HomeMy WebLinkAbout2021-09-28; City Council; Resolution 2021-223RESOLUTION NO. 2021-223
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING THE CHARTER FOR THE GROWTH MANAGEMENT
PLAN UPDATE ADVISORY COMMITTEE
EXHIBIT 1
WHEREAS, on May 4, 2021, the City Council of the City of Carlsbad, California adopted
Resolution No. 2021-100 directing staff to initiate the process to form a citizens committee to identify
the key elements of a new plan to manage growth and maintain excellent quality of life inr Carlsbad
while complying with state housing laws; and to return to the City Council with recommendations on
the committee formation process, potential representation, roles and responsibilities, mission
statement and principles of participation; and
WHEREAS, Attachment A, attached hereto, is the Growth Management Plan Update Advisory
Committee Charter, which identifies the committee's mission, principles of participation,
representation, roles, meeting process, and work product.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as
follows:
1. The above recitations are true and correct .
2. The Growth Management Plan Update Advisory Committee Charter, Attachment A
attached hereto, is approved.
3. The City Clerk is authorized to initiate solicitation of committee applications from
residents of each City Council district.
4. Staff is directed to coordinate with the city commissions/boards identified in
Attachment A, attached hereto, to obtain a nomination for one member of each
commission/board to participate on the Growth Management Plan Update Advisory
Committee.
5. Staff is directed to return to the City Council with a list of candidates ·for appointment to
the Growth Management Plan Update Advisory Committee.
Sept. 28, 2021 Item #10 Page 7 of 171
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 281!1 day of September 2021, by the following vote, to wit:
AYES: Hall, Blackburn, Bhat-Patel, Acosta, Norby.
NAYS: None.
ABSENT: None.
MA TT HALL, Mayor
(SEAL)
Sept. 28, 2021 Item #10 Page 8 of 171
City of Carlsbad
Growth Management Plan Update Advisory Committee Charter
Mission Statement and Principles of Participation
September 28, 2021
Mission Statement
Attachment A
The mission of the Growth Management Plan Update Advisory Committee is to promote
balanced consideration of a range of perspectives on issues affecting the future growth and
quality of life in Carlsbad and to identify the key elements of a new plan to manage growth in
Carlsbad in a way that maintains an excellent quality of life while also complying with state law.
Principles of 'Participation
Role of Growth Management Plan Update Advisory Committee Members
To ach ieve the mission of the Growth Management Plan Update Advisory Committee, the City
Council is asking members to:
• Become familiar with the issues that affect future growth and quality of life in Carlsbad
• Attend periodic meetings over a period of t ime (approximately 1 year)
• Listen to and respect diversity in perspectives, facts and opinions
• Provide constructive feedback to city staff and consultants on process and draft work
products
• In decision-making, balance individual and group stakeholder goals with the larger
public interest and legal requirements
• Work collaboratively with other committee members in reaching decisions and making
recommendations to the City Council
• Encourage community participation at committee meetings
Representation
The committee will be comprised of a total of 19 primary members and 19 alternate members
as follows:
• Two members (one primary and one alternate) from each of the following city boards
and commissions:
Sept. 28, 2021 Item #10 Page 9 of 171
Growth Management Plan Update Advisory Committee Charter
Mission Statement and Principles of Participation
Page 2
o Arts Commission
o Beach Preservation Commission
o Historic Preservation Commission
o Housing Commission
o Library Board
o Parks and Recreation Commission
o Planning Commission
o Senior Commission
o Traffic and Mobility Commission
• Four residents (two primary and two alternate) from each City Council district:
o District 1
o District 2
o District 3
6 District 4
• Four at-large residents (two primary and two alternates)
Each respective commission/board will nominate two commissioners/members (one primary
and one alternate) to serve as members of the committee. Once each commission/board
nominates each member, staff will report to the City Council the nominations with a brief
biography. Then, over a period of 30 days; the Mayor will consider and confirm the
recommended nominations and will recommend four at-large residents (two primary and two
alternates), and each council member will recommend four residents (two primary and two
alternate) from the council member's district to serve on the committee. The full City Council
will make the final decision on all commission/board and district representative
recommendations. From the appointed primary committ~e members, the Mayor will designate
a Chair and Vice-chair.
Discussion Process
During committee meetings, committee members agree to abide by the following discussion
process:
• The committee will establish ground rules about how members should conduct
themselves during meetings
• The preferred decision-making process is collaborative problem-solving
• Consensus of the committee will take precedence over individual preferences
• In cases of non-consensus, the Chair may call for majority vote of the committee;
however, alternative perspectives will be documented.
