HomeMy WebLinkAbout2021-05-11; City Council; ; Fiscal Year 2021-22 City Council Goal Work Plan Options for Fire DepartmentMeeting Date: May 11, 2021
To: Mayor and City Council
From: Scott Chadwick, City Manager
Staff Contact: Michael Calderwood, Fire Chief
michael.calderwood@carlsbadca.gov, 760-931-2141
Subject: Fiscal Year 2021-22 City Council Goal Work Plan Options for Fire
Department
District: All
Recommended Action
1.Receive a report and presentation on potential work plan options to achieve the City Council
goal to bring the Fire Department into conformance with Standards of Cover evaluation
2.Adopt a resolution approving the preferred work plan for incorporation into the fiscal year
2021-22 city budget
Executive Summary / Discussion
The City Council concluded its goal setting workshops on March 11, 2021, by identifying four priority
goals as well as additional goals to be considered in the fall.
One of those goals was to bring the Fire Department into conformance with the Standards of Cover
evaluation. This comprehensive evaluation identified both the current deployment performance of the
Fire Department and the city’s desired service levels and then assessed the city’s ability to provide them.
This evaluation was begun by an outside consultant in 2019 and completed and presented to the City
Council on May 19, 2020.
On April 27, 2021, the City Council reviewed work plans for each priority goal for incorporation into the
fiscal year 2021-22 city budget. Following staff’s presentations of the proposed work plans, the City
Council asked Fire Department staff to prepare additional options and timelines for the council’s further
consideration.
After considering additional options and timelines, the Fire Department still supports the original work
plan as its top recommendation. The work plan is attached as Exhibit 2 for reference.
As requested, the Fire Department prepared two additional work plans for City Council consideration.
Option 1 would postpone the remodeling of Fire Station 4 and deploy two ambulances starting Jan. 1,
2022. Two variations on that option and the potential costs are detailed in exhibits 3 and 4.
May 11, 2021 Item #10 Page 1 of 20
Option 2 is similar to the original work plan but staggers the deployment of two new ambulances over
fiscal year 2021-22 and fiscal year 2022-23. Two variations on that option and the potential costs are
detailed in exhibits 5 and 6.
Fiscal Analysis
To create a measurable comparison, the following table shows one-time and ongoing costs for each of
the options detailed in the exhibits for fiscal year 2021-22, fiscal year 2022-23 and full implementation in
fiscal year 2023-24.
Option FY 2021-22
one-time
FY 2021-22
ongoing1
FY 2022-23
one-time
FY 2022-23
ongoing1
CIP
one-time2
Station 4
project charters4
FY 2023-24
ongoing3
Total cost
FY 2021-24
Original $1,139,299 $2,401,452 $1,025,900 $3,574,999 $3,835,000 $0 $4,345,097 $16,321,747
1A $1,139,299 $1,467,751 $1,030,200 $3,544,614 $935,000 ($5,067,590) $4,322,105 $7,371,379
1B $1,177,324 $1,570,968 $1,131,375 $3,934,714 $935,000 ($5,067,590) $4,854,729 $8,536,520
2A $1,075,474 $824,634 $1,094,025 $3,508,762 $3,835,000 $0 $4,322,105 $14,660,000
2B $1,075,474 $824,634 $1,233,225 $3,934,714 $3,835,000 $0 $4,854,729 $15,757,776
1 Ongoing does not include full-year costs for items implemented midyear
2 Does not include $15M for Fire Station 7 construction, planned for fiscal year 2026-28
3 Ongoing includes full-year costs for all items
4 Some cost savings may be offset by an increase in future required refurbishments
There is sufficient funding available in the city’s General Fund Reserve to fund the estimated one-time
costs ranging from $1,075,474 to $1,177,324 for fiscal year 2021-22 and between $1,025,900 and
$1,233,225 for fiscal year 2022-23 associated with the Fire Department Standards of Coverage goal.
City Council Policy No. 74 - General Fund Reserve Policy, states that:
“At the discretion of the City Council, reserve levels in excess of the 40% target requirement,
may be used for one-time opportunity cost purposes. For example, one-time expenditures
resulting in future efficiencies, infrastructure, special projects, or key economic development
opportunities that provide savings or efficiencies where no funding source otherwise exists.
These types of one-time opportunity costs may only be authorized by formal City Council action
where findings have been made as to what constitutes the savings or how efficiencies will be
achieved.”
The one-time opportunity costs associated with initiating efforts will help achieve efficiencies in
providing Fire Department services, emergency transports and other emergency service activities.
The fiscal year 2021-22 ongoing costs associated with the selected option will be presented by staff in
the final fiscal year 2021-22 budget at a future City Council meeting.
Potential cost recovery methods
Ambulance fee revenues totaled $2.7M in fiscal year 2019-20. By adding two ambulances, the Fire
Department estimates an additional 600 transports per year, generating roughly $330,000 of revenue.
The Fire Department will conduct an Ambulance Fee Study in fiscal year 2021-22. The study will review
and analyze current ambulance service fees to determine if fees charged are appropriate. The city could
potentially recoup additional ambulance transport costs over time, but revenue estimates cannot be
forecasted before the study is completed.
The city is considering adopting a fire prevention inspection fee that would fund the costs of that
program. The city is not currently charging a fee for this service. However, charging a fee for this service
is in line with the city’s practice of recovering costs for services provided, state laws and the practice in
comparable jurisdictions.
May 11, 2021 Item #10 Page 2 of 20
The Fire Department is and will continue to participate in all existing and upcoming supplemental
governmental programs that provide reimbursement for ambulance transport, with the goal of helping
offset the cost of providing these services.
Next Steps
Staff will prepare fiscal year 2021-22 budget requests according to City Council’s work plan preference.
