HomeMy WebLinkAbout2021-04-29; Orion Center Project Update (District 2); Gomez, PazTo the members of the:
CITY COUNCIL
Date ~2.'l/?J CA ✓ CC ✓
CM --1t_ ACM ✓ DCM (3) ✓
April 29, 2021
To:
From:
Via:
Re:
Council Memorandum
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Publi~orks
Geoff Patnoe, Assistant City Manager @:__
Orion Center Project Update (District 2)
{cityof
Carlsbad
Memo ID #2021088
This memorandum provides an update to a previous memorandum dated March 11, 2021, on
the status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572
(project), which will construct a maintenance and operations facility that will house Public
Works Branch and Parks & Recreation Department field staff.
Background
As of the last project update on March 11, 2021, Attachment A, staff and project consultants
have continued to work toward revising and finalizing the local mobility analysis (LMA),
transportation demand management (TDM) plan and the vehicle miles traveled (VMT) analysis
for the project.
Discussion
Staff continue to review the VMT analysis prepared by Fehr & Peers, who revise the documents
as needed. They submitted the most recent version of the analysis for staff review the week of
April 19, 2021.
In addition to reviewing the reports, staff are developing language to condition the project on
the transportation system management requirement to mitigate project impacts to
southbound El Camino Real at Faraday Avenue left-turn pockets. Staff anticipated incorporating
the cost of the left-turn pocket modifications into the fiscal year 2021-22 CIP Budget request,
but this will likely be deferred to a future date.
Next Steps
Staff currently anticipate that the project application, revised reports and updated
environmental document will be deemed complete and subsequently posted for public review
in June 2021. The revised timeline is as follows:
June 2021
August 2021
October 2021
March 2022
February 2023
June 2024
Post Conditional Use Permit (CUP) application documents for public review
Planning Commission approval of CUP
Request City Council approval of bridging documents
Request City Council approval of design-build contract
Design-builder completes design and permitting for start of construction
Estimated completion of construction
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730
Council Memo -Orion Center Project Update (District 2)
April 29, 2021
Page 2
Attachment: A. Council Memorandum dated March 11, 2021
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager
David Padilla, Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager
David Padilla, Engineering Manager
Steven Stewart, Municipal Projects Manager
To the members of the:
CITY COUNCIL
Date ~/i, CA .:J_·CC L ATTACHMENT A
CM ACM ✓ DCM {3} _L
Council Memorandum
March 11, 2021
To:
From:
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Publi~rks
Via: Geoff Patnoe, Assistant City Manager f::f?'
Re : Orion Center Project Update (District 2)
{city of
Carlsbad
Memo ID #2021058
This memorandum provides an update to a previous memorandum dated Oct. 1, 2020, ori the
status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572
(project), which will construct a maintenance and operations facility that will house Public
Works Branch and Parks & Recreation Department field staff.
Background
As of the last project update on Oct. 1, 2020 (Attachment A), staff and project consultants have
contin~ed to work toward revising and finalizing the local mobility analysis (LMA),
transportation demand management (TDM) plan and the vehicle miles traveled (VMT) analysis
for the project.
Discussion
In December 2020, staff was concerned that the VMT analysis being prepared by the traffic
engineering consultant was not progressing as expected. In January 2021, staff retained Fehr &
Peers, a consultant that helped the Community Development (CD) Department prepare the
city's VMT analysis guide, to prepare an independent VMT analysis for the Orion Center project.
On Feb. 12, 2021, Fehr & Peers completed their comprehensive analysis and submitted it for
city review. On Feb. 23, 2021, CD staff returned review comments, and the analysis is currently
being updated by Fehr & Peers.
In January 2021, an updat ed version of the LMA report and TDM pl an were submitted to CD
staff, who returned review comments last mont h. The cu rrent ly ident ified measures to mitigate
the transportation system management (TSM) requirements include payment of a fair-share
contribution t oward extending the left-turn pockets .on southbound El Camino Real at Faraday
Avenue and paying for signal controller modifications at that intersection. The costs of the
roadway modifications are anticipated to be incorporated into the CIP Budget for fiscal year
2021-22.
