HomeMy WebLinkAbout2021-02-23; City Council; Resolution 2021-049ofrff-g-((
RESOLUTION NO, 2021-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE FISCAL YEAR 2021-22 FUNDING PLAN AND
AUTHORIZING THE DISTRIBUTION OF THE FISCAL YEAR 2021-22 NOTICE OF
FUNDING AVAILABILITY FOR THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM
WHEREAS, the City Council of the City of Carlsbad, California held a noticed public hearing to
obtain comments on the FY 2021-22 Funding Plan and authorize the distribution of the FY 2021-22
Notice of Funding Availability; and,
WHEREAS, the City of Carlsbad is anticipating a new allocation of CDBG funds from the United
States Department of Housing and Urban Development (HUD) for FY 2021-22; and
WHEREAS, the City Council has taken all testimony into account.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the City Council approves the FY 2021-22 CDBG Funding Plan (Attachment A).
3.That the city manager, or his designee, is authorized to distribute the Notice of Funding
Availability (Attachment B) for the City of Carlsbad FY 2021-22 CDBG program and accept
applications for funding, and process them for review by the CDBG Citizen Advisory
Committee.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 23rd day of February, 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
jAAA--)101A>VANt r'77,r6 fair.
BARBARA ENGLESON, Ciify Clerk
Feb. 23, 2021 Item #7 Page 4 of 17
ATTACHMENT A
riv4 City of
Carlsbad
CITY OF CARLSBAD
COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING PLAN
FY 2021-22
Prepared January 2021
Housing Services Division
1200 Carlsbad Village Drive
Carlsbad, CA 92008
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Feb. 23, 2021 Item #7 Page 5 of 17
ATTACHMENT A
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND
HUD NATIONAL OBJECTIVES
Community Development Obiectives
The City of Carlsbad Community Development Block Grant (CDBG) funds will be allocated to
organizations, agencies, City Departments, or persons to implement programs or
develop/improve public facilities which meet the following community development objectives:
1. INCREASE AND PRESERVE AFFORDABLE HOUSING OPPORTUNITIES FOR LOW-AND-
MODERATE INCOME HOUSEHOLDS
•Provide direct benefit to lower income persons through the provision or retention of
affordable housing units in Carlsbad;
•Provide direct assistance to lower income households to prevent or eliminate
residential Building or Municipal Code violations and/or improve the quality of housing
units in Carlsbad through residential (rental and/or owner occupied) rehabilitation
programs.
2. PREVENT AND REDUCE HOMELESSNESS
•Provide shelter or services to homeless or near homeless persons/families which
results in an improved situation through employment, permanent or transitional
housing, treatment of mental, or substance abuse problems, etc.
3. STRENGTHEN SUPPORT SERVICES FOR LOWER INCOME RESIDENTS AND RESIDENTS
WITH SPECIAL NEEDS
•Provide assistance to non-profit public service providers who meet the basic needs of
lower income residents and residents with special needs. Basic needs are defined as
those which provide food, shelter, clothing and, in some cases, health care;
•Provide assistance to organizations administering programs that directly benefit lower
income children living in Carlsbad. The programs must provide one or more of the
following activities: daycare, after-school care, cultural enrichment, recreation, health
care/immunization or self-improvement. The City may also give priority to single-parent
assistance programs such as counseling services; and
•Provide assistance to organizations administering programs that directly benefit low
income adults living in Carlsbad. The programs must provide one or more of the
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Feb. 23, 2021 Item #7 Page 6 of 17
ATTACHMENT A
following activities for adults: employment services, job training, and educational
programs.
4. CITY PROJECTS SERVING LOWER INCOME HOUSEHOLDS:
•Provide assistance to city projects or facility improvements by public service providers
which are intended to benefit lower income households. Such projects must be able to
demonstrate that they will serve areas or residents of the City of Carlsbad that meet
HUD requirements regarding household incomes for that area.
S. PROVIDE FAIR HOUSING SERVICES TO RESIDENTS
•Provide assistance to organizations administering a fair housing program that directly
benefits low income residents living in Carlsbad. The program must include conducting
workshops, distributing literature on fair housing, monitoring related legislation,
responding to inquiries related to fair housing from the public and processing inquiries,
providing conflict resolution counseling on the telephone or in-person, and resolving
discrimination complaints received from Carlsbad residents.
6. PLAN AND ADMINISTER THE CDBG PROGRAM
•Provide planning and administration of the CDBG program which includes, but is not
limited to, financial management, compliance, program reporting, contract
management, and data input.
