HomeMy WebLinkAbout2021-07-20; City Council; Resolution 2021-172RESOLUTION NO. 2021-172
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AUTHORIZING AN AGREEMENT WITH WESTON SOLUTIONS,
INC. TO PROVIDE PROFESSIONAL SERVICES TO CONDUCT A BACTERIA
SPECIAL STUDY IN THE AGUA HEDIONDA LAGOON IN AN AMOUNT NOT TO
EXCEED $148,907
WHEREAS, the California Regional Water Quality Control Board San Diego Region (Regional
Board) issued National Pollutant Discharge Elimination System (NPDES) Order No. R9-2013-0001, as
amended by NPDES Order Nos. R9-2015-0001 and R9-2015-0100 (Permit), to regulate discharges from
municipal separate storm sewer systems in the San Diego region; and
WHEREAS, Copermittees within the Carlsbad Watershed Management Area (CWMA) consist of
the following jurisdictions, collectively known as the CWMA Copermittees: County of San Diego and
incorporated cities of Carlsbad, Encinitas, Escondido, Oceanside, San Marcos, Solana Beach and Vista;
and
WHEREAS, the CWMA Copermittees are required by the Permit to cooperate in implementation
of a Water Quality Improvement Plan (WQIP); and
WHEREAS, in 2019, the Regional Board requested that the CWMA Copermittees update the
WQIP to conduct additional monitoring and tracking in the Agua Hedionda Lagoon; and
WHEREAS, City of Carlsbad staff have agreed to provide contract management services as the
Principal Watershed Copermittee for the CWMA; and
WHEREAS, the City of Carlsbad, County of San Diego and City of Vista (Agua Hedionda
Copermittees) agreed to collaborate, share costs on the additional monitoring and tracking in the Agua
Hedionda Lagoon, and issued a Request for Proposals for the Agua Hedionda Lagoon Bacteria Special
Study; and
WHEREAS, the city received proposals from four qualified firms and, consistent with Carlsbad
Municipal Code Section 3.28.050(D), performed a best-value evaluation with a rating panel comprised
of staff representing the Agua Hedionda Copermittees; and
WHEREAS, staff recommend awarding the Agua Hedionda Lagoon Bacteria Special Study
professional services agreement to Weston Solutions, Inc., based on the results of the best-value
evaluation; and
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WHEREAS, the initial period of the Agua Hedionda Lagoon Special Study agreement will be for
one year commencing upon final execution of the agreement with the option to amend the contract
to extend it for up to four additional one-year periods as per City of Carlsbad contracting practices for
a total term of five years; and
WHEREAS, total contract costs for fiscal year (FY) 2021-22 are in an amount not to exceed
$148,907; and
WHEREAS, on June 25, 2019, the City Council adopted Resolution No. 2019-107 authorizing the
Mayor to execute the Fourth Amended NPDES San Diego Regional Stormwater Copermittees
Memorandum of Understanding 2019 (Regional MOU); and
WHEREAS, the Agua Hedionda Copermittees agreed to share costs associated with the Agua
Hedionda Lagoon Special Study in accordance with the Regional MOU; and
WHEREAS, as the Principal Watershed Copermittee, the city will collect an additional non-
refundable administrative fee from each Agua Hedionda Copermittee equal to 5% of their respective
proportional contract costs, with the total agreed-upon cost as $153,055 for FY 2021-22; and
WHEREAS, the City of Carlsbad's proportionate share of costs for FY 2021-22 is $65,943, which
is included in the Watershed Protection division budget for FY 2021-22; and
WHEREAS, the city will receive a management fee of $4,148 from the other Copermittees; and
WHEREAS, the City Planner has determined that pursuant to Public Resources Code Section
21065, this action does not constitute a "project" within the meaning of the California Environmental
Quality Act (CEQA) in that it has no potential to cause either a direct physical change in the
environment, or a reasonably foreseeable indirect physical change in the environment, and therefore
does not require environmental review.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1.That the above recitations are true and correct.
2.That the Mayor is hereby authorized and directed to execute the professional services
agreement with Weston Solutions, Inc., for and on behalf of the City of Carlsbad,
attached hereto as Attachment A.
3.That the City Manager is authorized to execute up to four additional one-year
amendments to the term of the Agreement, or parts thereof, not to exceed $148,907
July 20, 2021 Item #1 Page 6 of 29
per agreement year, with annual cost increases of up to 10% upon mutual agreement
of the parties.
PASSED, APPROVED AND ADOPTED at a Special Meeting of the City Council of the City of
Carlsbad on the 20th day of July, 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Acosta, Bhat-Patel.
NAYS: None.
ABSENT: None.
MATT HALL, Mayor
1 • / Per-tri 6-om e 2 /
BARBARA ENGLESON, City Clerk Dept Ct cleAz
(SEAL)
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AGREEMENT FOR AGUA HEDIONDA LAGOON BACTERIA SPECIAL STUDY
WESTON SOLUTIONS, INC.
THIS AGREEMENT is made and entered into as of the 20th day of
July 2021, by and between the City of Carlsbad, a municipal
corporation, ("City"), and Weston Solutions, Inc., a Pennsylvania corporation, ("Contractor").
RECITALS
A.City requires the professional services of a consultant that is experienced in
development and implementation of a monitoring special study.
B.Contractor has the necessary experience in providing professional services and
advice related to development and implementation of a monitoring special study.
C.Contractor has submitted a proposal to City and has affirmed its willingness and
ability to perform such work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1.SCOPE OF WORK
City retains Contractor to perform, and Contractor agrees to render, those services (the
"Services") that are defined in attached Exhibit "A", which is incorporated by this reference in
accordance with this Agreement's terms and conditions.
2.STANDARD OF PERFORMANCE
While performing the Services, Contractor will exercise the reasonable professional care and skill
customarily exercised by reputable members of Contractor's profession practicing in the
Metropolitan Southern California Area, and will use reasonable diligence and best judgment while
exercising its professional skill and expertise.
3.TERM
The term of this Agreement will be effective for a period of one (1) year from the date first above
written. The City Manager may amend the Agreement to extend it for four (4) additional one (1)
year periods or parts thereof. Extensions will be based upon a satisfactory review of Contractor's
performance, City needs, and appropriation of funds by the City Council. The parties will prepare
a written amendment indicating the effective date and length of the extended Agreement.
