HomeMy WebLinkAbout2021-10-28; Economic Development Subcommittee - Minute Motion Regarding Supporting Non-Profit Organizations (Districts - All); Rocha, LauraTo the members of the:
ITY COUNCIL
Date lO A • • • CA v CC ✓
CM ACM / DCM (3) v
Oct. 28, 2021
To:
From:
Via:
Council Memorandum
Honorable Mayor Hall and Members of the City Council
Laura Rocha, Deputy City Manager, Administrative Services
David Graham, Chief Innovation Officer
Geoff Patnoe, Assistant City Manager ~
{city of
Carlsbad
Memo ID #2021200
Re: Economic Development Subcommittee -Minute Motion Regarding Supporting
Non-Profit Organizations (Districts -All)
This memorandum provides information related to the April 27, 2021, minute motion
directing staff to return with information for the City Council to have a discussion for
supporting non-profit organizations.
Background
On April 27, 2021, the City Council heard an item regarding COVID-19 economic recovery and
revitalization initiative options. During the presentation City Council input was sought regarding
a request for support from a local charitable organization. The City Council passed a minute
motion to have staff return with information for the City Council to have discussion related to
supporting non-profit organizations. This topic was referred to the former ad hoc Economic
Revitalization Subcommittee for discussion. The ad hoc Economic Revitalization Subcommittee
held discussions regarding supporting non-profit organizations. The ad hoc Economic
Revitalization Subcommittee was sunset and subsequently replaced by the Economic
Development Subcommittee, which took up the minute motion and has made a
recommendation regarding its disposition.
Discussion
On Aug. 16, 2021, the Economic Development Subcommittee discussed the City Council minute
motion regarding supporting non-profits that was passed on April 27, 2021. Staff were directed
to engage with departments involved in supporting non-profits and evaluate any relevant
Council programs and policies. Staff were directed to analyze Council Policy No. 51 and return
at a future Economic Development Subcommittee meeting with information regarding
challenges and opportunities.
Council Policy No. 51 establishes the process for distributing funds for community activities,
special events, support for winning teams, and community spirit activities. Combined with the
Community Development Block Grant (CDBG), and community arts grants, these programs
comprise the core grant programs administered by the city.
Administrative Services Branch
Innovation & Economic Development Department
1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-4620
Council Memo -Minute Motion Regarding Supporting Non-Profit Organizations (Districts -All)
Oct. 28, 2021
Page 2
On Sept. 14, 2021, staff from the departments responsible for administering grants convened to
discuss opportunities and challenges associated with existing program support for non-profit
organizations. The opportunities and challenges that were identified were:
• Regulatory requirements associated with federally administered programs
• Program administration challenges
• Potential program improvements that may be beneficial but require more analysis
• Additional funding in the arts and culture grants that could support worthy applications
• Community activity grant funding, which has not been budgeted for several budget
cycles
• Lack of additional staff capacity to support new non-profit support programs
Despite the opportunities and challenges discussed, there was general agreement among staff
that Council Policy No. 51 provides a broad framework to support non-profit organizations.
The Economic Development Subcommittee discussed the initial findings regarding city support
for non-profit organizations at its meeting on Oct. 18, 2021. The discussion centered on various
options including:
• Continuing to discuss the issue within the Economic Development Subcommittee
• Making a recommendation for the fiscal year (FY) 2022-23 Budget
• Referring the issue back to the full City Council
• Taking another course of action
The Economic Development Subcommittee members unanimously voted to recommend that
the issue of supporting non-profit organizations be a part of the FY 2022-23 Budget process.
The rationale for this recommendation was that it would result in a discussion by the full City
Council and that discussion would be informed by a comprehensive understanding of the city's
budgetary resources and priorities. This recommendation completes the task outlined in the
minute motion and concludes the Economic Development Subcommittee's work on the issue.
Fiscal Impact
There is no fiscal impact at this time. Should the City Council choose to make a
recommendation to allocate more resources towards supporting non-profit organizations
during the FY 2022-23 Budget discussions the fiscal impact of that recommendation would be
analyzed at that time.
Next Steps
Staff will continue to administer grant programs to support non-profit organizations. Staff will
include a discussion regarding supporting non-profit organizations during the FY 2022-23
Budget process.
Council Memo -Minute Motion Regarding Supporting Non-Profit Organizations (Districts -All)
Oct. 28, 2021
Page 3
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Suzanne Smithson, Library & Cultural Arts Director
Kristina Ray, Communications and Engagement Director
Ryan Green, Finance Director
Matt Sanford, Economic Development Manager
Joe Stewart, Management Analyst