HUD National Objectives
To be eligible for funding, every CDBG-funded activity must qualify as meeting one of the three
national objectives of the program. This requires that each activity, except those carried out
under the basic eligibility categories of Program Administration and Planning, meet specific
tests for either:
•Benefiting low- and moderate-income persons,
•Preventing or eliminating slums or blight, or
•Meeting other community development needs having a particular urgency because
existing conditions pose a serious and immediate threat to the health or welfare of the
community and other financial resources are not available to meet such needs.
An activity that fails to meet one or more of the applicable tests for meeting a HUD national
objective is in noncompliance with CDBG rules.
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Feb. 23, 2021 Item #7 Page 7 of 17
ATTACHMENT A
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SUMMARY OF ESTIMATED FUNDS AVAILABLE
The estimated budget of the FY 2021-22 Funding Plan is $536,522 and is based on the city's
prior year entitlement. Should the final allocation be 20 percent higher or lower than
anticipated, staff will return to the CDBG Advisory Committee and/or City Council to revise the
funding proposals, in accordance with HUD guidelines.
The budget outlined in the Funding Plan, and shown below, includes the anticipated
entitlement ($536,522), and the maximum percentage of dedicated funding for Public Services
(15%) and Administrative Costs (20%) which are HUD regulated formulas and cannot be
adjusted.
Source of Funds: CDBG Entitlement Grant
Amount ($): $536,522
Summary of Estimated Funds Available for FY 2021-22
Activity Proposed Allocation
Administration & Fair Housing
(20% annual grant)
$107,304
Public Services
(15% annual grant)
$80,478
Facility Improvement and Affordable Housing
(Uncapped)
$348,740
Total Available Funds $536,522
(Remainder of page intentionally left blank)
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Feb. 23, 2021 Item #7 Page 8 of 17
Feb. 24, 2021 Issue NOFA
Applications Due March 17, 2021
Week of March 22, 2021 Application review and recommendation by the CDBG
Advisory Committee
10-day public review/comment
May 11, 2021
City Council approval of allocations and FY2021-22
Action Plan
ATTACHMENT B
(City of
Carlsbad
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
NOTICE OF FUNDING AVAILABILITY (NOFA)
The City of Carlsbad is announcing the start of the application cycle for the FY 2021-22 Community
Development Block Grant Program. The CDBG program is a federally funded program and is
administered by the city to provide decent housing, a suitable living environment, and the expansion of
economic opportunities principally for lower income persons and households.
The city anticipates receiving $536,522 in CDBG funds from the U.S. Department of Housing and Urban
Development (HUD) for the 2021-2022 program year.
To view the full Notice of Funding Availability for the CDBG programs, please visit:
https://www.carlsbadca.gov/services/deptsins/grants/cdbg.asp.
The completed application package, including appropriate attachments, must be submitted prior to 5
P.M. on Wednesday, March 17, 2021. Applications may be submitted electronically to
nancy.melander@calsbadca.gov. Paper copies may be mailed or delivered to the City of Carlsbad,
Housing Services, Attn: Nancy Me!ander, at 1200 Carlsbad Village Drive, Carlsbad, CA 92008.
Potential applicants who have questions regarding the application should contact Nancy Me!ander by
email at nancv.melander@carlsbadca.gov or by calling 760-331-8322.
The proposed timeline for the grant review process is as follows:
Process and Timeline for Allocation f Funding
Feb. 23, 2021 Item #7 Page 9 of 11
ATTACHMENT B
C. City of
Carlsbad
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FY 2021-22 FUNDING PROPOSAL APPLICATION
The following information must be completed by each qualified nonprofit organization interested in
being considered for CDBG funding. Please type or print clearly. Attach additional sheets or information
as necessary. All information requested must be provided or the application will be considered
incomplete and will not be further evaluated for funding consideration. The application must not
exceed a total of twenty (20) pages, please reference the Checklist of Required Documents.
(Attachments D and E may also be required depending on the proposed project, but will not count
towards the 20 page limit.) The completed application package, including appropriate attachments,
must be submitted prior to 5 P.M. on Wednesday, March 17, 2021. Applications may be submitted
electronically to nancy.melander@calsbadca.gov. Paper copies may be mailed or delivered to the City of
Carlsbad, Housing Services, Attn: Nancy Melander, at 1200 Carlsbad Village Drive, Carlsbad, CA 92008.