4.TIME IS OF THE ESSENCE
Time is of the essence for each and every provision of this Agreement.
5.COMPENSATION
The total fee payable for the Services to be performed during the initial Agreement term will be
one hundred and forty-eight thousand nine hundred and seven ($148,907). No other
compensation for the Services will be allowed except for items covered by subsequent
amendments to this Agreement. The City Manager is authorized to execute amendments to
the Agreement to extend it for four (4) additional one-year terms or parts thereof, in an amount
of one hundred and forty-eight thousand nine hundred and seven ($148,907), with annual cost
increases of up to ten percent (10%) within the scope of the agreement if both parties agree. The
City reserves the right to withhold a ten percent (10%) retention until City has accepted the work
and/or Services specified in Exhibit "A".
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Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6.STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of City. Contractor will be
under control of City only as to the result to be accomplished but will consult with City as
necessary. The persons used by Contractor to provide services under this Agreement will not be
considered employees of City for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. City will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. City will not be
required to pay any workers' compensation insurance or unemployment contributions on behalf
of Contractor or its employees or subcontractors. Contractor agrees to indemnify City within thirty
(30) days for any tax, retirement contribution, social security, overtime payment, unemployment
payment or workers' compensation payment which City may be required to make on behalf of
Contractor or any agent, employee, or subcontractor of Contractor for work done under this
Agreement. At the City's election, City may deduct the indemnification amount from any balance
owing to Contractor.
7.SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of City.
If Contractor subcontracts any of the Services, Contractor will be fully responsible to City for the
acts and omissions of Contractor's subcontractor and of the persons either directly or indirectly
employed by the subcontractor, as Contractor is for the acts and omissions of persons directly
employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and City. Contractor will be responsible for
payment of subcontractors. Contractor will bind every subcontractor and every subcontractor of
a subcontractor by the terms of this Agreement applicable to Contractor's work unless specifically
noted to the contrary in the subcontract and approved in writing by City.
8.OTHER CONTRACTORS
The City reserves the right to employ other Contractors in connection with the Services.
9.INDEMNIFICATION
Contractor agrees to indemnify and hold harmless the City and its officers, officials, employees
and volunteers from and against all claims, damages, losses and expenses including attorneys
fees arising out of the performance of the work described herein caused by any negligence,
recklessness, or willful misconduct of the Contractor, any subcontractor, anyone directly or
indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense City incurs or
makes to or on behalf of an injured employee under the City's self-administered workers'
compensation is included as a loss, expense or cost for the purposes of this section, and that this
section will survive the expiration or early termination of this Agreement.
10.INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
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carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
10.1 Coverage and Limits.
Contractor will maintain the types of coverage and minimum limits indicated below, unless the
Risk Manager or City Manager approves a lower amount. These minimum amounts of coverage
will not constitute any limitations or cap on Contractor's indemnification obligations under this
Agreement. City, its officers, agents and employees make no representation that the limits of the
insurance specified to be carried by Contractor pursuant to this Agreement are adequate to
protect Contractor. If Contractor believes that any required insurance coverage is inadequate,
Contractor will obtain such additional insurance coverage, as Contractor deems adequate, at
Contractor's sole expense. The full limits available to the named insured shall also be available
and applicable to the City as an additional insured.
10.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
"occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
10.1.2 Automobile Liability. (if the use of an automobile is involved for Contractor's work
for City). $2,000,000 combined single-limit per accident for bodily injury and property damage.
10.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation limits as
required by the California Labor Code. Workers' Compensation will not be required if Contractor
has no employees and provides, to City's satisfaction, a declaration stating this.
10.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
10.2 Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
10.2.1 The City will be named as an additional insured on Commercial General Liability
which shall provide primary coverage to the City.
10.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability, which
will be written as claims-made coverage.
10.2.3 This insurance will be in force during the life of the Agreement and any extensions
of it and will not be canceled without thirty (30) days prior written notice to City sent by certified
mail pursuant to the Notice provisions of this Agreement.
10.3 Providing Certificates of Insurance and Endorsements. Prior to City's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to City.
10.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then City will have the option to declare Contractor in breach or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by City to obtain or
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maintain insurance and City may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
10.5 Submission of Insurance Policies. City reserves the right to require, at any time, complete
and certified copies of any or all required insurance policies and endorsements.
11.BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
12.ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
13.OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of City. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to City. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
14.COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in City and
Contractor relinquishes all claims to the copyrights in favor of City.
16. NOTICES
The name of the persons who are authorized to give written notice or to receive written notice on
behalf of City and on behalf of Contractor under this Agreement.
For City
Name Tim Murphy
Title Senior Program Manager
Environmental
Department Management
City of Carlsbad
Address 1635 Faraday Avenue
For Contractor
Name Andrea Crumpacker
Title Director of Water Resources
Address 5817 Dryden Place, Suite 101
Carlsbad, CA 92008
Phone No. 760-795-6987
Carlsbad, CA 92008
Phone No. 760-594-4077
Andrea.crumpacker@westonsolut
Email ions.com
Each party will notify the other immediately of any changes of address that would require any
notice or delivery to be directed to another address.
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16.CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes E No
17.GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal, state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants whose services are
required by this Agreement.
18.DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
19.DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or City will reduce such questions, and their
respective views, to writing. A copy of such documented dispute will be forwarded to both parties
involved along with recommended methods of resolution, which would be of benefit to both
parties. The representative receiving the letter will reply to the letter along with a recommended
method of resolution within ten (10) business days. If the resolution thus obtained is unsatisfactory
to the aggrieved party, a letter outlining the disputes will be forwarded to the City Manager. The
City Manager will consider the facts and solutions recommended by each party and may then opt
to direct a solution to the problem. In such cases, the action of the City Manager will be binding
upon the parties involved, although nothing in this procedure will prohibit the parties from seeking
remedies available to them at law.