Sept. 28, 2021 Item #10 Page 10 of 171
Growth Management Plan Update Advisory Committee Charter
Mission Statement and Principles of Participation
Page 3
• City staff w ill be present at all meetings to assist the Chair and committee as-needed
Role of Chair and Vice-chair
The Chair will ensure that committee meetings are conducted fairly and efficiently, that proper
order and mutual respect among all participants is maintained, that there is full participation
during meetings, that all relevant matters are discussed, that all committee members have an
opportunity to participate in committee discussions, and that necessary decisions are made. To
the extent reasonable, the Chair will seek consensus of the committee in decision-making. In
instances where consensus cannot be reached, the Chair may call for majority vote ofthe
committee following procedures set forth in Carlsbad Municipal Code Chapter 1.20. However,
the Chair will ensure that minority viewpoints are heard and documented.
The Chair will ensure that these Principles of Participation and agreed-upon "ground rules" are
adhered to.
The Chair is responsible for ensuring that members of the p·ublic desiring to address the
committee have the opportunity to do so at the appropriate time.
The Chair may speak to members of the media on behalf of the committee, and represent the
committee at public workshops, hearings and other public events as appropriate.
The role of the Vice-chair is to serve as the Chair in his or her absence.
Meeting Schedule
The committee will meet approximately once a month (about 10-12 times).
Meeting Attendance
Full participation of committee members is essential to t he effectiveness of the committee, and
members are expected to attend all committee meetings. If a committee member is unable to
attend a meeting, he or she shall notify city staff as soon as possible, and the designated
alternate may attend in his or her place. The alternate is encouraged to actively participate in
the meeting provided that he or she is adequately briefed as to the status of prior discussions
and decisions.
If a committee member resigns his or her appointment before the committee's work has
concluded, he or she shall notify the Mayor and City Council in writing, with copies sent to the
City Clerk, City Manager and the Community Development Director. The resigning committee
members designated alternate shall automatically become a regular committee member for
the remaining duration of the committee. If the alternate member chooses not to fill the
Sept. 28, 2021 Item #10 Page 11 of 171
Growth Management Plan Update Advisory Committee Charter
Mission Statement and Principles of Participation
Page4
vacancy, at their next scheduled meeting, the committee will consider whether to recommend
that the Mayor and City Council fill the vacated position.
Meeting Quorum
For meeting purposes, a quorum of the committee is met with eight members in attendance.
Open Meeting Requirements
All committee meetings and committee members are subject to the open meeting
requirements of the Ralph M. Brown Act (Brown Act). The Brown Act imposes public notice and
access requirements on committee meetings, and places certain limitations on when and how
committee members may communicate with one another. New committee members will be
given a briefing by the City Attorney's office about the basic requirements of the Brown Act.
Meeting Agendas
Meeting agendas will be prepared by city staff in consultation with the Chairperson or a
majority of the committee, following the procedures of the Brown Act. At the conclusion of
each meeting, the Chc;1ir and city staff will summarize the results and identify items that may
need further research or be carried over to the next meeting, preview new business for the
upcoming meeting, and invite committee members to suggest new items for future
meetings. Agendas for future meetings will be established by consensus of the committee with
concurrence of the Chair and city staff.
Members of the public have a right to attend committee meetings and will have an opportunity
to address the committee on any issue under its purview. Agendas will include time for public
comment.
External Communications
The overriding consideration in all communications is to honor and sustain the constructive,
collaborative process of the committee. Committee members are encouraged to communicate
w ith their constituencies in order to keep them informed of the committee's mission and
meeting agendas, and to encourage direct participation. Should committee members speak to
the media, members are encouraged to provide accurate, factual information, but are asked to
refrain from engaging in speculation, advocating a position on a specific issue, speaking on
behalf of the committee (except for the Chair or unless authorized by the committee to do so),
or otherwise making public statements that would tend to hamper constructive committee
discussions. Committee members are asked to notify city staff of any media contact related to
the committee and its work. City staff will be available to assist in any communications to the
media, if desired.
Sept. 28, 2021 Item #10 Page 12 of 171
Growth Management Plan Update Advisory Committee Charter
Mission Statement and Principles of Participation
Page 5
Information Sharing
In order to ensure all committee members have the same information available to them, all
documents will be distributed through city staff. If a member has information he or she would
like to share with other committee members, the information should be given to staff for
distribution to the entire committee. Maintaining this flow of information will facilitate a
respectful, collaborative process, and help avoid unintended violations of open meeting laws
(e.g., serial meetings).
Work Products
The committee will be responsible for reviewing work product and providing feedback to staff
and consultants. The committee is expected to focus on input, review, and "buy-in" to carry
out the committee's mission, rather than deliberating on precise details. The committee's work
will conclude with a committee-supported report recommending to t he City Council what
should be included (key elements) in a new plan to manage growth and achieve an excellent
quality of life while ensuring compliance with state law. The City Council will consider the
committee's recommendations and direct the next steps to create a new growth management
plan.
Sept. 28, 2021 Item #10 Page 13 of 171