HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Council; 2021-05-20RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN.8,2O21
REQUESTING DEPARTMENT: CITY COUNCIL REQUESTER: ANDREA DYKES
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
� /, ,"I ''JO,D PARTMENTH EAD: DATE RECORDS MANAGEMENT: DATE CITY ATTORNEY: DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE
PERIOD (if applicable)
CC008 Council Calendar 2018 2 years
Chron Files -External Mayor Hall 2018 2 years
Chron Files -Internal Mayor Hall 2018 2 years
City Council Proclamations 2018 2 years
Chron Files -Cori Schumacher 2018 2 years
Chron Files -Michael Schumacher 2018 2 years
Chron Files -Mark Packard 2018 2years
Chron Files -Keith Blackburn 2018 2 years
Chron Files -Andi Dykes 2018 2 years
Misc Correspondence 2018 2 years
*If more spaces are needed, click in the last box in right hand corner of table and hit "tab". This w/11 create more fields In the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: _____ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
SMEADSOFT BARCODES DELETED BY: ___________ _ DATE: _____ _
This form documents the destruction of City records in accordance with the City of Carlsbad Records Management Program. (city ofCarlsbad Revised: 1/8/2021
CCO-025
CCO-025
CCO-025
CC0-030
CCO-025
CCO-025
CCO-025
CCO-025
CCO-025
CCO-025
2-22-2021 2/24/2021
Corodata 5/20/2021
Maria Emery 5/20/2021
x
RECORDS DESTRUCTION LIST
Folder path Name Creation date Department Template Label line 1 Label Line 2 Label Line 3
\City Records\Physical Folders\City Council 2018; CITY COUNCIL; CH RON FILES -ANDI DYKES 12/13/2020 11:06:17 PM City Council Physical Folder 2018 CITY COUNCIL CH RON FILES· ANDI DYKES
\City Records\Physical Folders\City Council 2018; CITY COUNCIL; CHRON FILES -CORI SCHUMACHER 12/13/2020 11:06:17 PM City Council Physical Folder 2018 CITY COUNCIL CH RON FILES -CORI SCHUMACHER
\City Records\Physical Folders\City Council 2018; CITY COUNCIL; CH RON FILES -KEITH BLACKBURN 12/13/2020 11:06:17 PM City Council Physical Folder 2018 CITY COUNCIL CHRON FILES-KEITH BLACKBURN
\City Records\Physical Folders\City Council 2018; CITY COUNCIL; CH RON FILES -MARK PACKARD 12/13/2020 11:06:17 PM City Council Physical Folder 2018 CITY COUNCIL CH RON FILES -MARK PACKARD
\City Records\Physical Folders\City Council 2018; CITY COUNCIL; CH RON FILES -MICHAEL SCHUMACHER 12/13/2020 11:06:17 PM City Council Physical Folder 2018 CITY COUNCIL CH RON FILES -MICHAEL SCHUMACHER
\City Records\Physical Folders\City Council 2018; CITY COUNCIL; MISC. CORRESPONDENCE 2018 12/13/2020 11:06:17 PM City Council Physical Folder 2018 CITY COUNCIL MISC. CORRESPONDENCE 2018
\City Records\Physical Folders\City Council 2018; CITY COUNCIL; PROCLAMATIONS 2018 12/13/2020 11:06:17 PM City Council Physical Folder 2018 CITY COUNCIL PROCLAMATIONS 2018
\City Records\Physical Folders\City Council CH RON FILES -MAYOR HALL; CITY COUNCIL -EXTERNAL; 2018 12/13/2020 11:06:17 PM City Council Physical Folder CHRON FILES-MAYOR HALL CITY COUNCIL-EXTERNAL 2018
\City Records\Physical Folders\City Council CH RON FILES -MAYOR HALL; CITY COUNCIL-INTERNAL; 2018 12/13/2020 11:06:17 PM City Council Physical Folder CH RON FILES -MAYOR HALL CITY COUNCIL-INTERNAL 2018
Account #(s)SD012455
Certificate #117346
Date Issued Monday, May 24, 2021
Service Locations 5815 EL CAMINO REAL
Date Range of Service May-20-2021 thru May-20-2021
Work Ticket(s)818289
Quantity/Item 60 -60 Boxes for Destruction (standard)
* Nothing in this certificate shall be deemed to modify the terms of the parties¶Service Agreement(s) or Work Ticket(s).
CERTIFICATE OF DESTRUCTION & RECYCLING
This Certificate is presented to: CITY OF CARLSBAD - R
Per the express request of Client, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
E•Jcoro data SSAE16
Type II Audit Completed • HIPA'A
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