20.TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perform the Services, City may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If City decides to abandon or indefinitely postpone the work or services contemplated
by this Agreement, City may terminate this Agreement upon written notice to Contractor. Upon
notification of termination, Contractor has five (5) business days to deliver any documents owned
by City and all work in progress to City address contained in this Agreement. City will make a
determination of fact based upon the work product delivered to City and of the percentage of work
that Contractor has performed which is usable and of worth to City in having the Agreement
completed. Based upon that finding City will determine the final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of City, Contractor will assemble the work product and
put it in order for proper filing and closing and deliver it to City. Contractor will be paid for work
performed to the termination date; however, the total will not exceed the lump sum fee payable
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under this Agreement. City will make the final determination as to the portions of tasks completed
and the compensation to be made.
21.COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, City will have the right to annul this Agreement without liability, or, in its discretion,
to deduct from the Agreement price or consideration, or otherwise recover, the full amount of the
fee, commission, percentage, brokerage fees, gift, or contingent fee.
22.CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any Agreement claim submitted to City must
be asserted as part of the Agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to City, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If City seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for City to terminate this Agreement.
23.JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
24.SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon City and Contractor
and their respective successors. Neither this Agreement nor any part of it nor any monies due or
to become due under it may be assigned by Contractor without the prior consent of City, which
shall not be unreasonably withheld.
25.ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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26. AUTHORITY
The individuals executing this Agreement and the instruments referenced in it on behalf of
Contractor each represent and warrant that they have the legal power, right and actual authority
to bind Contractor to the terms and conditions of this Agreement.
CONTRACTOR CITY OF CARLSBAD, a municipal
WESTON SOLUTIONS, INC., a corporation of the State of California
Pennsylvania corporation
By:
StEmt- ttar
(sign here)
Steve Blarr, Senior VP, Secretary
(print name/title)
By:
Matt Hall, Mayor
ATTEST:
By:
Rector 660-le 2,
c Jj for Barbara Engleson, City Clerrk
ePthi
l
C/e/J.0
(sign here)
Alan Solow, CEO, President
(print name/title)
If required by City, proper notarial acknowledgment of execution by contractor must be attached.
If a corporation, Agreement must be signed by one corporate officer from each of the following
two groups.
Group A Group B
Chairman, Secretary,
President, or Assistant Secretary,
Vice-President CFO or Assistant Treasurer
Otherwise, the corporation must attach a resolution certified by the secretary or assistant
secretary under corporate seal empowering the officer(s) signing to bind the corporation.
APPROVED AS TO FORM:
CELIA A. BREWER, City Attorney
BY:
Assistant City Attorney
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4 PROPOSED APPROACH TO ACCOMPLISH THE WORK
The following sections provide the proposed technical and management approach to perform the Scope of Work
(SOW) for this contract. The Team possesses the experience and competence required to perform the SOW and
provide cost-effective program support that delivers scientifically sound data and information.
Task 1. REC-1 Beneficial Use in Agua Hedionda Lagoon—Phase 1: Special Study Monitoring Plan
Development
Approach: Weston and LWA will design the Agua Hedionda Lagoon Bacteria Special Study (Study) to meet the
requirements of WQIP Appendix I: Agua Hedionda Phased Approach Information and Draft Monitoring
Framework: REC-1 Beneficial Use in Agua Hedionda Lagoon — Phase I. The monitoring program will provide the
data required to determine whether water quality conditions in the Inner Basin support REC-1 beneficial uses.
Execution Plan: A comprehensive Monitoring Plan will be developed (led by LWA) that outlines the monitoring,
assessment, and reporting needs for the Study. In accordance with the Draft Monitoring Framework, a probabilistic
approach may be utilized. This approach would include dividing the Inner Basin into a numbered grid and randomly
selecting one grid cell for sampling at its centroid each week in order to collect water quality data representative of
the entire Inner Basin. The Team will evaluate the most appropriate sampling approach and finalize the approach
during Monitoring Plan development. Updates to the monitoring approach may also be required if feedback is
received from the Regional Board after their review of the Monitoring Plan.
As part of the Monitoring Plan, Weston will also develop a QAPP including a Health and Safety Plan (HASP). The
QAPP will detail the quality objectives for the field measurements, sample collection, laboratory analysis, and
reporting requirements for the Study. The HASP will follow the requirements of California Occupational Health &
Safety (Cal-OSHA) and will address site-specific safety concerns including, but not limited to, site accessibility and
environmental hazards. The HASP will be submitted electronically prior to the start of field work.
Schedule Compliance: The Agua Hedionda RAs and the Regional Board will have the opportunity to comment on
the draft documents according to the schedule proposed below. If necessary, meetings including the Agua Hedionda
RAs and the Regional Board will be scheduled during the development of the documents. The proposed schedule
is based on the RFP project schedule, which indicates that a Notice to Proceed (NTP) is expected in July. Updates
to the schedule may be required if the NTP or comments from the Agua Hedionda RAs or the Regional Board are
not received according to the proposed schedule.
Deliverables:
•Electronic submittal of the Draft Monitoring Plan (including QAPP and HASP) to the Agua Hedionda RAs
by August 13, 2021. For scheduling purposes, it is assumed that the Agua Hedionda RAs will provide
comments on the draft documents by August 23, 2021.
•Electronic submittal of the Draft Final Monitoring Plan to the Regional Board by August 30, 2021. For
scheduling purposes, it is assumed that the Regional Board will provide comments on the draft documents
by September 13, 2021. If the Regional Board requires more time, the schedule will require updating to
accommodate their review.
•Electronic submittal of a Final Monitoring Plan to the Agua Hedionda RAs and to the Regional Board prior
to initiation of monitoring in September 2021.
Task 2. REC-1 Beneficial Use in Agua Hedionda Lagoon—Phase 1: Conduct Agua Hedionda
Lagoon Bacteria Special Study Monitoring and Reporting
Approach: Weston will utilize staff experienced with coastal water bodies and trained in bacteria sample collection
and data assessment to conduct the monitoring and reporting specified by the Monitoring Plan. Attention to safety
and quality are integral parts of the Weston culture, and all aspects of the monitoring and reporting program will
adhere to Weston's strict quality assurance standards. Team safety meetings and quality reviews will be conducted
to ensure that safe and reliable business practices are used during the performance of this program. All personnel
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will review the HASP and QAPP prior to beginning work on the program and will comply with the QA/QC
requirements that pertain to their organizational/technical function.