Next Steps
Staff anticipates that the project application, revised reports and updated environmental
document will be deemed complete and subsequently posted for public review in April 2021.
Public Works Branch
Faraday Center 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730 t
Council Memo -Orion Center Project Update (District 2)
March 11, 2021
Page 2
The revised project timeline is as follows:
April 2021
June/July 2021
October 2021
January _2022
October 2022
. February 2024
Post Conditional Use Permit (CUP) application documents for public
review
Planning Commission approval of CUP
Request City Council approval of bridging documents
Request City Council approval of design-build contract
Design-builder completes design and permitting for start of construction
Estimated completion of construction
Attachment: A. Council Memorandum dated Oct. 1, 2020
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager
David Padilla, Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager .
Steven Stewart, Municipal Projects Manager
To the members of the:
CITY COUNCIL
Date IO/, /:1JJCA V cc ~
,CM v' ACM ✓ DCM (3) ✓ .....,.... -. -
Oct. 1, 2020
Council Memorandum
To: . Honorable Mayor Hall and Members of the City Council
From: Paz Gomez, Deputy City Manager, Public Vl(orks
Gary Barbe.rio, Deputy City Manager, C~nity Services
Via: Geoff Patnoe, Assistant City Manager ~
Re: Orion Center Project ':f jldate
Attachment A
{cityof
Carlsbad.
Memo ID #2020203
This memorandum provides an update on the status-ofthe Orion Center Project, Capital
Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and
operations facility that will house Public Works Branch and Parks Department field staff.
Background
Since the last project update submitted on May 9, 2019, Public Works staff has been working
diligently with Roesling Nakamura Terada Architects, Inc. (RNT) and Griffin Structures, Inc. (GSI)
to address regulatory and other comments raised by Community Development staff regarding
the Conditional Use Permit (CUP) application, which was originally submitted in December ·
2018; The comments were related to stormwater treatment and control, landscaping, fire
safety and traffic impacts and mitigation.
Over the course of the year, city staff worked with the consultants to address potential impacts
and develop appropriate.mitigation measures and project modifications t o ensure the project
complied with appropriate land use regulations; in particular, traffic impacts.
1·n late 2019, staff was finalizing the draft environmental document to prepare for public review.
The mitigation measures that were identified to address traffic impacts included payment of a
fair-share contribution toward the cost of extending the left-turn lanes at the intersections of El
Camino Real/Faraday Avenue al)d El Camino Real/Palomar Airport Road.
However, on Jan. 21, 2020, staff informed the City Council that the city's Climate Action Plan
(CAP) contained an incorrect calculation of the vehicle miles traveled (VMT), and for that
reason, the CAP was "unqualified" as a mitigation tool to address and mitigate project-level
impacts resulting from greenhouse gas (GHG) emissions. Because the California Environmental
Quality Act (CEQA) determination for the Orion Center Project relied on the CAP to address
GHG impacts, the project could not move forward until either a site-specific GHG analysis was
prepared or the CAP deficiencies were addressed.
Public Works Branch
Faraday Center 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730
Council Memo -Orion Center Project Update
Oct: 1, 2020
Page 2
On June 16, 2020, the City Council adopted new Vehicle Miles Traveled (VMT) standards
pursuant to state law and, on July 14, 2020, the City Council approved a revised CAP, which
resulted in a qualified CAP that could again be used to address project-level GHG impacts.
On Sept. 21, 2020, the cons~lting team submitted updated traffic impact reports and studies to
show compliance with the new standards, which are currently being reviewed by staff.
Next Steps
Staff anticipates that the project application, revised reports and updated environmental
document will be deemed complete and subsequently posted for public review in early
December. The revised timeline is as follows:
January 2021 Post CUP application and environmental document for public review
March/April 2021 Planning Commission approval of CUP
May/June 2021 Request City Council approval of bridging documents
October 2021 Request City Council approval of design-build contract
August 2022 Design-builder completes design and permitting for start of construction
December 2023 Estimated completion of construction
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Laura Rocha, Deputy City Manager, Administrative Services
Tom Frank, Transportation Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager
Tim Selke, Parks Ser:vices Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager
David Padilla, Interim Engineering Manager
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