Over the next four years, the Fire Department will partner with the Public Works Department to develop
a Fire Department Facility Master Plan, to identify existing Fire Department deficiencies and potential
sites for Fire Station 8 and Fire Station 9.
Environmental Evaluation (CEQA)
In keeping with California Public Resources Code Section 21065, this action does not constitute a
“project” within the meaning of the California Environmental Quality Act in that it has no potential to
cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical
change in the environment. Therefore, it does not require environmental review.
Public Notification
Public notice of this item was posted in keeping with the Ralph M. Brown Act and it was available for
public viewing and review at least 24 hours before the scheduled meeting date.
Exhibits
1. City Council resolution
2. Original Work Plan
3. Work Plan Option 1A
4. Work Plan Option 1B
5. Work Plan Option 2A
6. Work Plan Option 2B
May 11, 2021 Item #10 Page 3 of 20
RESOLUTION NO. 2021-111
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE WORK PLAN AND AUTHORIZING THE USE OF
GENERAL FUND RESERVES AND OTHER FUNDING SOURCES TO ACHIEVE THE
CITY COUNCIL GOAL OF "BRING THE FIRE DEPARTMENT INTO
CONFORMANCE WITH STANDARDS OF COVER EVALUATION"
WHEREAS, the City Council held a series of three Goal Setting Workshops in the first quarter
of 2021; and
WHEREAS, on March 11, 2021, City Council identified four priority goals for fiscal year 2021-
22; and
WHEREAS, the City Council directed staff to develop a work plan to accomplish the priority
goal of "Bring the Fire Department into conformance with Standards of Cover evaluation";
WHEREAS, staff developed five work plan options for City Council consideration that outlined
objectives arid tasks to be achieved in fiscal year 2021-22:
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.The above recitations are true and correct.
2.The City Council approves Work Plan Option 1A as reflected in Exhibit 3 ;
3.The City Council finds that the one-time opportunity cost of $3,104,499 associated with
work described in the work plan will achieve efficiencies in providing Fire Department
services, emergency transports, and other emergency service activities.
4.The Deputy City Manager, Administrative Services is authorized to assign $3,104,499
of the unassigned General Fund reserve balance at fiscal year-end 2020-2021 to pay for
one-time opportunity costs identified in Work Plan Option 1A .
5.The City Manager is authorized to include in the city's FY 2021-22 Preliminary Operating
Budget the $2,074,299 of one-time opportunity costs as well as the additional budget
necessary to carry out all the City Council approved program objectives described in
Work Plan Option 1A as reflected in Exhibit 3 .
May 11, 2021 Item #10 Page 4 of 20
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 11th day of May, 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
nAry)
BARBARA ENGLESON, City Clerk
(SEAL)
May 11, 2021 Item #10 Page 5 of 20
Goal Bring Fire Department into conformance with Standards of
Cover evaluation.
Lead Fire Department
Supporting City Attorney
Human Resources
PW-Fleet & Facilities
PW-Utilities
Finance
Planning
PW-Transportation
Information Technology
Resource needs Fire Department resource needs:
Fiscal Year 2021-22 ($3,540,749)
• Two ambulances ($580,000)
• Ambulance outfitting ($260,000)
• Ambulance supplies ($78,300/year)
• Reserve apparatus ($133,624)
• 9 FTE Paramedic Firefighters ($1,430,604)
• Paramedic Firefighter equipment ($556,974)
• 3 FTE Emergency Medical Technicians ($259,500)
• FT Emergency Medical Technician equipment ($83,358)
• 3 PT EMT Emergency Medical Technicians ($107,559)
• PT Emergency Medical Technician equipment ($50,830)
Fiscal Year 2022-23 ($2,681,702)
• Fire engine ($806,000)
• Fire engine outfitting ($172,600)
• Fire engine supplies ($21,150/year)
• 11 FTE Emergency Medical Technicians ($951,500)
• FT Emergency Medical Technician equipment ($305,646)
• 5 PT FTE Emergency Medical Technicians ($179,270)
• PT Emergency Medical Technician equipment ($59,304)
• 3 Captain promotions ($92,238)
• 3 Engineer promotions ($23,994)
• Temporary FS 7 operating costs ($70,000)
Public Works resource needs:
Fiscal Year 2021-22 ($3,835,000)
• New CIP project for FS 6 ($35,000 for office to bedroom
conversion)
• Existing CIP project for FS 4 (need additional $2.9M)
• New CIP project for temporary FS 7 ($900,000)
*includes community outreach for $50,000
Fiscal Year 2022-23 ($15,000,000)
• New CIP project for permanent FS 7 ($15M) in 5-7 years
plus property acquisition
Estimated
completion
Completion in three phases:
Objective 1 – 3/23; Objective 2 – 1/23; Objective 3 – 2026-2028
Original work plan
May 11, 2021 Item #10 Page 6 of 20
Objective #1
Improve Fire Stations 4 and 6 and procure two new ambulances
Tasks
• Procure two ambulances ($580,000)
o Order – July 2021
o Receive – February 2022
Tasks
• Complete CUP application and receive Planning Commission approval of
FS 4 modifications – Sept 2021
• Request CC approve plans and authorize bidding – Nov 2021
• Request CC award a contract for construction – Jan 2022
• Construct FS 4 modifications (FY 2021-22 CIP request of additional
$2.9M pending) – March 2022 – March 2023
Tasks
• Convert FS 6 office to bedroom
o $35,000 (Sept 2021)
Objective #2
Staff a temporary Fire Station 7 in the area of Cannon Rd west of the I-5 and procure
new fire engine
Tasks
• Identify location and secure land use (if needed) for temporary FS 7
• Obtain discretionary approvals for temporary FS 7 (assumption voter
approval not required) ($300,000)
*includes community outreach ($50,000)
o RFP for architectural and engineering services including: (July
2021)
Site plan/architecture
Geotechnical
Noise study
Biology mapping/bird surveys
Priority project/hydromodification
Phase I site assessment
Cultural Resources
Civil, including wet utilities
Does not include dry utilities (electricity,
communications, IT)
o Award design contracts (Oct 2021)
o Design (Nov 2021-March 2022)
o Discretionary permits (April 2022-July 2022)
• Bid/Construct temporary FS 7 ($600,000) (July 2022-Jan 2023)
• Relocate structure from temporary FS 2 and staff temporary FS 7 – Jan
2023
May 11, 2021 Item #10 Page 7 of 20
Tasks
• Procure Fire Engine ($806,000)
o Order – Sept 2022
o Receive – Jan 2024
Objective #3
Establish a permanent Fire Station 7 in the area of Cannon Rd west of I-5
Tasks
• Voter approval required in 2022
• Public outreach
• Identify location and secure land use for permanent FS 7
• Obtain discretionary approvals/permits
• Design/bid/construct FS 7, 2026-2028
May 11, 2021 Item #10 Page 8 of 20
Exhibit 3
Goal Bring Fire Department into conformance with Standards of
Cover evaluation.