Execution Plan: Weston's experience monitoring in the Agua Hedionda Lagoon will provide efficiency for
initiating monitoring activities. Our staff will coordinate with the City of Carlsbad to receive a permit for our vessel
to access the lagoon and will work with the local owners of Carlsbad Water Sports to obtain a launch
permit/permission to launch our larger inflatable vessels in the case of inclement weather. When weather is calm it
is anticipated that monitoring will be conducted from one of Weston's kayaks. Sampling events will be conducted
on a weekly basis for a period of one year beginning in September 2021,' at the same time and on the same day
each week to ensure representation of various weather and tidal conditions in the data set (one sample will be
collected each week for 52 weeks). Weston will provide monthly summaries of monitoring activities and results to
the City Project Manager and RAs. If requested, Weston will include monitoring results in the Carlsbad WMA
WQIP monitoring updates provided at the Carlsbad WMA monthly meetings.
Water Quality Sampling
During each sampling event, Weston's scientists will record observations of site conditions including weather and
precipitation, presence and type of wildlife, color, and turbidity using Survey123. Potential sources of bacteria that
may impact sample results or water quality will also be identified, photographed, and reported to the Agua Hedionda
RAs. QA/QC procedures will be closely adhered to and anomalies will be quickly reported and addressed to ensure
collection of scientifically sound and representative data. All instruments used for field and laboratory analyses will
be calibrated in accordance with manufacturer's specifications.
Weekly surface water grab samples will be collected from the shoreline or from an inflatable boat or kayak. A
laboratory-certified clean container will be attached to a sampling pole and dipped below the water's surface. The
sampling container will be pre-labeled with the sample identification, date, time, and analysis to be performed. In
addition, field parameters (pH, dissolved oxygen, temperature, turbidity, and conductivity) will be measured from
a grab sample using a YSI Pro DSS water quality sonde calibrated for the salinity of the water (or similar device).
This scope of work includes collection and analysis of field duplicate and field blank samples at a frequency of 5%
of field samples (each) in accordance with established Surface Water Ambient Monitoring Program (SWAMP)
protocols.'
Samples will be stored on ice and transported under COC within holding times to Enviromatrix Analytical, Inc.
(EMA), an Environmental Laboratory Accreditation Program (ELAP)-certified analytical laboratory in San Diego,
CA. The samples will be analyzed for the fecal indicator bacteria Enterococcus and EMA will provide analytical
reports and California Environmental Data Exchange Network (CEDEN)-compatible electronic data deliverables
(EDDs) to Weston. Weston's data specialists will work with EMA to finalize the EDDs, following Weston's data
verification process. All collected data will be submitted to CEDEN.
Data Assessment and Reporting
The 47 geometric means derived from the 52 weekly samples will be compared to the geometric mean standards
for Enterococcus established by Part 3 of the Water Quality Control Plan for Inland Surface Waters, Enclosed
Bays, and Estuaries of California — Bacteria Provisions and a Water Quality Standards Variance Policy (Bacteria
Provisions). The number of geometric mean exceedances for Enterococcus in the Inner Basin will be compared to
the thresholds for impairment outlined in the Water Quality Control Policy for Developing California's Clean Water
Act Section 303(d) List (Listing Policy). For a sample size of 47, less than 8 geometric mean exceedances would
indicate that REC-1 beneficial uses are supported.
A Draft Agua Hedionda Lagoon Bacteria Special Study Report will be developed utilizing Weston's rigorous
QA/QC process to ensure the deliverables have received appropriate technical, editorial, and managerial review.
I Finalized schedule will he dependent on receipt of the Notice to Proceed and on Regional Board approval of the Monitoring Plan. It may be beneficial to
align the monitoring schedule with the Permit monitoring year and initiate sampling in October, 2021.
2 The number of field duplicates and field blanks will follow the QAPP that will be developed under Task 1. Field duplicates are not a current SWAMP
requirement for indicator bacteria. However, the collection and analysis of a field duplicate is often recommended.
July 20, 2021 Item #1 Page 16 of 29
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The report will detail the year's monitoring activities, analytical results, and the assessment results determining
whether REC-1 beneficial uses were supported. If the first year of data indicate REC-1 beneficial uses are supported,
the Agua Hedionda RAs will continue implementing their Phase I strategies and periodic sampling may be
conducted for verification. Potential methodology for this verification monitoring will be outlined in the Monitoring
Plan and periodic sampling would be conducted under Task 4.
Schedule Compliance: The Agua Hedionda RAs will have the opportunity to comment on the Draft Report
according to the schedule proposed below. The Final Report will be submitted to the Regional Board in January
2023 with the 2021-2022 WQIP Annual Report, to be submitted by the Carlsbad WMA RAs as required by the
Order No. R9-2013-0001, as amended by Order Nos. R9-2015-0001 and R9-2015-0100 (Permit) or subsequent
issued Order. Weston will work with the Carlsbad WMA WQ1P Report preparation consultant to ensure reporting
schedules are aligned.
Deliverables:
•Monthly summaries of monitoring activities and results.
•Electronic submittal of the Draft Agua Hedionda Lagoon Bacteria Special Study Report to the Agua
Hedionda RAs by November 11, 2022. For scheduling purposes, it is assumed that the Agua Hedionda RAs
will provide comments on the Draft Report by December 9, 2022.
•Electronic submittal of the Final Agua Hedionda Lagoon Bacteria Special Study Report with the 2021-
2022 Water Quality Improvement Plan Annual Report by January 31, 2023.
•CEDEN formatted data and CEDEN data receipts.
Task 3. Support RAs with SHELL Beneficial Use in Agua Hedionda Lagoon
Approach: LWA has been the regulatory and technical lead
supporting the RAs in working with Regional Board staff and
stakeholders to better understand conditions in the Lagoon since
January 2020. Due to challenges and uncertainties3 related to
SHELL beneficial uses and considering the resources necessary
to initiate REC-1 monitoring, the RAs have committed to (1)
implementation of Phase 1 of the proposed approach during the
open condition and (2) continued coordination with
stakeholders, with the CDPH, and with Regional Board staff.
