HomeMy WebLinkAbout; ; Records Destruction Authorization Form-Finance; 2021-04-30RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.15 2021
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
9 boxes 01/01/12-12/31/12 ASDF-180
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: _____ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: DATE: -------------------
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{"Cityof Carlsbad Revised: 1/12/2021
CASH RECEIPTS 5 YEARS SEE ATTACHED
02/22/2021 2/24/2021
CORODATA 4/30/2021
--
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet .and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17392613 9/11/2017 At Corodata Cash Receipts C/R BATCHES 04/19/2012 -05/03/2012 12/31/2020 0400-80
17392635 9/11/2017 At Corodata Cash Receipts FY2011-2012 01/18/2012-01/31/2012 12/31/2020 0400-80
17392644 9/11/2017 At Corodata Cash Receipts FY2011-2012 01/01/2012-01/17 /2012 12/31/2020 0400-80
17392645 9/11/2017 At Corodata Cash Receipts C/R BATCHES 04/01/2012-04/18/2012 12/31/2020 0400-80
17392692 9/11/2017 At Corodata Cash Receipts C/R BATCHES 03/16/2012-03/30/2012 12/31/2020 0400-80
17392707 9/11/2017 At Coro data Cash Receipts C/R BATCHES 03/01/2012-03/15/2012 12/31/2020 0400-80
17392709 9/11/2017 At Corodata Cash Receipts C/R BATCHES 02/01/2012-02/16/2012 12/31/2020 0400-80
17392715 9/11/2017 At Corodata Cash Receipts C/R BATCHES 02/17 /2012-02/29/2012 12/31/2020 0400-80
17393641 9/12/2017 At Corodata Cash Receipts PROPERTY TAX 01/01/2010-06/30/2012 12/31/2020 0400-80
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RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.15,2O21
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
RECORDS MANAGEMENT: DATE
BOX NO. RECORDS DESCRIPTION DATED
9 BOXES JOURNAL ENTRIES
SEE ATTACHED SPREADSHEET 07 /01/2011-06/30/2013
CITY ATTORNEY:
RRS NO. RRS PERIOD
DATE
TAB BARCODE
(if applicable)
N/A
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: _____ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: -------
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{cityof Carlsbad Revised: 1/12/2021
ASDF-120 7 YEARS
02/22/2021 2/24/2021
Corodata 4/30/2021
--
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393569 9/12/2017 At Corodata Journal Entries FYll-12 10/04/2011-12/28/2011 12/31/2020 0400-80
17393571 9/12/2017 At Corodata Journal Entries FY 12/13 06/01/2013-06/30/2013 12/31/2020 0400-80
17393575 9/12/2017 At Corodata Journal Entries FYll-12 12/29/2011-03/06/2012 12/31/2020 0400-80
17393577 9/12/2017 At Corodata Journal Entries FY 12-13 07/01/2012-09/30/2012 12/31/2020 0400-80
17393578 9/12/2017 At Corodata Journal Entries FY12/13 10/01/2012-01/01/2013 12/31/2020 0400-80
17393711 9/12/2017 At Corodata Journal Entries FY 12/13 01/04/2013-03/08/2013 12/31/2020 0400-80
17393712 9/12/2017 At Corodata Journal Entries FY 12/13 03/07 /2013-05/31/2013 12/31/2020 0400-80
17393717 9/12/2017 At Corodata Journal Entries FYll-12 03/06/2012-05/10/2012 12/31/2020 0400-80
17393721 9/12/2017 At Corodata Journal Entries MONREDCCURRING REVERSALS 07 /01/2011-10/04/2011 12/31/2020 0400-80
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RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.15,2O21
REQUESTING DEPARTMENT: FINANCE REQUESTl;R: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX NO.
6 boxes
RECORDS MANAGEMENT: DATE
RECORDS DESCRIPTION
A/P -Credit Card Statements
SEE ATTACHED SPREADSHEETS
DATED
12/24/2012-11/22/2013
RRS NO.