Lead Fire Department
Supporting City Attorney
Human Resources
PW-Fleet & Facilities
PW-Utilities
Finance
Planning
PW-Transportation
Information Technology
Resource needs Fire Department resource needs:
Fiscal Year 2021-22 ($2,607,050)
• Two ambulances ($580,000)
• Ambulance outfitting ($260,000)
• Ambulance supplies ($78,300)
• Reserve apparatus ($133,624)
• 9 FTE Paramedic Firefighters ($715,302) 6 mos
• Paramedic Firefighter equipment ($556,974)
• 3 FTE Emergency Medical Technicians ($129,750) 6 mos
• FT Emergency Medical Technician equipment ($83,358)
• 2 PT EMT Emergency Medical Technicians ($35,854)6 mos
• PT Emergency Medical Technician equipment ($33,888)
Fiscal Year 2022-23 ($2,049,911)
• Fire engine ($806,000)
• Fire engine outfitting ($172,600)
• Fire engine supplies ($21,150)
• 12 FTE Emergency Medical Technicians ($519,000) 6 mos
• FT Emergency Medical Technician equipment ($333,432)
• 3 PT FTE Emergency Medical Technicians ($53,781) 6 mos
• PT Emergency Medical Technician equipment ($50,832)
• 3 Captain promotions ($46,119) 6 mos
• 3 Engineer promotions ($11,997) 6 mos
• Temporary FS 7 operating costs ($35,000) 6 mos
Public Works resource needs:
Fiscal Year 2021-22 ($935,000)
• New CIP project for FS 6 ($35,000 for office to bedroom
conversion)
• New CIP project for temporary FS 7 ($900,000)
*includes community outreach for $50,000
Fiscal Year 2022-23 ($15,000,000)
• New CIP project for permanent FS 7 ($15M) in 5-7 years
plus property acquisition
Estimated
completion
Completion in three phases:
Objective 1 – 1/22; Objective 2 – 1/23; Objective 3 – 2026-2028
Work plan option 1A
May 11, 2021 Item #10 Page 9 of 20
Objective #1
Improve Fire Station 6 and procure two new ambulances
Tasks
• Procure two ambulances ($580,000)
o Order – July 2021
o Receive – January 2022
Tasks
• Convert FS 6 office to bedroom
o $35,000 (Sept 2021)
Objective #2
Staff a temporary Fire Station 7 in the area of Cannon Rd west of the I-5 and procure
new fire engine
Tasks
• Identify location and secure land use (if needed) for temporary FS 7
• Obtain discretionary approvals for temporary FS 7 (assumption voter
approval not required) ($300,000)
*includes community outreach ($50,000)
o RFP for architectural and engineering services including: (July
2021)
Site plan/architecture
Geotechnical
Noise study
Biology mapping/bird surveys
Priority project/hydromodification
Phase I site assessment
Cultural Resources
Civil, including wet utilities
Does not include dry utilities (electricity,
communications, IT)
o Award design contracts (Oct 2021)
o Design (Nov 2021-March 2022)
o Discretionary permits (April 2022-July 2022)
• Bid/Construct temporary FS 7 ($600,000) (July 2022-Jan 2023)
• Relocate structure from temporary FS 2 and staff temporary FS 7 – Jan
2023
Tasks
• Procure Fire Engine ($806,000)
o Order – July 2022
o Receive – July 2023
May 11, 2021 Item #10 Page 10 of 20
Objective #3
Establish a permanent Fire Station 7 in the area of Cannon Rd west of I-5
Tasks
• Voter approval required in 2022
• Public outreach
• Identify location and secure land use for permanent FS 7
• Obtain discretionary approvals/permits
• Design/bid/construct FS 7, 2026-2028
Item Qty Cost Item Qty Cost
Ambulance 2 580,000$ Engine 1 806,000$
Ambulance Outfitting 2 260,000$ Engine Outfitting 1 172,600$
Reserve Apparatus 1 133,624$ FT EMT Equipment 12 51,600$
FT PMFF Equipment 9 152,775$ 1,030,200$
FT EMT Equipment 3 12,900$ FT EMT Salary (6 months)12 519,000$
Fire Station 6 Office Conversion 1 35,000$ FT EMT Equipment 12 281,832$
Temporary Fire Station 7 1 900,000$ PT EMT Salary (6 months)6 53,784$
2,074,299$ PT EMT Equipment 12 50,832$
FT PMFF Salary (6 months)9 715,302$ Captain Promotions (6 months)3 46,119$
FT PMFF Equipment 9 404,199$ Engineer Promotions (6 months)3 12,000$
FT EMT Salary (6 months)3 129,750$ Engine M&O 1 21,150$
FT EMT equipment 3 70,458$ Ambulance Fleet ISF Charges 2 176,240$
PT EMT Salary (6 months)4 35,854$ Fire Station 7 Operating Costs (6 months)1 35,000$
PT EMT Equipment 8 33,888$ FT PMFF Salary 9 1,430,604$
Ambulance M&O 2 78,300$ FT PMFF Equipment 9 404,199$
1,467,751$ FT EMT Salary 3 259,500$
FT EMT Equipment 3 70,458$
3,542,050$ PT EMT Salary 4 71,708$
PT EMT Equipment 8 33,888$
Ambulance M&O 2 78,300$
3,544,614$
4,574,814$
Fiscal Year 2021-22 Costs Fiscal Year 2022-23 Costs
Subtotal
Subtotal
Subtotal
Grand Total
Subtotal
Grand Total
May 11, 2021 Item #10 Page 11 of 20
Exhibit 4
Goal Bring Fire Department into conformance with Standards of
Cover evaluation.
