HomeMy WebLinkAbout2021-04-22; Clean Energy Alliance JPA; ; Approve Increase in Fiscal Year 20/21 and Extension through June 30, 2022 of Bayshore Consulting Group Agreement for Interim Chief Executive Officer and Interim Board Clerk Services41111111w-
CLEAN ENERGY ALLIANCE
Staff Report
DATE: April 22, 2021
TO: Clean Energy Alliance Board of Directors
FROM: Marie Berkuti, Interim Treasurer
ITEM 4: Approve Increase in Fiscal Year 20/21 and Extension through June 30, 2022 of Bayshore
Consulting Group Agreement for Interim Chief Executive Officer and Interim Board Clerk
Services
RECOMMENDATION
Approve increase in Fiscal Year 20/21 from amount not to exceed of $118,000 to $156,000 and
extension through June 30, 2022 for an amount not to exceed $185,700 of Bayshore Consulting Group
agreement for Interim Chief Executive Officer and Interim Board Clerk Services through June 30, 2022;
and authorize the Board Chair to execute the documents, subject to General Counsel approval.
BACKGROUND AND DISCUSSION
Increase for Fiscal Year 21/22
At its regular meeting May 21, 2020, the Clean Energy Alliance (CEA) Board approved an agreement with
Bayshore Consulting Group for Interim Chief Executive Officer services through June 30, 2021 for an
amount not to exceed $100,000. The agreement was amended on September 17, 2020 to add Interim
Board Clerk services for an amended not to exceed amount of $118,000.
The agreement for Interim Chief Executive Officer services was based on an estimated 55 hours per
month billed @ $150 per hour. Since July 2020, the average hours per month have increased from an
average 60 hours per month to 73 hours per month. It is estimated the average hours per month will
remain at 75 through June 2021. These increased hours result in the total Interim Chief Executive
Officer services cost to increase from $100,000 to $122,000, an increase of $22,000, for fiscal year
21/22.
The agreement for Interim Board Clerk services was based on an estimated 30 hours per month billed at
$65 per hour. Since October 2020 the average hours has increased from 40 hours to 65 hours per
month. It is estimated the average hours per month will remain at 65 hours per month through June
2021, resulting in an increased cost from $18,000 to $33,410, an increase of $15,410, for fiscal year
21/22. The combined increase for Interim Chief Executive Officer and Interim Board Clerk is $37,410.
April 22, 2021
Bayshore Consulting
Page 2 of 2
Extension for Fiscal Year 21/22
At its regular meeting January 21, 2021, the Board directed existing consulting agreements to be
extended through fiscal year 21/22, including the Bayshore Consulting Group agreement for Interim
Chief Executive Officer and Interim Board Clerk services. The not to exceed amount of $ is based on the
following service levels:
Service Hours per month Rate Total
Interim Chief Executive Officer 75 $150 $135,000
Interim Board Clerk 65 $65 $50,700
TOTAL FY 21/22
$185,700
FISCAL IMPACT
Funds for the fiscal year 20/21 increase are available through savings in other line items. Funds for the
FY 21/22 extension are within the assumed costs in the CEA pro forma used to set rates.
ATTACHMENTS
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