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HomeMy WebLinkAbout1986-08-27; Council Policy No. 37 - Special Events Liability & Risk Management Requirements- - CITY OF CARLSBAD COUNCIL POLICY STATEMENT Policy No. 37 Date Issued 8-26-86 General Subject: SPECIAL EVENTS Effective Date 8-27-86 Specific Subject: LIABILITY INSURANCE AND RISK MANAGEMENT REQUIREMENTS / h;;kt~:;~;o;,‘f”ten,;.3 Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File PURPOSE TO est&lish liability insurance and risk management requirements for the use of City streets and facilities for special events and for the holding of special events authorire under Title 21, Section 21.42.010 (2)(D) of the Carlsbad Municipal Code. STATEMENT OF POLICY Risk Management Review All proposed special events to be held in the City, whether sponsored, or co-sponsored by the City or sponsored by outside organizations, shall be reviewed in advance by the City Risk Manager. It shall be the responsibility of the City Risk Manger to identify and advise the City Manger of any special hazards involved in the event or any special safet measures which may be required. Where appropriate, the City Risk Manger may reconmend that the Event be disallowed based on liability exposures inherent in the event. Liability Insurance Except for “Low Hazard” non-profit events as defined below, or here a special waiver has been granted by City Council, no special events shall be authorized involving the use of City owned facilities or permits issued under the Municipal Code without submission, ten (IO) days before the event, of evidence of public liability insurance in a form acceptabl to the City Manager. Said liability insurance shall name the City of Carlsbad, its officers and employees as additional insureds, and be provided by an insurance ccmpany rated not less than A:XI by Best’s rating guide. The highest ratiog available is A+:XV. Evidence of said insurance may be in the form of a certified copy of the policy or by delivery to the City of a Certificate of Insurance signed by an autlorized agent of the insurance ccmpany. The certificate must indicate that the City is an additional insured and state, without modification, that the City shall receive ten (IO) days written notice of cancellation. Self-Insurance In lieu of liability insurance, the City Manager shall be authorized .to accept evidence o a formal program of self-insurance upon receipt of: I I a - CITY OF CARLSBAD COUNCIL POLICY STATEMENT General Subject: SPECIAL EVENTS I Palicv No. 37 Date Issued 8-26-86 Effective Date 8-27-M Specific Subject: LIABILITY INSURANCE AND RISK MANAGEMENT REQUIREMENTS j ~ff:~~;,‘:o;o~tya Copies to: City Council, City Manager, City Attorney, Department and Division Heads, Employee Bulletin Boards, Press, File 1. Certified accounts indicating a net worth of $2 million or two times’the anount of liability insurance limits required, whichever is higher. 2. An executed agreement holding the City, its officers and employees harmless for any claims arising fron the event. Insurance Limits Required As a general rule, the City shall require liability insurance limits of $1 million Combined Single Limits. Exceptions to this rule may be made based on the exposure classifications delineated in Appendix “A” to this policy: 1. 2. 3. Where events fall within the “Low Hazard” classification, a conplete waiver of insurance may be granted where the event is sponsored by an individual or non-profit organization for non-profit purposes. Events sponsored .for profit or by businesses shall provide a minimum limit of $500,000 Combined Single Limits. “Moderate Hazard” events shall require the standard limit of $1 million Canbined Single Limits. Events falling within the “High Hazard” classification shall be subject to special review by the City Risk Manager, and the required limits shall be established by the City Manager. Depending on the scope of liability, limits will normally fall between $2 million and $5 million. . - - . Appendix “A” LOW HAZARD (250 Participants or Less) Seminars Sedentary Games (Cards, Bingo, Etc.) Meetings Craft Shows Speaking Engagements Educational Exhibitions Social Gatherings Picnics Theatrical Performances Concerts (Other than Rock) CITY OF CARLSBAD SPECIAL EVENTS EXPOSURE CLASSIFICATION MODERATE HAZARD Sporting Events Dances Exhibitions (Not otherwise classified) Animal Shows Swap Meets Rummage Sales Low Hazard Events with more than 250 participants HIGH HAZARD Vehicle or Animal Races Rock Concerts Political Rallies Rodeos Festival Displays Circuses Parades Helicopter Rides Any event involving consumption of liquor.