ASDF-005
CITY ATTORNEY:
RRS PERIOD
DATE
TAB BARCODE
(if applicable)
N/A
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: -------------DATE: _____ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
{'Cityof Carlsbad Revised: 1/12/2021
7 YEARS
02/22/2021 2/24/2021
Corodata 4/30/2021
--
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
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BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393667 9/12/2017 At Corodata A/P -CC Statements · CREDIT CARD STMTS 6/24-7 /22/13 06/24/2013-07 /22/2013. 12/31/2020 0400-40
17393670 9/12/2017 At Corodata A/P -CC Statements CC BATCHES STMTS ADJUST 12/24/2012-01/22/20_!.3 12/31/2020 0400-40
17393688 9/12/2017 At Corodata A/P -CC Statements CREDIT CARD STMTS 8/22-9/23/13 08/22/2013-09/23/2Ql3 .12/31/2020 0400-40
17393689 9/12/2017 At Corodata · A/P -CC Statements STMTS FROM 2/22/13-3/22/13 02/22/2013-03/22/2013 12/31/2020 0400-40
17393697 9/12/2017 At Corodata A/P -CC Statements CREDIT CARD STMTS 10/22/13-11 10/22/2013-11/22/2013 12/31/2020 0400-40
17393698 9/12/2017 At Corodata A/P -CC Statements CREDIT CARD STMTS 4/22/13-5/22 04/22/2013-05/22/2013 12/31/2020 0400-40
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.15,2O21
REQUESTING DEPARTMENT: f I NANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
BOX NO.
54 boxes
RECORDS MANAGEMENT: DATE
RECORDS DESCRIPTION
ACCOUNTS PAYABLE
SEE ATTACHED SPREADSHEETS
DATED
12/20/2005-12/27/2005
06/08/2006;
01/01/2012-12/31/2013
RRS NO.
ASDF-005
CITY ATTORNEY:
RRS PERIOD
DATE
TAB BARCODE
(if applicable)
N/A
*if more spaces are needed, click in the last box in right hand corner of table and hit 11tab11• This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: ------CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: ------
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
(:"'City of Carlsbad Revised: 1/12/2021
7 YEARS
02/22/2021 2/24/2021
Corodata 4/30/2021
- -
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17324292 7/14/2017 At Corodata A/P 10995 01/01/2010-12/31/2012 12/31/2019 0400-40
17392753 9/11/2017 At Corodata A/P AP00145253-AP00145522 06/08/2006-06/08/2006 12/31/2020 0400-40
17393565 9/12/2017 At Corodata A/P AP00244516-00244715 04/18/2013-04/18/2013 12/31/2020 0400-40
17393567 9/12/2017 At Corodata A/P AP00243094-00243365 03/14/2013-03/21/2013 12/31/2020 0400-40
17393573 9/12/2017 At Corodata A/P AP00245285-00245558 05/09/2013-05/16/2013 12/31/2020 0400-40
17393579 9/12/2017 At Corodata A/P AP00241538-00241748 01/31/2013-01/31/2013 12/31/2020 0400-40
17393584 9/12/2017 At Corodata A/P ACCT$ PAYABLE 11/07 /2013-11/14/2013 12/31/2020 0400-40
17393585 9/12/2017 At Corodata A/P ACCTS PAYABLE 10/31/2013-10/31/2013 12/31/2020 0400-40
17393586 9/12/2017 At Corodata A/P ACCTS PAYABLE 07 /25/2013-07 /25/2013 12/31/2020 0400-40
17393587 9/12/2017 At Corodata A/P ACCTS PAYABLE 07 /11/2013-07 /11/2013 12/31/2020 0400-40
17393597 9/12/2017. At Corodata A/P ACCT$ PAYABLE 07/03/2013-07/11/2013 12/31/2020 0400-40
17393605 9/12/2017 At Corodata A/P ACCT$ PAYABLE 06/19/2013-06/27 /2013 12/31/2020 0400-40
17393606 9/12/2017. At Corodata A/P ACCTS PAYABLE 07/18/2013-07/25/2013 12/31/2020 0400-40
17393608 9/12/2017 At Corodata A/P REVERSED CHECKS 01/01/2012-12/31/2013 12/31/2020 0400-40
17393609 9/12/2017 At Corodata A/P ACCTS PAYABLE 08/22/2013-08/22/2013 12/31/2020 0400-40
17393612 9/12/2017 At Corodata A/P ACCOUNT PAYABLE 09/05/2013-09/05/2013 12/31/2020 0400-40
17393613 9/12/2017 At Corodata A/P ACCTS PAYABLE 10/17/2013-10/17/2013 12/31/2020 0400-40
17393614 9/12/2017 At Corodata A/P ACCTS PAYABLE 09/12/2013-09/18/2013 12/31/2020 0400-40