Please note that due to the current COVID-19 emergency, the Housing Services building is closed to the
public and paper copies must be delivered by appointment.
Potential applicants who have questions regarding CDBG funding should contact Nancy Melander by
email at nancv.melander@carlsbadca.gov.
4THEME:
FUNDING APPLICANT
Name of Agency:
Address:
Federal DUNS Number:
PROPOSED PROGRAM/PROJECT
Title of Program/Project:
Location of Program/Project:
Person completing application: Telephone No.: email:
Financial Contact: Telephone No.: email:
Program Manager Contact: Telephone No.: email:
Executive Director Contact: Telephone No.: email:
Feb. 23, 2021 Item #7 Page 10 of 1i
ATTACHMENT B
Requested Funding Amount:
Brief Description of Program/Project (Describe the work to be performed, including the activities to be
undertaken or the services to be provided and the goals and objectives of the program/project):
I. ORGANIZATIONAL ABILITY/CAPACITY
A. This agency is:
O Nonprofit 0 For-profit
O Local public agency 0 State public agency
O Other (Please specify.)
B.What is the purpose/mission of the agency?
C.How long has this agency been in operation? Please include the date of incorporation?
D.How long has this agency been providing the proposed program/project?
E.Please submit an organizational chart for the agency as Attachment B.
F.Please describe the agency's existing staff positions directly responsible for the proposed
program/project and their qualifications and experience in implementing such a
program/project. (Resumes may also be submitted as an optional Attachment C but not
in lieu of a complete response.)
G.Please indicate your agency's level of experience with the CDBG program.
CDBG program:
O No or little experience (up to 1 year of using CDBG funds)
o Some experience (2 to 3 years of using CDBG funds)
o Moderate experience (4 to 5 years of using CDBG funds)
O Considerable experience (more than 5 years of using CDBG funds)
Feb. 23, 2021 Item #7 Page 11 of 1/
ATTACHMENT B
H. If you have received federal funds, including CDBG funds, in previous years, have
program violation findings ever been made against your agency/organization?
ID No Yes
If yes, please explain nature of finding(s) and how finding(s) has been addressed by your
organization.
Describe the steps that have been completed or must be completed to initiate the
project. These may include community support, staffing, securing an appropriate
location, marketing, and networking. Describe the program's timeline with dates and
times, including the earliest possible start dates, end dates, and milestones as
applicable.
II. FINANCIAL CAPACITY/STABILITY
A.Please complete Page 6 itemizing revenues and expenses (sources and amounts) for the
proposed program or project in which CDBG funds would be used. Indicate how the
requested CDBG funds would relate to the overall proposed budget.
B.Did you receive any of the following sources of funding from the City of Carlsbad within
the last two fiscal years (2019-2020 and 2020-2021) for the proposed program/project?
Sources of Funding No Yes
CDBG El
Community Activities (or other General Fund monies) El
If yes, please indicate amount and status of previously awarded funds (fully expended, funds
remaining, program/project discontinued, etc.).
Amount Received Status
CDBG funds
Community Activities/Other
C.Did you receive any federal funds, including CDBG funding from other cities?
0 No 0 Yes (Please list funds below)
Program Source Amount Received
Feb. 23, 2021 Item #7 Page 12 of 1/
ATTACHMENT B
BENEFITS & BENEFICIARIES
A.How accessible or convenient is the proposed program/project to Carlsbad residents?
(Please be specific such as direct services to client's home, transportation provided to and
from facility, or relation to public transportation.)
B.What is the approximate percentage of your clients that have annual family incomes in each
of the following ranges: (Percentages should add to 100%)
% of clients are at 30 percent or below of the area median income
% of clients are between 31 and 50 percent of the area median income
% of clients are between 51 and 80 percent of the area median income
% of clients are above 80 percent of the area median income
C.Please describe how low-and-moderate income persons will benefit from the proposed
program/project. Include the need or problem to be addressed in relation to Consolidated
Plan housing and community development priorities, as well as the population to be served
or the area to be benefited. (Reference Consolidated Plan Priorities)
D.Please indicate the number of clients benefiting from the proposed activity and the
percentage that are Carlsbad residents.
Persons of which % are Carlsbad residents
E.Does your agency focus its activities on populations with special needs?
0 No 0 Yes (Please specify)
Please specify which special needs populations. (homeless individuals/families, persons with
disabilities, persons with substance abuse problems, veterans, fa rmworkers and day laborers,
seniors, children, etc.)