Lead Fire Department
Supporting City Attorney
Human Resources
PW-Fleet & Facilities
PW-Utilities
Finance
Planning
PW-Transportation
Information Technology
Resource needs Fire Department resource needs:
Fiscal Year 2021-22 ($2,748,292)
• Two ambulances ($580,000)
• Ambulance outfitting ($260,000)
• Ambulance supplies ($78,300)
• Reserve apparatus ($133,624)
• 12 FTE Paramedic Firefighters ($953,736) 6 mos
• Paramedic Firefighter equipment ($742,632)
Fiscal Year 2022-23 ($2,365,142)
• Fire engine ($806,000)
• Fire engine outfitting ($172,600)
• Fire engine supplies ($21,150)
• 9 FTE Paramedic Firefighters ($715,302) 6 mos
• Paramedic Firefighter equipment ($556,974)
• 3 Captain promotions ($46,119) 6 mos
• 3 Engineer promotions ($11,997) 6 mos
• Temporary FS 7 operating costs ($35,000) 6 mos
Public Works resource needs:
Fiscal Year 2021-22 ($935,000)
• New CIP project for FS 6 ($35,000 for office to bedroom
conversion)
• New CIP project for temporary FS 7 ($900,000)
*includes community outreach for $50,000
Fiscal Year 2022-23 ($15,000,000)
• New CIP project for permanent FS 7 ($15M) in 5-7 years
plus property acquisition
Estimated
completion
Completion in three phases:
Objective 1 – 1/22; Objective 2 – 1/23; Objective 3 – 2026-2028
Objective #1
Improve Fire Station 6 and procure two new ambulances
Tasks
• Procure two ambulances ($580,000)
Work plan option 1B
May 11, 2021 Item #10 Page 12 of 20
o Order – July 2021
o Receive – January 2022
Tasks
• Convert FS 6 office to bedroom
o $35,000 (Sept 2021)
Objective #2
Staff a temporary Fire Station 7 in the area of Cannon Rd west of the I-5 and procure
new fire engine
Tasks
• Identify location and secure land use (if needed) for temporary FS 7
• Obtain discretionary approvals for temporary FS 7 (assumption voter
approval not required) ($300,000)
*includes community outreach ($50,000)
o RFP for architectural and engineering services including: (July
2021)
Site plan/architecture
Geotechnical
Noise study
Biology mapping/bird surveys
Priority project/hydromodification
Phase I site assessment
Cultural Resources
Civil, including wet utilities
Does not include dry utilities (electricity,
communications, IT)
o Award design contracts (Oct 2021)
o Design (Nov 2021-March 2022)
o Discretionary permits (April 2022-July 2022)
• Bid/Construct temporary FS 7 ($600,000) (July 2022-Jan 2023)
• Relocate structure from temporary FS 2 and staff temporary FS 7 – Jan
2023
Tasks
• Procure Fire Engine ($806,000)
o Order – July 2022
o Receive – July 2023
Objective #3
Establish a permanent Fire Station 7 in the area of Cannon Rd west of I-5
Tasks
• Voter approval required in 2022
• Public outreach
• Identify location and secure land use for permanent FS 7
• Obtain discretionary approvals/permits
• Design/bid/construct FS 7, 2026-2028
May 11, 2021 Item #10 Page 13 of 20
Item Qty Cost Item Qty Cost
Ambulance 2 580,000$ Engine 1 806,000$
Ambulance Outfitting 2 260,000$ Engine Outfitting 1 172,600$
Reserve Apparatus 1 133,624$ FT PMFF Equipment 9 152,775$
FT PMFF Equipment 12 203,700$ 1,131,375$
Fire Station 6 Office Conversion 1 35,000$ FT PMFF Salary (6 months)9 715,302$
Temporary Fire Station 7 1 900,000$ FT PMFF Equipment 9 404,199$
2,112,324$ Captain Promotions (6 months)3 46,119$
FT PMFF Salary (6 months)12 953,736$ Engineer Promotions (6 months)3 12,000$
FT PMFF equipment 12 538,932$ Engine M&O 1 21,150$
Ambulance M&O 2 78,300$ Ambulance Fleet ISF Charges 2 176,240$
1,570,968$ Fire Station 7 Operating Costs (6 months)1 35,000$
FT PMFF Salary 12 1,907,472$
3,683,292$ FT PMFF Equipment 12 538,932$
Ambulance M&O 2 78,300$
3,934,714$
5,066,089$
Grand Total
Subtotal
Grand Total
Subtotal
Subtotal
Subtotal
Fiscal Year 2022-23 CostsFiscal Year 2021-22 Costs
May 11, 2021 Item #10 Page 14 of 20
Exhibit 5
Goal Bring Fire Department into conformance with Standards of
Cover evaluation.