Execution plan: LWA developed the phased approach to
determine whether water quality conditions support commercial shellfish harvesting operations in the Lagoon.
Phase I is a two-pronged approach to address the open and closed conditions. Under the open condition, water
quality has been demonstrated to be supportive of beneficial uses4. To verify that conditions are continuing to meet
National Shellfish Sanitation Program (NSSP) standards (geometric mean of 88 MPN/100 ml; 90th percentile of
260 MPN/100 ml ), LWA will compare fecal coliform (FC) data collected by CDPH to NSSP standards each year.
No additional activities are envisioned to assess the open condition.
Under closed conditions, data collected by CDPH do not always meet NSSP standards. However, one of the key
challenges is that the standards assume that FC concentrations are correlated with elevated risk to consumers. On
the contrary, the correlation between FC in the water column and pathogens in the shellfish has been lacking in
recent studies conducted in Newport Bay.' LWA has provided regulatory and technical support to stakeholders and
regulators in the Newport Bay Watershed since 2016. Through this work, LWA is engaged in the most current
CDPH has noted that it is unlikely that actions taken by the RAs will result in changing the conditionally restricted status of the Lagoon; the Lagoon is
privately owned, therefore access to the shellfish harvesting area for monitoring may be limited; the intake to the desalination plant will be relocated in the
near future, which may necessitate halting and/or relocation of the shellfish beds; and results of the studies in Newport Bay have demonstrated that there is no
correlation between FC concentrations in the water column and pathogens in shellfish under dry weather conditions.
CDPH data collected between 2010— 2020, analyzed and presented to the Consultation Panel, Sept. 03, 2020.
Zimmer-Faust, Amy. Assessing Appropriateness of Recreational Shellfish Harvesting Bacterial Standards. Presentation to Southern California Coastal Water
Research Project Commissioners. Dec.4, 2020.
July 20, 2021 Item #1 Page 17 of 29
A •
—National Shellfish Sanitation Program Geometric Mean Standard
•#o5 Station
a fio5N Station
•#055 Station
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SHELL related studies' in the State and can leverage the
relationships and information on behalf of the RAs, as
demonstrated in the initial coordination call with Orange County
staff on December 10, 2020. Rather than performing monitoring
work that may be unnecessary, coordination with Newport Bay
stakeholders will be sought to inform decisions in the Agua
Hedionda Watershed. In developing the phased approach, several
challenges have been evident that are not easily overcome:
inconsistent water quality benchmarks, lack of linkage between
FIB in the water column and risk to shellfish consumers, and non-
MS4 sources that are not well characterized. These issues have been recognized by the State Board in their 2019
Ocean Plan Review.' In fact, the State Board ranked SHELL beneficial uses as a high priority for further study.
LWA regularly engages with State Board staff through direct contact and through various working groups to provide
expert input on policy decisions and scientific studies. State Board staff has also been tracking the work in the
Newport Bay Watershed. LWA will continue to track the latest State level activities and is well positioned to engage
with State Board staff should it be beneficial.
Schedule Compliance: Schedule for Task 3 will include an annual assessment of CDPH data and periodic meetings
with various stakeholders. Data assessment and deliverables will be coordinated with the WQ1P Annual Report
schedules. Quarterly meetings are proposed with stakeholders in the Newport Bay watershed to facilitate
information sharing and coordination. Additional meetings with stakeholders in the Agua Hedionda Watershed are
also expected. The proposed activities are largely dependent on Regional Board input to the approach proposed by
the RAs in March 2021 and could shift based on their feedback.
Deliverables:
•The CDPH data assessment report will be submitted as an appendix to the WQIP Annual Report and will
be coordinated with that schedule. A draft will be available for review in November each year with a fmal
report in December.
•Other deliverables may include meeting agendas, presentations, and notes and will be aligned with meeting
schedules as needed. Quarterly coordination meetings would be initiated upon NTP and schedule for July,
October, January, and April each year. Other meetings with stakeholders will be scheduled as needed.
Task 4. Miscellaneous Activities
Under this task, Weston and LWA will provide support to the Agua Hedionda RAs to implement the phased
approach outlined in WQ1P Appendix 1 or other tasks as necessary. If data collected under Task 2 indicate
impairment of REC-1 beneficial uses, Phase II may be triggered.
This task may include additional monitoring, assessment and reporting, regulatory support for REC-1 or SHELL
Beneficial Uses or other related beneficial uses, data coordination, source identification studies, additional
monitoring plans, response to Regional Board correspondence or requests. The team Weston has assembled to
support the City has broad and extensive experience in all aspects of water resources. Our Team is primed to support
the needs of the RAs and our experts are well versed with providing technical documents and presentations,
preparing scientifically sound monitoring plans, sampling and analysis plans, and SWAMP compliant QAPPs. The
Weston team's extensive experience with water quality and coastal lagoon monitoring, the complex regulatory
environment, and data assessment and reporting together with our focus on cost efficiency and quality have made
us a trusted provider of water resources to our clients.
Next steps involve monitoring to better understand the linkage between FIB in the water column and pathogens in shellfish under wet weather conditions.
State Water Resources Control Board, California Environmental Protection Agency. Final Staff Report and Work Plan for 2019 Review of the Water Quality
Control Plan for Ocean Waters of California.Dec.3, 2019.
July 20, 2021 Item #1 Page 18 of 29
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5 KNOWLEDGE AND UNDERSTANDING OF LOCAL ENVIRONMENT AND
ISSUES
The Weston Team are locally based dedicated professionals with in-depth knowledge of the Carlsbad WMA and of
Agua Hedionda Lagoon. Because Weston's office is located in the City of Carlsbad and many of our employees
live and recreate in the watershed, we understand the local laws, ordinances and requirements. Since 2019 Weston
has implemented the Carlsbad WMA WQIP monitoring program, working closely with the Carlsbad WMA RAs
(including the City of Carlsbad, the City of Vista and the County of San Diego), as well as other consultants in the
WMA to ensure that client's needs are met and program requirements are fulfilled. For example, Weston works
with each of the RA's staff and/or consultant to gather and assess dry weather MS4 field screening and priority
outfall monitoring data for the WQIP Annual Report each year. Weston's staff regularly attend Carlsbad WMA
monthly meetings to communicate monitoring updates and stay abreast of watershed issues.
