The URL can be used to link to this page

Home My WebLink About2021-05-11; City Council; Resolution 2021-110RESOLUTION NO. 2021-110 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE CITY COUNCIL REDISTRICTING PUBLIC ENGAGEMENT PLAN WHEREAS, the City Council of the City of Carlsbad, California has determined at the March 9, 2021, City Council Meeting that they would like to staff to prepare a City Council Redistricting Public Engagement Plan; and WHEREAS, this plan is to include a multicultural outreach component, two in-person mapping sessions and a virtual meeting in each district; and WHEREAS, the proposed plan meets all public engagement requirements outlined by the California Secretary of State as well as providing additional opportunities to inform and engage the community in the City Council redistricting process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1.That the above recitations are true and correct: 2.That the City Council Redistricting Public Engagement Plan (Attachment A) is approved. 3.That the City Manager may take any further action necessary and appropriate to carry out the purpose and intent of this resolution. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 11th day of May, 2021, by the following vote, to wit: AYES: Hall, Blackburn, Acosta, Bhat-Patel, Schumacher. NAYS: None_ ABSENT: None. MATT HALL, Mayor BARBARA ENGLESON, City Clerk (SEAL) May 11, 2021 Item #8 Page 13 of 22 Attachment A City Council Redistricting Public Engagement Work Plan May 2021 (_City of Carlsbad The Carlsbad City Council voted in July 2017 to change the way City Council members are elected, creating four districts that were to be phased in during the 2018 and 2020 elections. The districts were drawn based on the 2010 census data. Now that the 2020 census has been conducted and the data will soon be released, the City of Carlsbad must initiate the proceedings to reevaluate and redraw its districts. The state has established detailed requirements for public engagement to support redistricting, and the City Council has indicated interest in going beyond required outreach to ensure the broadest possible input. The City Council has also decided to form an independent commission to oversee and make the final decision about district boundaries. Communication goal Provide the redistricting commission with input from a broad cross section of Carlsbad residents for use in determining new City Council district boundaries. Communication objectives •Meet all public engagement and noticing requirements. •Provide a variety of methods for the public to provide input, including in person (COVID- 19 health restrictions permitting), online, verbally and in writing. •Create opportunities that will encourage traditionally underrepresented groups to provide input. •Show the public how their input influenced decisions about district boundaries. Audiences All residents in Carlsbad have an interest in and are affected by decisions about City Council district boundaries. The following subgroups may have a particular interest, require tailored engagement approaches or help the city engage others in the process. •Seniors •Residents with small children •New and future voters O Residents who prefer to communicate in a language other than English o Civic and community groups o Local media Other public agencies within city limits that are also redistricting May 11, 2021 Item #8 Page 14 of 22 Communication activities The city's public engagement efforts will include the following activities. Those marked with an asterisk are required by the state. Time frames are approximate and based on currently available information about when Census data would be available. City Council Redistricting Public Engagement Virtual • informational meeting v\ Form commission eit Public hearing #1 %.0 (pre-map) 0 Public hearing #3 4k City Council ordinance adoption (no later than April 17, 2022) 4k City Council ordinance introduction May Jun Jul Aug Sep Oct I Nov I Dec Jan I Feb I Mar I Apr 0 Public hearing #4 p Communities of 0 .6 interest input 2 mapping workshops 0 .4 1 0 Public hearing #2 Website, informational materials, awareness building* Online map input (if time allows) May —June 2021 The California Secretary of State requires certain public engagement activities be conducted to support the redistricting process. Those are indicated with an asterisk below. Independent commission •Promote awareness of the opportunity to be appointed to the independent commission through all city communication channels, including paid advertising to reach those not already engaged in city issues. Website •Create a webpage dedicated to local redistricting, which will be maintained for at least 10 years.* •Post an explanation of the redistricting process and the process for giving public comment.* •Place links prominently on the city home page and other city website pages so the redistricting page is easy to find. 2 Public Engagement Plan City Council Redistricting May 11, 2021 Item #8 Page 15 of 22 Informational materials •Create a questions and answers fact sheet, background about redistricting and an updated video. •Provide materials translated into languages specified by the Secretary of State.* Public engagement a Create an interested persons email and text sign-up on the city's web page.* •Create a process for receiving written public comment on redistricting, including a dedicated webform or email address and a physical address.