Lead Fire Department
Supporting City Attorney
Human Resources
PW-Fleet & Facilities
PW-Utilities
Finance
Planning
PW-Transportation
Information Technology
Resource needs Fire Department resource needs:
Fiscal Year 2021-22 ($1,900,108)
• Two ambulances ($580,000)
• Ambulance outfitting ($260,000)
• Ambulance supplies ($78,300)
• Reserve apparatus ($133,624)
• 6 FTE Paramedic Firefighters ($476,868) 6 mos
• Paramedic Firefighter equipment ($371,316)
Fiscal Year 2022-23 ($3,125,037)
• Fire engine ($806,000)
• Fire engine outfitting ($172,600)
• Fire engine supplies ($21,150)
• 3 FTE Paramedic Firefighters ($476,868)
• Paramedic Firefighter equipment ($185,658)
• 3 FTE Emergency Medical Technicians ($259,500)
• 12 FTE Emergency Medical Technicians ($519,000) 6 mos
• FT Emergency Medical Technician equipment ($416,790)
• 5 PT FTE Emergency Medical Technicians ($89,635) 6 mos
• PT Emergency Medical Technician equipment ($84,720)
• 3 Captain promotions ($46,119) 6 mos
• 3 Engineer promotions ($11,997) 6 mos
• Temporary FS 7 operating costs ($35,000) 6 mos
Public Works resource needs:
Fiscal Year 2021-22 ($3,835,000)
• New CIP project for FS 6 ($35,000 for office to bedroom
conversion)
• Existing CIP project for FS 4 (need additional $2.9M)
• New CIP project for temporary FS 7 ($900,000)
*includes community outreach for $50,000
Fiscal Year 2022-23 ($15,000,000)
• New CIP project for permanent FS 7 ($15M) in 5-7 years
plus property acquisition
Estimated
completion
Completion in three phases:
Objective 1 – 3/23; Objective 2 – 1/23; Objective 3 – 2026-2028
Work Plan option 2A
May 11, 2021 Item #10 Page 15 of 20
Objective #1
Improve Fire Stations 4 and 6 and procure two new ambulances
Tasks
• Procure two ambulances ($580,000)
o Order one– July 2021
o Receive- January 2022
o Order one – January 2022
o Receive- July 2022
Tasks
• Complete CUP application and receive Planning Commission approval of
FS 4 modifications – Sept 2021
• Request CC approve plans and authorize bidding – Nov 2021
• Request CC award a contract for construction – Jan 2022
• Construct FS 4 modifications (FY 2021-22 CIP request of additional
$2.9M pending) – March 2022 – March 2023
Tasks
• Convert FS 6 office to bedroom
o $35,000 (Sept 2021)
Objective #2
Staff a temporary Fire Station 7 in the area of Cannon Rd west of the I-5 and procure
new fire engine
Tasks
• Identify location and secure land use (if needed) for temporary FS 7
• Obtain discretionary approvals for temporary FS 7 (assumption voter
approval not required) ($300,000)
*includes community outreach ($50,000)
o RFP for architectural and engineering services including: (July
2021)
Site plan/architecture
Geotechnical
Noise study
Biology mapping/bird surveys
Priority project/hydromodification
Phase I site assessment
Cultural Resources
Civil, including wet utilities
Does not include dry utilities (electricity,
communications, IT)
o Award design contracts (Oct 2021)
o Design (Nov 2021-March 2022)
o Discretionary permits (April 2022-July 2022)
• Bid/Construct temporary FS 7 ($600,000) (July 2022-Jan 2023)
May 11, 2021 Item #10 Page 16 of 20
• Relocate structure from temporary FS 2 and staff temporary FS 7 – Jan
2023
Tasks
• Procure Fire Engine ($806,000)
o Order – July 2022
o Receive – July 2023
Objective #3
Establish a permanent Fire Station 7 in the area of Cannon Rd west of I-5
Tasks
• Voter approval required in 2022
• Public outreach
• Identify location and secure land use for permanent FS 7
• Obtain discretionary approvals/permits
• Design/bid/construct FS 7, 2026-2028
Item Qty Cost Item Qty Cost
Ambulance 2 580,000$ Engine 1 806,000$
Ambulance Outfitting 2 260,000$ Engine Outfitting 1 172,600$
Reserve Apparatus 1 133,624$ FT EMT Equipment 15 64,500$
FT PMFF Equipment 6 101,850$ FT PMFF Equipment 3 50,925$
Fire Station 6 Office Conversion 1 35,000$ 1,094,025$
Temporary Fire Station 7 1 900,000$ FT PMFF Salary 3 476,868$
Fire Station 4 Modification 1 2,900,000$ FT PMFF Equipment 3 134,733$
4,910,474$ FT EMT Salary (6 months)12 519,000$
FT PMFF Salary (6 months)6 476,868$ FT EMT Salary 3 259,500$
FT PMFF equipment 6 269,466$ FT EMT Equipment 15 352,290$
Ambulance M&O 2 78,300$ PT EMT Salary (6 months)10 89,640$
824,634$ PT EMT Equipment 20 84,720$
Captain Promotions (6 months)3 46,119$
5,735,108$ Engineer Promotions (6 months)3 12,000$
Engine M&O 1 21,150$
Ambulance Fleet ISF Charges 2 176,240$
Fire Station 7 Operating Costs (6 months)1 35,000$
FT PMFF Salary 6 953,736$
FT PMFF Equipment 6 269,466$
Ambulance M&O 2 78,300$
3,508,762$
4,602,787$
Total
Grand Total
Fiscal Year 2021-22 Costs Fiscal Year 2022-23 Costs
Subtotal
Total
Grand Total
Subtotal
May 11, 2021 Item #10 Page 17 of 20
Exhibit 6
Goal Bring Fire Department into conformance with Standards of
Cover evaluation.