Our Team's collaboration with the Agua Hedionda Lagoon RAs also includes LWA's integral role in development
of the Agua Hedionda Lagoon special study framework. LWA has served as the regulatory and technical lead
supporting the RAs in coordinating with Regional Board staff and stakeholders to better understand conditions in
the Lagoon since January 2020 and developing the phased approach for moving forward.
6 PROJECT ORGANIZATION AND KEY PERSONNEL
The Weston Team will be led by Alexander Schriewer, Ph.D. Dr. Schriewer is a recognized leader in water resources
in southern California and provides his clients with over 15 years of professional experience in environmental
sciences and microbial source tracking. Dr. Schriewer will serve as the direct point of contact with the City Project
Manager and will be supported by our local team of experts in the Carlsbad, CA office together with expert staff
from our subconsultants, LWA and EnviroMatrix Analytical. No changes in the team composition will be made
without written approval from the City.
Brief summaries of the qualifications of Key Personnel and Task Leads proposed to support this contract are
provided below. Full resumes for all proposed personnel are provided as Attachment A. As a full-service team, our
staff offer a wide range of skill sets and depth of experience that will provide support to all requested aspects of the
scope of work.
July 20, 2021 Item #1 Page 19 of 29
Subconsultants
Lam./ vi'ilaiker and Associates
EnviroMatrix Analytical, Inc.
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6.1 Proposed Project Organization
Figure 1. Organizational Chart
Legend
Communication Lines
Reporting Lines
Task Lead
(City of
Carlsbad
Technical Advisors
Project Manager
Andrea Crumpacker.
Ashli Desai •
Alexander Schriewer, Ph.D.
Assistant Project Manager
Amy Margolis
Task 1. REC-1 Task 2. REC-1 Task 3. SHELL Support Task 4 Miscellaneous
Monitoring Plan/QAPP Monitoring & Reporting
Hans Trammel, P.E. Paul Hartman' Katherine Dunn Paul Hartman Michelle Mattson. CPS'AfQ"
Shed Dister, GISP, PM1043.7 Kyle Clouthier Ryan Parks Paul Hartman
Ryan Parks Andie Ledesma Bryant Alvarado Nick Cochran. CPSWQ,
Bryant Alvarado Amy Margolis Sheila Holt QSD/OSP
Satomi Yonernasu Dan McCoy
Steven Bolton. LEED Ape
6.2 Key Personnel
Management Team
Alexander Schriewer, Ph.D., Project Manager, has over 15 years of experience working for
Southern California municipalities and counties providing surface water and environmental services
including project management, scientific consulting, study design, microbiological and chemical
expertise, and data analysis. Dr. Schriewer will serve as the project manager and point of contact
with the City and in direct communication with the project coordinator for the duration of this
contract. He has designed multiple MST studies for various clients including for the County of San
Diego in the San Luis Rey and San Diego Rivers; for the Port of San Diego (POSD) at the Shelter Island Shoreline
Park; for the City of Oceanside in Loma Alta Slough; and for CDM Smith in the Middle Santa Ana River Watershed.
He will serve as the Project Manager for the duration of this contract. Mr. Schriewer currently serves as the project
manager for the first-ever Natural Source Exclusion (NSE) program in Southern California at Inner Cabrillo Beach
for the Port of Los Angeles (POLA) designing ongoing studies to quantify sources of bacteria loading to the beach
and helping the POLA come into compliance with the Inner Cabrillo Beach Bacteria TMDL.
Andrea Crumpacker, Technical Advisor, has 20 years of experience in jurisdictional stormwater
program support, TMDL development, MST studies, monitoring study design, environmental
analysis, and biological assessments and 15 years of experience working for Southern California
municipalities and counties providing stoimwater environmental services. Ms. Crumpacker will be
providing technical assistance for the duration of this contract. Ms. Crumpacker has conducted
numerous source tracking studies in Southern California, including for the City of Oceanside, POLA,
POSD, County of Los Angeles, and the County of San Diego. Her recent experience includes serving as Weston's
Program Manager for the San Diego County Copermittee program, LADPW stormwater programs, and POLA Inner
Cabrillo Beach Bacteria TMDL program.
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Ashli Desai, Firm: Larry Walker Associates, Role: Strategic and Regulatory Advisor, has over
20 years of experience in managing complex watershed and sustainability project planning for
clients throughout Southern California. Ms. Desai is primarily responsible for overseeing LWA's
TMDL, stormwater, and regulatory assistance work in Southern California, including stormwater
permit development and implementation; regulation and policy review and comment; TMDL
review, development and implementation; and watershed management. Ms. Desai specializes in
facilitating coordination between municipal agencies, stakeholder groups, and regulatory agencies
to develop solutions that support stakeholder developed strategies for sustainably managing water resources. Ms.
Desai has been supporting the responsible agencies in the Agua Hedionda Watershed since 2008, leading the process
to delist the Lagoon for bacteria and sediment, and more recently providing strategic and regulatory guidance in the
development of the regulatory strategy and phased approach to better understand conditions related to REC-1 and
SHELL beneficial uses in the Lagoon.
Amy Margolis, Assistant Project Manager, has 20 years of professional experience as an
environmental biologist, with extensive experience preparing MS4 Permit Monitoring and
Assessment Reports, SAPs, QAPPs, and laboratory reports. She will serve as the Assistant Project
Manager working directly with the project manager for the duration of this contract Ms. Margolis is
currently supporting the Carlsbad WMA WQIP Monitoring Program with updating the WQIP
Monitoring Plan, and supports the annual Permit required data assessments for the watershed. She
will facilitate communication with the Carlsbad WMA RAs and other consultants currently
supporting the WMA. Ms. Margolis has served as the Reporting Task Lead for five years for the WQIP Annual
Reports for the County of San Diego Reporting Contract (for San Luis Rey River, Santa Margarita River, and San
Diego River WMAs). Her expertise includes conducting Permit required data assessments, interpreting Permit
requirements, and overseeing programmatic QA/QC. Ms. Margolis has also written numerous annual reports,
monitoring plans, work plans, and QAPPs for LADPW, Riverside County Flood Control and Water Conservation
District (RCFC8cWCD), City of San Diego, and other San Diego Region Copermittees.
