HomeMy WebLinkAbout2021-03-16; City Council; Resolution 2021-060RESOLUTION NO. 2021-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING EXECUTION OF AN AGREEMENT WITH
EMERGENCY VEHICLE SYSTEMS, LLC FOR POLICE VEHICLE OUTFITTING
SERVICES IN AN AMOUNT NOT TO EXCEED $378,724 FOR THE FIRST
AGREEMENT YEAR OF A THREE-YEAR AGREEMENT
WHEREAS, the city requires outfitting of approximately 20 police vehicles annually; and
WHEREAS, on Jan. 6, 2021, a Request for Proposals was issued and made available with public
notice in accordance with Carlsbad Municipal Code (CMC) Sections 3.28.050 (C) and 3.28.060 (D) ; and
WHEREAS, on Jan. 29, 2021, the city received proposals from seven vendors for the requested
outfitting of police vehicle; and
WHEREAS, a committee consisting of Public Works and Police Department staff reviewed and
rated the proposals based on best value criteria determined and distributed to potential bidders prior
to submission of proposals in accordance with CMC Section 3.28.050 (D)(2); and
WHEREAS, the evaluation committee determined the proposal submitted by Emergency
Vehicle Systems, LLC offered the best value to the city; and
WHEREAS, the dollar amounts paid for the second and third agreement years following the
initial one-year term shall not exceed $386,298 and $394,024 respectively, for a total not-to-exceed
amount of $1,159,046 over three years; and
WHEREAS, sufficient funding is currently available in the Vehicle Replacement Fund for the first
agreement year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the Mayor is authorized and directed to execute the Agreement between
Emergency Vehicle Systems, LLC and the City of Carlsbad for police vehicle outfitting
services, in an amount not to exceed $378,724 for an initial one-year term, attached
hereto as Attachment A.
3.That the City Manager or designee has authority to execute agreement extensions for
subsequent agreement years, with pricing not to exceed 2% for each additional
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agreement year, if agreed to by both parties, with a total possible contract value amount
not to exceed $1,159,046.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 16th day of March, 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
BARBARA ENGLESON, City Clec-k
(SEAL)
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DocuSign Envelope ID: 8C9588E4-8E5C-4413B-99F8-2CABD698749B
PSA21-1414FLT
AGREEMENT FOR MULTI-YEAR POLICE PATROL OUTFITTING SERVICES
EMERGENCY VEHICLE SYSTEMS, LLC
THIS AGREEMENT is made and entered into as of the 16th day of
March , 2021, by and between the City of Carlsbad, a municipal
corporation, ("City"), and Emergency Vehicle Systems, LLC, a limited liability company,
("Contractor").
RECITALS
A.City requires the professional services of a consultant that is experienced in
outfitting/fabrication.
B.Contractor has the necessary experience in providing professional services and
advice related to outfitting/fabrication.
C.Contractor has submitted a proposal to City under RFP21-1364FLT and has
affirmed its willingness and ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2.STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3.TERM
The term of this Agreement will be effective for a period of one (1) year from the date first above
written. The City Manager may amend the Agreement to extend it for two (2) additional one (1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4.TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5.COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will not
exceed three hundred seventy-eight thousand seven hundred twenty-four dollars ($378,724). No
other compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. If the City elects to extend the Agreement, price shall not increase
greater than 2% per agreement year. Total compensation under this Agreement shall not exceed
one million one hundred fifty-nine thousand forty-six dollars ($1,159,046). The City reserves the
right to withhold a ten percent (10%) retention until City has accepted the work and/or Services
specified in Exhibit "A".
Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
City Attorney Approved Version 6/12/18
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DocuSign Envelope ID: 8C9588E4-8E5C-445E3-99F8-2CABD698749B
PSA21-1414FLT
26. AUTHORITY
The individuals executing this Agreement and
Contractor each represent and warrant that they
to bind Contractor to the terms and conditions of
the instruments referenced in it on behalf of
have the legal power, right and actual authority
this Agreement.
CONTRACTOR
EMERGENCY VEHICLE SYSTEMS,
LLC, a limited liability company
By:
CITY OF CARLSBAD, a municipal
corporation of the State of California
By:
(sign here)
Danielle Sickels, Member
(print name/title)
Matt Hall, Mayor
ATTEST:
By:
tvaw r41,191-v 711-Za- Z)g-NaA.
(sign here) here)
Evan Sickels, Member
(print name/title)
for Barbara Engleson, City Clerk
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorney
City Attorney Approved Version 6/12/18
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