Lead Fire Department
Supporting City Attorney
Human Resources
PW-Fleet & Facilities
PW-Utilities
Finance
Planning
PW-Transportation
Information Technology
Resource needs Fire Department resource needs:
Fiscal Year 2021-22 ($1,900,108)
• Two ambulances ($580,000)
• Ambulance outfitting ($260,000)
• Ambulance supplies ($78,300)
• Reserve apparatus ($133,624)
• 6 FTE Paramedic Firefighters ($476,868) 6 mos
• Paramedic Firefighter equipment ($371,316)
Fiscal Year 2022-23 ($3,690,194)
• Fire engine ($806,000)
• Fire engine outfitting ($172,600)
• Fire engine supplies ($21,150)
• 9 FTE Paramedic Firefighters ($715,302) 6 mos
• 6 FTE Paramedic Firefighters ($953,736)
• Paramedic Firefighter equipment ($928,290)
• 3 Captain promotions ($46,119) 6 mos
• 3 Engineer promotions ($11,997) 6 mos
• Temporary FS 7 operating costs ($35,000) 6 mos
Public Works resource needs:
Fiscal Year 2021-22 ($3,835,000)
• New CIP project for FS 6 ($35,000 for office to bedroom
conversion)
• Existing CIP project for FS 4 (need additional $2.9M)
• New CIP project for temporary FS 7 ($900,000)
*includes community outreach for $50,000
Fiscal Year 2022-23 ($15,000,000)
• New CIP project for permanent FS 7 ($15M) in 5-7 years
plus property acquisition
Estimated
completion
Completion in three phases:
Objective 1 – 3/23; Objective 2 – 1/23; Objective 3 – 2026-2028
Work Plan option 2B
May 11, 2021 Item #10 Page 18 of 20
Objective #1
Improve Fire Stations 4 and 6 and procure two new ambulances
Tasks
• Procure two ambulances ($580,000)
o Order one – July 2021
o Receive –January 2022
o Order one- January 2022
o Receive - July 2022
Tasks
• Complete CUP application and receive Planning Commission approval of
FS 4 modifications – Sept 2021
• Request CC approve plans and authorize bidding – Nov 2021
• Request CC award a contract for construction – Jan 2022
• Construct FS 4 modifications (FY 2021-22 CIP request of additional
$2.9M pending) – March 2022 – March 2023
Tasks
• Convert FS 6 office to bedroom
o $35,000 (Sept 2021)
Objective #2
Staff a temporary Fire Station 7 in the area of Cannon Rd west of the I-5 and procure
new fire engine
Tasks
• Identify location and secure land use (if needed) for temporary FS 7
• Obtain discretionary approvals for temporary FS 7 (assumption voter
approval not required) ($300,000)
*includes community outreach ($50,000)
o RFP for architectural and engineering services including: (July
2021)
Site plan/architecture
Geotechnical
Noise study
Biology mapping/bird surveys
Priority project/hydromodification
Phase I site assessment
Cultural Resources
Civil, including wet utilities
Does not include dry utilities (electricity,
communications, IT)
o Award design contracts (Oct 2021)
o Design (Nov 2021-March 2022)
o Discretionary permits (April 2022-July 2022)
• Bid/Construct temporary FS 7 ($600,000) (July 2022-Jan 2023)
• Relocate structure from temporary FS 2 and staff temporary FS 7 – Jan
2023
May 11, 2021 Item #10 Page 19 of 20
Tasks
• Procure Fire Engine ($806,000)
o Order – July 2022
o Receive – July 2023
Objective #3
Establish a permanent Fire Station 7 in the area of Cannon Rd west of I-5
Tasks
• Voter approval required in 2022
• Public outreach
• Identify location and secure land use for permanent FS 7
• Obtain discretionary approvals/permits
• Design/bid/construct FS 7, 2026-2028
Costs
Item Qty Cost Item Qty Cost
Ambulance 2 580,000$ Engine 1 806,000$
Ambulance Outfitting 2 260,000$ Engine Outfitting 1 172,600$
Reserve Apparatus 1 133,624$ FT PMFF Equipment 15 254,625$
FT PMFF Equipment 6 101,850$ 1,233,225$
Fire Station 6 Office Conversion 1 35,000$ FT PMFF Salary 6 953,736$
Temporary Fire Station 7 1 900,000$ FT PMFF Equipment 15 673,665$
Fire Station 4 Modifications 1 2,900,000$ FT PMFF Salary (6 months) 9 715,302$
4,910,474$ Captain Promotions (6 months)3 46,119$
FT PMFF Salary (6 months)6 476,868$ Engineer Promotions (6 months)3 12,000$
FT PMFF Equipment 6 269,466$ Engine M&O 1 21,150$
Ambulance M&O 2 78,300$ Ambulance Fleet ISF Charges 2 176,240$
824,634$ Fire Station 7 Operating Costs (6 months)1 35,000$
FT PMFF Salary 6 953,736$
5,735,108$ FT PMFF Equipment 6 269,466$
Ambulance M&O 2 78,300$
3,934,714$
5,167,939$
Fiscal Year 2021-22 Costs
Subtotal
Grand Total
Subtotal
Subtotal
Subtotal
Grand Total
Fiscal Year 2022-23 Costs
May 11, 2021 Item #10 Page 20 of 20
CITY COUNCIL GOAL #3
FIRE DEPARTMENT
STANDARDS OF COVER
REVISED WORK PLAN
Michael Calderwood –Fire Chief
Nick Ordille –Assistant Fire Chief
{city of
Carlsbad
CITY COUNCIL GOAL #3
Recommendations
•Adopt updated deployment measurements
•Modify ambulance staffing model
•Add 7th fire station
•Relocate aerial ladder truck to Station 7
•Add two ambulances
•Consider Stations 8 and 9
Challenges
•Response times
•Ambulance capacity
Standards of Coverage Overview
{city of
Carlsbad
CITY COUNCIL GOAL #3
Year Event Population
Number
of EMS
Incidents
EMS Incidents per
1,000 Resident
Population
1990 Fire Station/Engine 6 opened 63,388 2,246 35/1,000
2006 Third ambulance was added full-time 92,753 5,040 54/1,000
2019 EMS workload analysis for Citygate SOC study 114,420 8,722*76/1,000
Percentage Increase (1990 to 2019)81%288%117%
*8,600 was projected for 2024 in 2006 analysis
Deployment Changes Historical Perspective
•It has been 31 years since adding a fire engine and 14 years since adding an ambulance, despite significant EMS incident growth.