17393615 9/12/2017 At Corodata A/P ACCT$ PAYABLE 08/15/2013-08/22/2013 12/31/2020 0400-40
17393617 9/12/2017 At Corodata A/P ACCTS PAYABLE 10/03/2013-10/03/2013 12/31/2020 0400-40
17393618 9/12/2017 At Corodata A/P ACCT$ PAYABLE 06/06/2013-06/13/2013 12/31/2020 0400-40
17393619 9/12/2017 At Corodata A/P ACCT$ PAYABLE 06/13/2013-06/13/2013 12/31/2020 0400-40
17393634 9/12/2017 At Corodata A/P ACCTS PAYABLE 10/24/2013-10/31/2013 12/31/2020 0400-40
17393659 9/12/2017 At Corodata A/P AP00245559-00245808. 05/16/2013-05/16/2013 12/31/2020 0400-40
17393662 9/12/2017 At Corodata A/P ACCTS PAYABLE 09/19/2013-09/20/2013 12/31/2020 0400-40
17393664 9/12/2017 At Corodata A/P ACCT$ PAYABLE 07 /25/2013-08/09/2013 12/31/2020 0400-40
17393674 9/12/2017 At Corodata A/P ACCTS PAYABLE 09/26/2013-09/26/2013 12/31/2020 0400-40
17393675 9/12/2017 At Corodata A/P ACCTS PAYABLE 08/08/2013-08/09/2013 12/31/2020 0400-40
17393684 9/12/2017 At Corodata A/P ACCTS PAYABLE 11/21/2013-11/21/2013 12/31/2020 0400-40
17393696 9/12/2017 At Corodata A/P ACCTS PAYABLE 11/14/2013-11/14/2013 12/31/2020 0400-40
17393703 9/12/2017 At Corodata A/P AP00240655-00240925 01/10/2013-01/10/2013 12/31/2020 0400-40
17393706 9/12/2017 At Corodata A/P AP00240926-00241173 11/07/2013-11/24/2013 12/31/2020 0400-40
17393714 9/12/2017 At Corodata A/P AP00245809-00246167 05/23/2013-05/30/2013 12/31/2020 0400-40
17393725 9/12/2017 At Corodata A/P AP00240399-00240654 12/27 /2012-01/03/2013 12/31/2020 0400-40
17393726 9/12/2017 At Corodata A/P AP00243366-00243607 03/21/2013-03/22/2013 12/31/2020 0400-40
17393730 9/12/2017 At Corodata A/P AP00242669-00242878 02/28/2013-03/07 /2013 12/31/2020 0400-40
17393733 9/12/2017 At Corodata A/P AP00241174-00241537 01/24/2013-01/31/2013 12/31/2020 0400-40
17393736 9/12/2017 At Coro data A/P AP00246168-00246356 05/30/2013-05/30/2013 12/31/2020 0400-40
17393740 9/12/2017 At Corodata A/P AP00242014-00242336 02/14/2013-02/21/2013 12/31/2020 0400-40
17393756 9/12/2017 At Corodata A/P AP00138055-AP00138452 12/20/2005-12/27 /2005 12/31/2020 0400-40
17393757 9/12/2017 At Corodata A/P AP00244003-00244263 04/04/2013-04/10/2013 12/31/2020 0400-40
17393759 9/12/2017 At Corodata A/P AP00244716-00245055 04/25/2013-05/02/2013 12/31/2020 0400-40
17393785 9/12/2017 At Corodata A/P AP00253852-AP00254307 12/19/2013-12/26/2013 12/31/2020 0400-40
17393803 9/12/2017 At Corodata A/P AP00244264-00244515 04/11/2013-04/18/2013 12/31/2020 0400-40
17393805 9/12/2017 At Corodata A/P AP00253263-AP00253580 11/27/2013-12/05/2013 12/31/2020 0400-40
17393808 9/12/2017 At Corodata A/P AP00253581-AP00253851 12/12/2013-12/12/2013 12/31/2020 0400-40
17393868 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00241749-00242013, 2/6/2013 02/06/13 12/31/2020 0400-40
17393877 9/12/2017 At Corodata A/P AP00242337-00242668 02/21/2013-02/28/2013 12/31/2020 0400-40
17393892 9/12/2017 At Corodata A/P ACCOUNTS PAYABLE 00242879-00243093, 2/7/2013 02/07/13 12/31/2020 0400-40
17393969 9/12/2017 At Corodata A/P AP00243608-00244002 03/28/2013-04/14/2013 12/31/2020 0400-40
17393973 9/12/2017 At Corodata A/P ACCTS PAYABLE 6/27/2013 12/31/2020 0400-40
17393988 9/12/2017 At Corodata A/P ACCTS PAYABLE 10/10/2013-10/17 /2013 12/31/2020 0400-40
17393992 9/12/2017 At Corodata A/P AP00245056-00245284 05/02/2013-05/02/2013 12/31/2020 0400-40
17393994 9/12/2017 At Corodata A/P ACCTS PAYABLE 08/29/2013-09/03/2013 12/31/2020 0400-40
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.15,2O21
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS ----------
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
ASDF-030
17393865 BANK ACCOUNT RECONCILIATIONS 07/01/2012-12/31/2012 N/A