F.Does your organization charge recipients for the provided services?
0 No 0 Yes (Please specify) $
IV. IMPLEMENTATION OF ACTIVITY
A. Please submit a schedule for implementation as Attachment E if this proposal is for
construction, rehabilitation, property acquisition, and construction related activities, or a new
public/community service program/project. Acquisition of property or construction related
projects must also include an Attachment D for plans, scope of work, cost estimates, property
Feb. 23, 2021 Item #7 Page 13 of 17 5
ATTACHMENT B
listing, or other appropriate documents.
V. DOCUMENTATION
A.How will the beneficiaries' information be collected and documented?
B.How will the outcomes be measured, collected, and documented?
VI. PARTNERSHIPS, COLLABORATION, AND OUTREACH
A. Describe how you are collaborating with other agencies such as the County Continuum of
Care and other non-profit organizations and/or agencies to form a cohesive approach in
serving the low inome and most vulnerable populations.
I, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge.
Signature Title Date
NOTE: Applications must include a resolution from your organization's Board of Directors authorizing the person
signing above to submit funding applications and to enter into funding agreements if selected.
Information below to be completed by Housing Services Division staff
Date Received:
Date Reviewed:
Staff Person Completing Review:
National Objective:
Local Objective:
Eligibility Determination:
Feb. 23, 2021 Item #7 Page 14 of 17 6
ATTACHMENT B
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Feb. 23, 2021 Item #7 Page 15 of 17 7
ATTACHMENT B
CDBG-CV PROJECT BUDGET
Organization: Total organization budget $
Program/Project name requesting funds:
CDBG funds requested: $ Total program/project budget: $
Note: Indicate with an asterisk (*) funds that are volunteer time or in-kind contribution.
1. Sources of funding for program/project: (S)Secured or (A)Anticipated
a.Funding requested from the City (5) or (A)
b.Other federal funds (if any) (S) or (A)
c.State or local government funds (S) or (A)
d.Donations and contributions (5) or (A)
e.Fees or memberships (5) or (A)
1. In-kind contributions / Volunteer time (S) or (A)
g.Other funding (5) or (A)
h.TOTAL PROJECT FUNDING (project budget) (S) or (A)
2. Uses of CDBG funds requested for the program/project: (1.a.)
a.Wages and salaries
b.Personnel benefits
c.Materials and supplies
d.Program expenses and evaluation
e.Rent and utilities
f.Insurance
g.Mileage ( @ 56 cents/mile calendar year 2021)
h.Incentives and Special Events
i.Indirect costs
j.
k.
I. TOTAL REQUESTED FUNDING (same as 1.a.)
3.Percentage of project budget represented by CDBG request
4.If your project will require future funding, please provide information about how the program will be funded.
Feb. 23, 2021 Item #7 Page 16 of 17 8
ATTACHMENT B
CITY OF CARLSBAD
CDBG FUNDING APPLICATION PACKAGE
CHECKLIST OF REQUIRED DOCUMENTS
The following information is required of all CDBG-CV applicants. All applicants must provide all of the documents
listed below even if they have been provided in the past.
O Board of Directors' resolution authorizing submittal of application (1 Copy)
D Board of Directors' resolution designating official(s) authorized
to enter into agreements on behalf of organization (1 Copy)
(Note: One resolution both authorizing submittal of applications and entering into agreements may be substituted
for the above two documents.)
o List of Board of Directors (1 Copy)
O Financial Audit Report for the most recently ending Fiscal Year (1 Copy)
1:1 Funding proposal application.
Application form format is to remain as it is provided in Request for Proposal package.
Application is not to exceed twenty (20) pages total, including attachments A, B, C below.
(Pages included after the first 20 pages in an application package will not be distributed or used for evaluation
purposes.)
3 Attachment A Executive Summary (required)
3 Attachment B Organizational chart (required)
3 Attachment C Resumes of identified key personnel (Optional)
3 Attachment D Implementation schedule for construction, rehabilitation, property
acquisition, other construction related, or new public/community service activities. (if
applicable)
3 Attachment E Acquisition of Property or Construction Related Projects: Architectural
plans, scope of work, estimate of costs, listing of property to be acquired or other
appropriate documentation. (if applicable)
Please note that the attachment of brochures or other information will not be accepted in lieu of completing each
question on the Funding Proposal Application. Additionally, any other attachments, such as newspaper articles, not
directly related to the application will not be accepted.
Feb. 23, 2021 Item #7 Page 17 of 17 9