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Home My WebLink About2021-09-01; Planning Commission; ; Planning Commission Meeting TimeItem No. Application complete date: N/A P.C. AGENDA OF:September 1, 2021 Project Planner: Don Neu Project Engineer: N/A SUBJECT: PLANNING COMMISSION MEETING TIME – Consider amending the adopted Planning Commission Procedures to change the start time for regular meetings from 6:00 P.M. to a time supported by the majority of the members of the Planning Commission. The City Planner has determined that the action does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065. I.RECOMMENDATION That the Planning Commission consider the information provided in this report and discuss whether the majority of the members of the Planning Commission support amending Section II. A. 1. of the Planning Commission Procedures contained in Planning Commission Resolution No. 7345. A revised Procedures Resolution is attached that provides for the insertion of a new start time. To change the start time for regular meetings the following motion is provided: That the Planning Commission ADOPT Planning Commission Resolution No. 7423 APPROVING an amendment to Section II. A. 1. of the Planning Commission Procedures to change the meeting start time for regular meetings to P.M. II.PROJECT DESCRIPTION AND BACKGROUND During the COVID-19 pandemic the Planning Commission has met virtually to comply with State of California Guidance. While meetings have been conducted online the start time has been 3:00 p.m. The adopted start time for Regular Meetings is 6:00 p.m. pursuant to Section II. A. 1. of the Planning Commission Procedures as contained in Resolution No. 7345. Members of the Planning Commission have requested on several occasions to discuss changing the start time of meetings from 6 p.m. to a time earlier in the day. The item was placed on the June 2, 2021 agenda for Commission discussion. At that meeting a variety of opinions were expressed. The City Council was scheduled to discuss resuming in-person meetings on June 22, 2021. The City Council also temporarily held meetings at 3 p.m. instead of their regular time of 6 p.m. The Commission decided to wait to see what action the City Council would take regarding their meetings. Staff was also asked to determine if the Council Chambers and the staff needed to broadcast the meetings on the internet were available at other times of the day. On June 22, 2021 the City Council decided to resume in-person meetings on July 13th at their regular time of 6 p.m. Staff determined that the Council Chambers and the required staff would be available for meetings starting earlier than 6 p.m. The Planning Commission last met on July 7, 2021. During the Planning Commission Member Reports section of the meeting a motion was made to place on the next agenda an item to consider changing the 3 PLANNING COMMISSION MEETING TIME September 1, 2021 Page 2 time that meetings will start. The motion passed on a vote of 4-3 (No – Chairperson Meenes, Commissioners Merz and Sabellico). III.ANALYSIS To assist the Planning Commission in consideration of this topic information is provided in Table 1 below. Listed in the table is the time that the Planning Commission meets in each of the other 17 cities in San Diego County. TABLE 1 – MEETING TIME FOR PLANNING COMMISSIONS IN SAN DIEGO COUNTY As depicted in the table only three of the Planning Commissions have a meeting start time earlier than 6 p.m. The remaining 14 cities not including Carlsbad start their meetings at 6 p.m. or later. Staff is recommending that the Planning Commission retain the regular meeting start time of 6 p.m. The following are the reasons for this recommendation: •Allows for persons wanting to participate in the meeting to attend after typical work hours maximizing public involvement •Consistent with City Council meeting time •As demonstrated by the comparison within the County of San Diego the time reflects a best practice for providing the opportunity for public participation Should the majority of Planning Commissioners agree on a time other than 6 p.m. a resolution is attached in which a new time can be inserted, and the resolution adopted to implement a new meeting time. Revisions necessary to change the start time and adopt the full set of procedures are noted in strike-out and underline format in the attached resolution. City Day Time Notes Chula Vista Wed 6:00 PM Coronado Tue 3:00 PM Del Mar Tue 6:00 PM El Cajon Tue 7:00 PM Encinitas Thur 6:00 PM Escondido Tue 7:00 PM Imperial Beach Thur 4:00 PM La Mesa Wed 7:00 PM Lemon Grove Mon 6:00 PM National City Mon 6:00 PM Oceanside Mon 6:00 PM Poway Tue 7:00 PM No PC, City Council San Diego Thur 9:00 AM San Marcos Mon 6:30 PM Santee Wed 6:30 PM No PC, City Council Solana Beach Wed 6:00 PM No PC, City Council Vista Tue 6:00 PM PLANNING COMMISSION MEETING TIME September 1, 2021 Page 3 IV.ENVIRONMENTAL REVIEW The City Planner has determined that the action does not constitute a project within the meaning of the California Environmental Quality Act under California Public Resources Code Section 21065 in that it has no potential to cause either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Therefore, it does not require environmental review. ATTACHMENTS: 1.Planning Commission Resolution No. 7423 From:Bill Kamenjarin To:Don Neu; Melissa Flores Cc:Ronald Kemp Subject:Carlsbad, Ca Boards & Commissions Starting times for Meetings Date:Wednesday, September 1, 2021 11:04:06 AM Please distribute to the planning commissioners for Item # 3 (Planning Commission Meeting Time) on the agenda; thank you Boards & commissions Starting times for Meetings Agricultural Conversion Mitigation Fee Committee No stated timeArts Commission 6:00 Beach Preservation 4:00CDBG Commission No stated time Golf Lodging Business Improvement District No stated timeHistoric Preservation 6:00 Housing Commission 4:00Independent Redistricting Commission Sept. 9, 2:30 p.m. Sept. 23, 6 p.m.Oct. 28, 4 p.m. Nov. 13, 10 a.m.Nov. 18, 4 p.m. Dec. 16, 4 p.m.Jan. 13, 6 p.m. Jan. 27, 4 p.m.Feb. 17, 6 p.m. Library Board of Trustees 4:00 Parks & Recreation 5:30Planning Commission 3:00 Senior Commission 3:00Tourism BID as needed Traffic & Mobility Commission 4:00 CAUTION: Do not open attachments or click on links unless you recognize the sender and know the content is safe.