Paul Hartman, Firm: Larry Walker Associates, Task Lead, has over 20 years of experience in
water quality and regulation focused on strategic, cost effective development and implementation of
compliant municipal stormwater and watershed programs across California, including regulatory
and technical support in TMDL development and implementation and evaluation of new regulatory
policies. Mr. Hartman will be the Lead for monitoring plan development under Task 1, and for Task
3 for the duration of this contract. His experience spans multiple watersheds in Southern California
with varied pollutant waterbody combinations and regulatory challenges, and includes working on
TMDLs for bacteria, sediment, and nutrients targeting estuaries within North San Diego County. Mr. Hartman is
currently the project manager serving the RAs in the Agua Hedionda Watershed in developing and implementing
their strategy to better understand conditions within the lagoon related to recreational and shellfish harvesting
beneficial uses. His experience in working with the RAs and stakeholders to develop and implement the strategy
thus far provides unmatched expertise to the Team. Mr. Hartman most recently led the development of the
monitoring frameworks to address the REC-1 and SHELL beneficial uses in Agua Hedionda Lagoon. Prior to
joining LWA, Mr. Hartman was responsible for managing comprehensive planning, implementation, assessment,
and overall compliance for three Phase I municipal stormwater programs in North San Diego County, providing
him with in-depth knowledge of the Carlsbad Watershed, as well as internal operations and preferences of the RAs,
and trusted relationships with regulators and key stakeholders.
Sheri Dister, GISP, PMPV, Task Lead, has 28 years of professional experience in environmental
sciences and GIS. For the past 13 years at Weston, she has supported numerous clients in Southern
California with MS4 permit compliance and planning as both a Project Manager and GIS Subject
Matter Expert. Public agencies she has assisted include the LADPW, County of San Diego and other
San Diego County MS4 Permit Copermittees, RCFC&WCD, and the Ports of Los Angeles and Long
Beach. She has also provided expertise to a variety of projects in Southern California involving
sampling and assessment of water quality, sediment, bioassessment, and trash; source investigations including
MST; best management practice (BMP) planning and applications; and watershed modeling. She has managed
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development of monitoring plans and QAPPs for various programs including the Santa Margarita Investigative
Order.
Michelle Mattson, Task Lead, has approximately 14 years of experience in the environmental field
including 10 years focused on water resources in Southern California. Ms. Mattson currently leads
the WQIP monitoring program for the Carlsbad WMA Participating Agencies and has extensive
experience working collaboratively with county, city and regulatory agencies. She will be the lead
for Task 2 for the duration of this contract and will provide support to the development of the
Monitoring Plan and QAPP under Task 1. She has extensive experience developing monitoring
program documentation including QAPPs and Monitoring Plans, leading teams of staff and sub-
consultants to complete complex monitoring projects on budget and on schedule and collaborating across multiple
jurisdictions and agencies to achieve program goals.
Snbconsultants and Laboratories
LWA is a privately-owned California corporation and certified Small Woman-Owned Business
Enterprise providing consulting services ranging from highly specialized water quality,
stormwater, and watershed management services to traditional wastewater engineering. As a
firm of engineers, scientists, and experts in water quality science and regulation, we have the insight and foresight
that comes only with years of experience implementing local, state, and federal environmental laws and regulations.
Headquartered in Davis, LWA currently has approximately 50 professional and support staff, with regional offices
located in Santa Monica, Ventura, Berkeley, San Jose, and San Diego, as well as Seattle, Washington. Over the
past 42 years, LWA has leveraged our expertise in environmental permit compliance to assist municipal clients
with developing solutions to complex regulatory challenges that meet their needs and are approvable by Regional
Water Boards, the State Board, and the USEPA. We have developed stormwater solutions for multiple Southern
California cities and counties, including, but not limited to, the cities of Santa Clarita, Los Angeles, Camarillo,
Thousand Oaks, San Diego, and the counties of Los Angeles, Ventura, San Diego, and Riverside; as well as local
watershed management groups, including the Santa Margarita, San Luis Rey, Carlsbad, and San Diego River
watersheds.
EnviroMatrix Analytical, Inc. (EMA) is a full-service California State-certified laboratory that has
been providing high-quality analytical services to its clients since it was established in 1974. EMA
has worked closely with Weston over the years in providing various testing for dry weather/wet
weather, soil and sediment projects. EMA has helped Weston on these projects by meeting the short
holding times and quick turnaround times required by the analytical tests requested. Furthermore,
EMA has the capability to provide final report data in various electronic data formats. EMA is centrally located in
San Diego County in the Kearny Mesa area with close proximity to Interstate 15 and 52. EMA is designed to provide
clients with a variety of analytical capabilities that respond to complex technical and regulatory issues. EMA's
laboratory is equipped with state-of-the-art analytical instrumentation to facilitate cost-effective analyses on a
variety of complex sample matrices for trace metals, organics, inorganic wet chemistry, and microbiology
parameters.
7 COST ESTIMATE
Weston has provided our Cost Estimate as a separate file, per the RFP.
8 STATEMENT OF UNSPECIFIED VALUE-ADDED OFFERINGS
The Weston Team of recognized bacteria and regulatory experts is uniquely poised to satisfy the City's scope of
services for this proposal. The Team has decades of experience in the local area, is located in the City of Carlsbad,
and is currently performing work in the watershed in support of the Carlsbad WMA RAs. Due to the proximity and
familiarity with the Lagoon and the issues facing the RAs, our Team offers efficiencies for development and
implementation of this program and can get started right away without any delay associated with spin up time. Our
Team regularly communicates with City of Carlsbad, City of Vista, and County of San Diego project managers and
staff, local stakeholders and the Regional Board. Weston's focus on quality as a core value provides our clients with
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added assurance that data will be scientifically defensible and reliable. Our scientific innovation has also established
our state of the art-in house Molecular Laboratory as a trusted provider of molecular marker analysis.