Standards of Coverage Analysis Review
{city of
Carlsbad
CITY COUNCIL GOAL #3
City Population Sq. Miles
City/District Stations Ambulances
Oceanside 174,811 42 8 6
San Marcos 93,493 24/9 4 5
Vista 99,496 19/17 6 4
Carlsbad 113,147 40 6 3
Encinitas 62,595 20 6 Private ambulance contract
Demographics
{city of
Carlsbad
CITY COUNCIL GOAL #3
2019 Performance Comparison
Travel Ranking
1. Encinitas -
2. San Marcos +0:22
3. Vista +0:54
4. Oceanside +0:57
5. Carlsbad +1:17
*Tableau Workbook #21 –Percentile Summary
{city of
Carlsbad
CITY COUNCIL GOAL #3
2016 2017 2018 2019 Total
Fire District 1 3,451 3,630 3,827 3,593 14,501
Fire District 2 1,513 1,632 1,802 1,871 6,818
Fire District 3 1,035 1,131 1,051 1,131 4,348
Fire District 4 1,744 1,893 1,870 2,067 7,574
Fire District 5 9,54 1,002 1,075 1,083 4,114
Fire District 6 1,000 1,057 1,055 1,078 4,190
Incidents by Station
*53% of total incidents from 2016-2019 are from Fire Districts 1 and 4.
16000
1 000
12000
10000
8000
6000
000
2000
0
Incidents by Station
CBl CB2 CB3 C84 CBS
{city of
Carlsbad
CB6
CITY COUNCIL GOAL #3
2016 2017 2018 2019 Total
Fire District 1 570 639 737 632 2,578
Fire District 2 107 121 156 151 535
Fire District 3 51 78 52 70 251
Fire District 4 133 188 157 200 678
Fire District 5 67 70 105 72 314
Fire District 6 51 75 55 0 181
Simultaneous Incidents by Station
Simultaneous Incidents by Station by Year
CB1 CB2
■ 2016 ■ 2017 ■ 2018 ■ 2019
•••• CB3
■■I ■
CB CBS • • CB6
{city of
Carlsbad
CITY COUNCIL GOAL #3
•Includes proposed location of Fire Station 7
1
2
3
4
5
6
Fire Station Service Area Analysis
14C 15A 15C 16A 16C 17A 17C 18A :1·8C 19A 19C 20A 20C 21A 21C
57
56
55
54
53
52
51
50 ==:;-::·----=-..@:=.~~:.f'~ ~-----49
14A 14C 15A 15C 16A 16C
\
\ 17·A
CITY OF CARLSBAD 60
59
56
/ 55
54
53
52
51
50
49
17.C 18A 18C 19A 19C 20A 20C 21A 21C
{city of
Carlsbad
CITY COUNCIL GOAL #3
Ambulance Service Area Analysis
Proposed 2 ambulance additions Current ambulance locations
14C 15A 15C 16A 16C 17A 17C 1'4A 14C
0 I CITY OF CARLSBAD 60
f_urrent Ambulance Service Area Analysis
59
57 57
56 56 56
55 55 55 55
54 54 54 54
53 53 53 53
52 52 52 52
51 ,.,.,,. _____ _
'1i:tl' -----·-..
