials, employees and rev. 8/26/96 11 W volunteers. In the event that there is ultimately a determination made that Contractor has no liability for a loss, but that City was responsible in whole or in part, City shall reimburse Contractor for the costs of defense expended by Contractor on its behalf. Contractors indemnification of City shall not be limited by any prior or subsequent declaration by the Contractor. 19. ASSIGNMENT OF CONTRACT The Contractor shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. 20. SUBCONTRACTING If the Contractor shall subcontract any of the work to be performed under this contract by the Contractor, Contractor shall be fully responsible to the City for the acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this contract shall create any contractual relationship between any, subcontractor of Contractor and the City. The Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor's work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. rev. 8/26/96 12 W e 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the Contractor to any additional payment whatsoever under the terms of this contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph ,18, "Hold Harmless Agreement," all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 24. EFFECTIVE DATE This agreement shall be effective on and from the day and year first written above. rev. 8/26/96 13 0 0 25. CONFLICT OF INTEREST The City has determined, using the guidelines of the Political Reform Act and the City's conflict of interest code, that the Contractor will not be required to file a conflict of interest statement as a requirement of this agreement. However, Contractor hereby acknowledges that Contractor has the legal responsibility for complying with the Political Reform Act and nothing in this agreement releases Contractor from this responsibility. 26. INSURANCE The Contractor shall obtain and maintain for the duration of the contract and any and all amendments insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Said insurance shall be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best's Key Rating of not less than "A-:Y' and shall meet the City's policy for insurance as stated in Resolution No. 91-403. A. Coverages and Limits. Contractor shall maintain the types of coverages and minimum limits indicated herein, unless a lower amount is approved by the City Attorney or City Manager: rev. 8/26/96 14 0 1. Comprehensive General Liability Insurance. $1,000,000 combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits shall apply separately to the work under this contract or the general aggregate shall be twice the required per occurrence limit. 2. Automobile Liability (if the use of an automobile is involved for Contractor's work for the City). $1,000,000 combined single-limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident for bodily injury. 4. Professional Liability. The City agrees to pay Contractor a reasonable sum not-to-exceed $36,000 in order to obtain errors and omissions liability appropriate to the Contractor's profession with limits of not less than $5,000,000 per claim/aggregate. Coverage shall be maintained for a period of three (3) years following the date of completion of the work. B. Additional Provisions. ! Contractor shall ensure that the policies of insurance required under this agreement contain, or are endorsed to contain, the following provisions. 1. The City shall be named as an additional insured on all policies excluding Workers' Compensation and Professional Liability. rev. 8/26/96 15 a 2. The Contractor shall furnish certificates of insurance to the City before commencement of work. 3. The Contractor shall obtain occurrence coverage, excluding Professional Liability which shall be written as claims-made coverage. 4. This insurance shall be in force during the life of the agreement and any extension thereof and shall not be canceled without 30 days prior written notice to the City sent by certified mail. 5. If the Contractor fails to maintain any of the insurance coverages required herein, then the City will have the option to declare the Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order that the required coverages may be maintained. The Contractor is responsible for any payments made by the City to obtain or maintain such insurance and the City may collect the same from the Contractor or deduct the amount paid from any sums due the Contractor under this agreement. ! rev. 8/26/96 16 W 0 27. RESPONSIBLE PARTIES The name of the persons who are authorized to give written notices or to receive written notice on behalf of the City and on behalf of the Contractor in connection with the foregoing are as follows: For City: Title City Engineer Name Lloyd B. Hubbs Address 2075 Las Palmas Drive Carlsbad. CA 92009-1 576 For Contractor: Title Ij\k ?we;,pQCy;r Name Address ArchitecULicense Number: /OF ArchitecULicense Number: , 28. BUSINESS LICENSE Contractor shall obtain and maintain a City of Carlsbad Business License for the duration of the contract. 29. ENTIRE AGREEMENT This agreement, together with any other written document referred to or contemplated herein, embody the entire agreement and understanding between the parties relating to the subject matter hereof. Neither this agreement nor any provision rev. 8/26/96 17 W a hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. Executed by Contractor this 2d cz day of &c-A- 7- 19 9c5 . CONTRACTOR: WOODWARD-CLYDE CONSULTANTS By : ATTEST 5 LOT 5. -oAaorL/ ua& ?-3;Oe-7 (print nameltitle) By: (sign here) ALh., k2u City Clerk (print name/title) (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sgn for corporations. If only one officer sgns, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL ' Deputy City Attorney rev. 8/26/96 18 CALIFORNIA ALL-PURPOSE !R KNOWLEDGMENT a Nc On Bfey&b r asS,\%b before me, personally appeared sa* mnocho 0s e NAME(S) OF SIGNER(S) to be the person@) whose name(s) is/are subscribed to the within instrument and ac- knowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature@) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT ! TITLE OR TYPE OF DOCUMENT TFN(S) 0 GENERAL ATTORNEY-IN-FACT NUMBER OF PAGES 0 GUARDIAN/CONSERVATOR DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OF PEFlSON(S) OR ENTIN(1E.S) SIGNER(S) OTHER THAN NAMED ABOVE ~~~ ~-~ 01993 NATIONAL NOTARY ASSOCIATION 8236 Remmet Ave.. P.O. Box 7184 Canoga Park. CA 913E '\VI I uuwnnu LLIUC . .Woodward4 Yo ytie IU 0 916192937920 P.O1 9 4- \\ b2 Engincenng & sciences sppIIee Ib no em &-a envimmt February 16,2996 Swtt S. Moorhouse Woodward-Clyde Consultants S-ad Plaza 3, Suite 1000 161 5 Murray C>anyon Road Sa11 Diego, CA 92 108 RE: Appointment as WCC Vice President fur 1996 I I I ! I I I I i I I Dear Scott: I ! / j Each year, catain individuals are designated as Vice Presidents and gin certain speck I authority to act in that capacity on behalf oftbe company. You are hereby qpointed as a Vice i President of Woodward-Clyde Consultants effective for the dendar year of 1996. 1 In that capacity, you are authorized to represent the company to clients and other organizations. j amount of $1,000,000, as defined in the WCC Contact Manual Policies CM-5 and CM-6 i (attached). ! I 0 . :*. *I* Further, you are authorized to sign project-related contracts and subcontra& up to a contracW i ! I Sincerely, &c- @4uicAL Michael C. Richards Senior Vice President Western Operating Group I i ! I I ! I MCk6 FOROP.M.DOCIWOG I I I AWheIlt I cc; David R Gaboury/Denver-Corp ta v./, :--. , , . .. % : W--- -nh A eubsidiuy d W8txba~&C:yda hp. I+. , 530-893-3630 Far 51p874- . ,.. 500 12th StreeL suite 100 - Oakland. California SY~~~JOW i I I I i ! I j ! I I I TOTRL P.