The Weston Molecular Laboratory is co-located with our Carlsbad office and offers a variety of gene-specific
quantification methods in a multitude of environmental matrices. These assays can be used to identify and quantify
host fecal sources for MST in support of bacteria source tracking projects and T'MDLs. Protocols are aligned with
Environmental Protection Agency (EPA), State of California, and state of the science procedures and are adaptable
to client specifications. Additional quantitative polymerase chain reaction (qPCR) or digital-droplet PCR (ddPCR)
assays can be added on demand. Weston's laboratory participated in and passed the Bight '13 inter-calibration study
and was found to have high-quality results.
Currently, Weston's laboratory is conducting analysis of environmental samples for water and sediment for
numerous clients in California and across the nation, including the County of San Diego in San Diego River and
the POLA Inner Cabrillo Beach Bacteria TMDL natural source exclusion study. Previously, the laboratory
supported analysis of environmental samples for the City of Oceanside's Clean Beaches Initiative funded Microbial
Source Identification Study for Buccaneer Beach and Loma Alta Creek, County of Ventura Bacteria Source
Investigation Study, City of San Clemente's Poche Beach Bacterial Source Investigation, San Diego River Bacterial
Source Investigation, Tecolote Creek Bacterial Source Investigation, and Tijuana River Watershed Bacterial Source
Investigation Study.
9 ADDENDA TO THIS REQUEST FOR PROPOSAL
Weston Acknowledges Amendment 1 dated 3 May 2021 and has attached the signed acknowledgement as
Attachment B, per the RFP.
10 EXCEPTIONS TO THIS REQUEST FOR PROPOSAL
Weston has reviewed the sample agreement and takes no exceptions.
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Wa.,AzW,:fs.4146iA.V;- Agua Hedionda Lagoon Bacteria Special Study 2021
List of Assumptions for Costing:
Proposed costs provided in the table below are based upon the following assumptions.
•The Monitoring Plan for REC-1 includes:
o 2 meetings with RAs
o 1 meeting with Regional Board
o Preparation of 2 drafts and 1 final document
•Monitoring, Data and Reporting assumes collection of one sample per week (for 52 weeks) at one
location in the Lagoon.
•Follow-up sampling is not included under Task 4. If required, the additional costs can be drawn from
Task 4 budget pending authorization by the City of Carlsbad.
•Fees for laboratory analysis are not included in this scope of work. Analysis of Enterococcus will be
conducted by Encina Water Authority (EWA) under a separate scope of work/contract between the City
of Carlsbad and EWA.
•Annual Assessment of CDPH data includes assessment and technical memorandum for inclusion in the
Water Quality Improvement Plan Annual Report (1 draft report and one final report).
•Engagement with Stakeholders in the Newport Bay Watershed assumes quarterly meetings.
•Coordination with Stakeholders under Task 3 includes RAs, CDPH and Regional Board staff for up to 20
hours for associate and project scientist, 4 hours for president (approximately 5-6 meetings depending on
length and preparation required)
•Costs for Task 4 are considered placeholders as the scope is not defined for Task 4. Additional funds may
be needed depending upon the specific item/project requested by the RAs.
Subconsultants:
The following subconsultants are proposed for this project:
Larry Walker and Associates (LWA). LWA will lead development of the REC-1 Monitoring Plan, provide input
for reporting, and will lead Task 3. LWA may also provide as-needed miscellaneous support under Task 4. LWA
is expected to perform approximately 30% of the work under this scope.
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Ague Hedionda Lagoon Bacteria Special Study 2021
Category / Task
Task 1 Task 2 Task 3 Task 4
Monitoring
Plan QAPP
Monitoring
& Data Reporting
Annual Assessment of
CDPH Data & WQIP
Annual Report
Technical Memo
Engagement with
Newport Bay
Watershed
Stakeholders
Tracking
State
Board
Efforts
Coordination
with
Stakeholders
Miscellaneous
As-Needed*
Direct Costs Hourly Rate
Project Principal $200 2
Project Manager $175 8 4
8
Task Leader $160
8
8
Senior Scientist $145
52 46 80
12
Scientist II $110
260 16
Scientist 1 $100
232 20
Environmental
Analyst
$90
4
4
Weston Labor Costs $1,800 $9,880 $58,470 $18,400
$1,740 $31,000
President $328 2
1 4 4 4
Associate Scientist $274 24 2
8 12 8 4 20
Senior Engineer $246 32
Project Scientist $180
2
6 8
',0
LWA Total Labor $15,104 $908
$2,192 $4,696 $4,944 $2,408 $10,392 $14,000
Total Labor $16,904 S10,788 S58,470 $20,592 $4,696 $4,944 $2,408 $12 132 $45,000
Total Direct Costs $16,904 $10,788 S58,470 $20,592 $4,696 $4,944 $2,408 $12,392 $45,000
Indirect Costs
External Costs (ice, mileage)
$758
Internal Costs (equipment)
$8.418
Total Indirect Costs
$9,176
Fiscal Year Total Cost By FY
FY 2021-2022 $148,907 $16,904 $10,788 $52,035
$4,696 $4,944 $2,408 $12,132 S45,000
FY 2022-2023 $68,223
$15,611 $20,592 $2,536 $4,944 $2,408 S12,132 $10,000
FY 2023-2024" $2,536
$2,536
FY 2024-2025" $2,536
$2,536
FY 2025-2026" $2,536
$2,536
Total Task S16,904 $10,788 $67,646 $20,592 $14,840 $9,888 $4,816 $24,264 $55,000
Total Cost $224,738
*Miscellaneous costs are as-needed placcholders, costs will be dependent upon specific request by RAs
**FY Costs are dependent upon specific program needs that are not yet determined. These costs will he updated as the program progresses
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Agua Iledionda Lagoon Bacteria Special Study 2021
Weston Rates
Role Rate
Project Principal $200
Technical Advisor $195
Technical Director $180
Project Manager $175
Task Leader $160
Engineer $155
Associate Engineer $130
Senior Scientist/Assistant PM $145
Scientist 3 $120
Sc ientist 2 $110
Scientist 1 $100
GIS Analyst $110
Environmental Analyst $90
Senior Technician $85
LWA Rates
Role Rate
President $328
Associate Scientist $274
Senior Engineer $246
Project Scientist $180
July 20, 2021 Item #1 Page 26 of 29