* a Identify a person for the public to contact for problems, questions or accommodation requests. •Reach out to good government, civil rights, civic engagement and community groups for assistance in reaching traditionally underrepresented individuals. July 2021 Awareness building •Identify local organizations that may be interested in redistricting and reach out to them with information and educational materials. Schedule presentations by city staff to take place in September and October. •Begin promoting awareness of redistricting through city communication channels, including citywide enews, social media, NextDoor and printed information available at city facilities. August 2021 Community outreach •Utilize the city's libraries and senior center to promote awareness of redistricting through displays and materials. •Continue meetings and presentations with community organizations. •Promote and host a meeting at the Library Learning Center with Spanish speaking residents to gather input and engage them in the process. •Utilize local networks to encourage participation in the process among Spanish speaking residents. Virtual informational meeting •Hold one online public meeting to explain the restricting process and how to provide input. a Include an overview of online mapping tool and other ways to submit proposed maps. •Provide an opportunity for live questions and answers during the meeting. City Council Redistricting Public Engagement Plan May 11, 2021 Item #8 Page 16 of 22 •Provide an opportunity for members of the public to provide general input about the approach to redistricting or any other topics they would like considered by the independent commission. Communities of interest input •Gather input from the public about communities of interest, including neighborhood boundaries. This will include an online survey with mapping tool to draw the boundaries of communities they think should be in the same district and explain why. •A paper map option will also be available. •This input will focus only on the geographic boundaries of perceived communities of interest. The demographer provided mapping tool that includes Census data will be available at a later stage of the process. Initial Census data available (subject to change) *Promote awareness of data availability. September 2021 Public hearing #1* •Hold a public hearing to gather general input prior to proposed maps being developed. •Livestream the meeting and allow public comment in person and via phone. Adjusted Census data available (estimate is late October/early September) •Promote awareness of data availability. October 2021 Two in-person mapping workshops •Hold two in-person mapping workshops (if allowed by COVID-19 health restrictions). •One meeting will be at the Senior Center in northern Carlsbad, and one will be at Dove Library in the south. •Include an overview of online mapping tool and other ways to submit proposed maps. •Provide an opportunity for questions and answers during the meeting. •Provide an opportunity for members of the public to provide general input about the approach to redistricting or any other topics they would like considered by the independent commission. *Livestream meetings for those who cannot attend in person. City Council Redistricting Public Engagement Plan 4 May 11, 2021 Item #8 Page 17 of 22 November — December 2021 Release proposed maps (21 days or more after release of Census data)* •Post maps created by the city's demographer consultant and share through the city's communication channels. •Post maps proposed by the public. January — February 2022 Public hearing #2* •Hold a public hearing to gather input on maps. •Livestream the meeting and allow public comment in person and via phone. Website* •Add new maps as they are submitted. Online map input (if time allows) •Seek input on final maps under consideration via an online survey. March 2022 Public hearing #3* •Hold a public hearing to gather input on maps.* •Livestream the meeting and allow public comment in person and via phone. Public hearing #4* •Hold a public hearing to gather input on final map. •Livestream the meeting and allow public comment in person and via phone. April 2022 Publish map(s)* •Post final map and raise awareness of its availability for review. Final City Council approval Seven days or more after the final map is published, City Council holds a meeting to introduce an ordinance approving the final map selected by the commission. At the next meeting, City Council adopts the ordinance. Ordinance must be adopted no later than April 17, 2022. 5 Public Engagement Plan City Council Redistricting May 11, 2021 Item #8 Page 18 of 22 General activities To ensure compliance with public engagement requirements and to help ensure a broad cross section of residents participate in the process, the city will do the following throughout the redistricting process: •Hold at least one public hearing on a weekend or after 6 p.m. on a weekday.* •Hold each public hearing in a different City Council district. •Maintain and update a calendar of hearing dates on the redistricting web page.* •Post hearing materials online, including notices, agendas, calendars, recordings/summaries, draft maps considered and final map. Maintain and update a calendar of hearing dates on the redistricting webpage.* •Ensure all hearing locations are accessible to persons with disabilities.* •Provide at least five-day online notice of hearings.* ▪Provide live translation at hearings upon request by a member of the public.* •Record hearings, or prepare a written summary of each public comment and deliberations of the independent commission.* •Enable the public to submit written testimony and maps.* •Do not post draft maps until at least 21 days after the release of state-adjusted Census data.* •Post draft maps for at least seven days before adopting a final map.* •Add demographic information to local government draft maps.* a Redistrict based on total population data provided by the California Statewide Database* •Maintain a detailed log of all outreach and engagement activities. •Gather all input provided and submit to the redistricting commission no less frequently than monthly for consideration. City Council Redistricting Public Engagement Plan May 11, 2021 Item #8 Page 19 of 22 Estimated cost Consultant support Materials development Website updates Public meeting/workshop planning, promotion and facilitation Community outreach Translation Videography Informational video + 1 update Video recording all public meetings/workshops Video recording all public hearings Livestreaming in person public meetings and hearings $75,000 $9,500 Printing $2,000 Printing informational materials for distribution in the community Advertising $5,000 Social media and print advertising to increase awareness of opportunities for engagement TOTAL $91,500 7 Public Engagement Plan City Council Redistricting May 11, 2021 Item #8 Page 20 of 22