ASDF-030
17393974 BANK ACCOUNT RECONCILIATIONS 01/01/2013-06/30/2013
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: _____ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
("Cityof Carlsbad Revised: 1/12/2021
7 YEARS
7 YEARS
02/22/2021 2-24-2021
Corodata 4/30/2021
- -
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
~
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393865 9/12/2017 At Corodata Bank Reconciliation BANK ACCOUNT RECONCILIATIONS 07 /01/2012-12/31/2012 12/31/2020 0420-20 0420-55
17393974 9/12/2017 At Corodata Bank Reconciliation BANK ACCOUNT RECONCILIATIONS Ol/01/2013-06/30/2013 12/31/2020 0420-20 0420-55
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 15, 2021 -----------
REQUESTING
DEPARTMENT: f I NANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
�. -1.,,/c,_/7-1
DE�TMl1NT HEAD{ 1DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
17324259 TOT (FY 14-15) 07/01/2014 -ASDF-150 N/A A-K 06/30/2015
17324260 TOT (FY 14-15) 07/01/2014 -ASDF-150 N/A L-Z 06/30/2015
*If more spaces are needed, click in the lost box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _
DATE: ------
DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. ('city ofCarlsbad Revised: 1/12/2021
5 YEARS
5 YEARS
02/22/2021 2/24/2021
Corodata 4/30/2021
- -
cru~(
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17324259 7/14/2017 At Corodata TOT FY 14-15 A-K 07 /01/2014-06/30/2015 12/31/2020 0480-87
17324260 7/14/2017 At Corodata TOT FY 14-15 L-Z 07 /01/2014-06/30/2015 12/31/2020 0480-87
~Jlt (9\
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 15, 2021 -----------
REQUESTING
DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
17393924 PAYROLL 03/18/2013-08/04/2013 ASDF-245 7 years
17394002 PAYROLL 10/15/2012-03/17/2013 ASDF-245 7 years
*If more spaces are needed, click in the last bax in right hand earner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _
DATE: _____ _
DATE: ------
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
('Cityof Carlsbad Revised: 1/12/2021
02/22/2021 2/24/2021
Corodata 4/30/2021
- -
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393924 9/12/2017 At Corodata Payroll PAYROLL RECORDS/RECONCILIATIONS PP 03/18/13-08/04/13 03/18/2013-08/04/2013 12/31/2020 ASDF-240
17394002 9/12/2017 At Corodata Payroll PAYROLL RECORDS/RECONCILIATIONS PP 10/15/12 -03/17 /13 10/15/2012 -03/17/2013 12/31/2020 ASDF-240
~--
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.15,2O21
REQUESTING DEPARTMENT: FINANCE REQUESTER: BRIDGET DESMARAIS
DESTRUCTION APPROVALS:
We ce,tify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
�2-b!Y �DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS PERIOD TAB BARCODE
(if applicable)
17393826 BUDGET ENTRIES (IFAS) 07/01/2011-06/30/2012 N/A
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This will create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: -------CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: -------
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program.
("City of Carlsbad Revised: 1/12/2021
ASDF-120 7 YEARS
02/22/2021 2/24/2021
Corodata 4/30/2021
- -
o • •• I
Please review the attached list of boxes that are ready for destruction per the Records Retention
Schedule.
• If there are any issues or discrepancies, please make any notes.
• If there are NO changes, please initial/sign each spreadsheet and return to Lauren and we will
prepare the boxes for destruction.
Thank you
Bridget & Lauren
BARCODE DATE SENT STATUS CATEGORY CONTENTS DATE RANGE DESTROY DATE RRS#
17393826 9/12/2017 At Corodata Budget Entries FYll/12 07/01/2011 -06/30/2012 12/31/2020 0400-80
~'