51 51 51
50
49
·t ·..;-.-
50
49
50
49 ~ 50
49
14A 14C 15A 15C 16A 16C 17~ 17.C 18A 18C 19A 19C 20A 20C 21A 21C 14A 14C 15A 15C 16A 16C 17·A C 18A 18C 19A 19C
CITY COUNCIL GOAL #3
Fire Station History
Fire Station 1 •Built in 1968 Fire Station 4 •Built in 1986
•CIP remodel project approved in 2017
Fire Station 2 •Annexed in 1972
•Voter approval for rebuild in 2016 Fire Station 5 •Built in 1989
Fire Station 3 •Interim station built in 1973
•Permanent station completed
in 2016
Fire Station 6 •Temporary station built in 1989
•Permanent station completed in 2008
CITY COUNCIL GOAL #3
Option 1
FS 6 office to bedroom conversion ($35K)
Temporary Fire Station 7 ($900K)
Permanent Fire Station 7 ($15M)
FS 4 existing project (additional $2.9M)
Re-appropriate $5.1M to General Fund
2 ambulances in FY2021-22
11-,
IJ
fir
14
{city of
Carlsbad
CITY COUNCIL GOAL #3
Option 1A With EMT Program
Fiscal Year Deployment Change
PM/FFs
Needed
per Shift
EMTs
Needed
per Shift
Total Staff
Needed
for 3 Shifts
FY22
Add two ambulances starting January 2022
•One staffed with two PM/FFs
•One staffed with one PM/FF and one EMT
3 PM/FF 1 EMT 3 EMT
9 PM/FF
FY23
Temporary Station 7 becomes operational
starting January 2023
•Add an additional engine
•Re-distribute existing PM/FFs
0 4 EMT 12 EMT
Total Expenditures FY 22 and FY 23 including
CIP Adjustments $3,049,274
CITY COUNCIL GOAL #3
Option 1B Without EMT Program
Fiscal Year Deployment Change
PM/FFs
Needed
per Shift
EMTs
Needed
per Shift
Total Staff
Needed
for 3 Shifts
FY22 Add two ambulance starting January 2022
•Both staffed with two PM/FFs 4 PM/FF 0 12 PM/FF
FY23
Temporary Station 7 becomes operational
starting January 2023
•Add an additional engine
3 PM/FF 0 9 PM/FF
Total Expenditures FY 22 and FY 23 including
CIP Adjustments $3,681,791
CITY COUNCIL GOAL #3
Similar components to original proposed work plan
with staggered deployment of two ambulances
•1 ambulance FY2021-22
•1 ambulance FY2022-23
Option 2
FS 4 existing project (additional $2.9M)
FS 6 office to bedroom conversion ($35K)
Temporary Fire Station 7 ($900K)
Permanent Fire Station 7 ($15M)
fir
11-,
[SJ
ri1 {city of
Carlsbad
CITY COUNCIL GOAL #3
Option 2A With EMT Program
Fiscal Year Deployment Change
PM/FFs
Needed
per Shift
EMTs
Needed
per Shift
Total Staff
Needed
for 3 Shifts
FY22 Add one ambulance starting January 2022
•Staffed with two PM/FFs 2 PM/FF 0 6 PM/FF
FY23
Add one ambulance starting July 2022
•Staffed with one PM/FF and one EMT
Temporary Station 7 becomes operational starting
January 2023
•Staff five ambulances with one PM/FF and one EMT
•Add an additional engine
•Re-distribute existing PM/FFs
1 PM/FF 5 EMT 3 PM/FF
15 EMT
Total Expenditures FY 22 and FY 23 including
CIP adjustments $10,337,895
CITY COUNCIL GOAL #3
Option 2B Without EMT Program
Fiscal Year Deployment Change
PM/FFs
Needed
per Shift
EMTs
Needed
Per Shift
Total Staff
Needed
for 3 Shifts
FY22 Add one ambulance starting January 2022
•Staffed with two PM/FFs 2 PM/FF 0 6 PM/FF
FY23
Add one ambulance starting July 2022
•Staffed with two PM/FFs
Temporary Station 7 becomes operational
starting January 2023
•Add an additional engine
5 0 15 PM/FF
Total Expenditures FY 22 and FY 23 including
CIP Adjustments $10,903,047
CITY COUNCIL GOAL #3
Budgetary Considerations
Work Plan
Option
FY 2021-22
One-time
FY 2021-22
Ongoing
FY 2022-23
One-time
FY 2022-23
Ongoing
CIP*
One-time
FS4 Project
Charters
FY 2023-24
Ongoing
Total Cost
FY 2021-2024
Original $1,139,299 $2,401,452 $1,025,900 $3,574,999 $3,835,000 $0 $4,345,097 $16,321,747
1A $1,139,299 $1,467,751 $1,030,200 $3,544,614 $935,000 ($5,067,590)$4,322,105 $7,371,379
1B $1,177,324 $1,570,968 $1,131,375 $3,934,714 $935,000 ($5,067,590)$4,854,729 $8,536,520
2A $1,075,474 $824,634 $1,094,025 $3,508,762 $3,835,000 $0 $4,322,105 $14,660,000
2B $1,075,474 $824,634 $1,233,225 $3,934,714 $3,835,000 $0 $4,854,729 $15,757,776
*Does not include $15M for Fire Station 7 construction, planned for fiscal year 2026-2028.
{city of
Carlsbad
CITY COUNCIL GOAL #3
REVENUE AND COST RECOVERY
Transport Revenues
Revenue Amount
FY 18/19 Net Revenue $2,499,395
FY 19/20 Net Revenue $2,752,261
Potential Revenue Enhancements
Revenue Amount
Supplemental government revenue projections (QAF, GEMT)$169,000
Estimated net revenue from additional transports $331,800
Total $500,800
{city of
Carlsbad
CITY COUNCIL GOAL #3
Questions?
Option 1A
•Establish EMT Program
•Remove Station 4 CIP
•2 Ambulances January 2022
•Station 7 January 2023
•FY22 and FY23 Expenditures = $3,049,274
Option 1B
•All Paramedic Firefighters
•Remove Station 4 CIP
•2 Ambulances January 2022
•Station 7 January 2023
•FY22 and FY23 Expenditures = $3,681,791
Option 2A
•Establish EMT Program
•1 Ambulance January 2022 (2 PM/FF)
•1 Ambulance July 2022 (1 PM/FF, 1 EMT)
•Station 7 January 2023
•FY22 and FY23 Expenditures = $10,337,895
Option 2B
•All Paramedic Firefighters
•1 Ambulance January 2022(2 PM/FF)
•1 Ambulance July 2022 (2 PM/FF)
•Station 7 January 2023
•FY22 and FY23 Expenditures = $10,903,047
{city of
Carlsbad