HomeMy WebLinkAbout2022-01-20; Orion Center Project Update (District 2); Gomez, PazTo the members of the:
CITY COUNCIL
Date 1/V>/12-CA .Jl_ CC .JL
CM i_ ACM_!_ DCM (3) x_
Jan. 20,2022
Council Memorandum
To: Honorable Mayor Hall and Members of the City Council
From: Paz Gomez, Deputy City Manager, Public Works
Via: Geoff Patnoe, Assistant City Manager 0
Re: Orion Center Project Update (District 2)
{cityof Carlsbad
Memo 10#2022009
This memorandum provides an update to a previous Council Memorandum dated July 8, 2021,
provided as Attachment A, on the status of the Orion Center Project, Capital Improvement
Program, or CIP, Project No. 3572, which will construct a maintenance and operations facility
. that will house Public Works Branch and Parks & Recreation Department field staff at 2600
Orion Way.
Background
Attachment A provides background information on this project. Since the last update on
July 8, 2021, staff and project consultants have continued to work on traffic and mobility
related reports and other support documents for the conditional use permit, or CUP,
application. Additionally, staff have updated their comprehensive time-based schedule for all
drawings and documents, including environmental documents and technical studies, required
as part of the project's discretionary review process.
Discussion
The traffic impact analysis, or TIA, local mobility analysis, or LMA, and transportation demand
management, or TOM, plans for the project have been revised, and an updated site plan has
been prepared. Additionally, cultural resource groups have been contacted, and consultation
with them is underway. The scenic trail surrounding the project has been removed from the
project scope to avoid impacts and the corresponding environmental documents were revised
accordingly. An updated set of revised plans and updated cultural reports have not yet been
completed. The revised target date for these pending documents to be completed and
submitted is late January 2022.
In addition to working toward finalizing all CUP support documents, staff have been tracking
the progress of each support document's review in a time-based schedule leading up to a
Planning Commission hearing date, which is anticipated to be in fall 2022.
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730
Council Memo - Orion Center Project Update (District 2)
Jan.20,2022
Page 2
Next Steps
Staff currently anticipate that the project application, revised reports and updated
environmental document will be deemed complete and subsequently posted for public review
in late May 2022. The revised timeline is as follows:
May 2022 Post CUP application documents for public review
Fall 2022 Planning Commission approval of CUP
Late 2022 Request City Council approval of bridging documents
Spring 2023 Request City Council approval of design-build contract
Spring 2024 Design-builder completes design and permitting for start of construction
Fall 2025 Estimated completion of construction
Attachment: A. Council Memorandum dated July 8, 2021
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
James Wood, Environmental Management Director
Don Neu, City Planner
John Maashoff, Public Works Manager
Babaq Taj, Engineering Manager
David Padilla, Utilities Engineering Manager
Steven Stewart, Municipal Projects Manager
Eric Lardy, Principal Planner
To the members of the:
9T)' COUNCIL
Date ~ CA .,/ CC ✓
CM .L_ ACM ✓ DCM (3) .L
July 8, 2021
ATTACHMENT A
Council Memorandum
To: Honorable Mayor Hall and Members of the City Council
From: Paz Gomez, Deputy City Manager, Public Wqrks
Via: Geoff Patnoe, Assistant City Manage(_~·
Re: Orion Center Project Update (District 2)
{city of
Carlsbad
Memo ID #2021134
This memorandum provides an update to a previous memorandum dated April 29, 2021,
(Attachment A) on the status of the Orion Center Project, Capital Improvement Program (CIP)
Project No. 3572 (project), which will construct a maintenance and operations facility that will
house Public Works Branch and Parks & Recreation Department field staff.
Background
As of the last project update on April 29, 2021, staff and project consultants continue to work
on traffic and mobility related reports for the project, and staff created a comprehensive time-
based schedule for all drawings and documents required as part of the projecf s discretionary
review process.
Discussion
The vehicle miles traveled (VMT) analysis for the project was completed on May 17, 2021. The
local mobility analysis (LMA) and transportation demand management (TOM) plan for the
project continue to be revised and updated as needed to ensure the documents are complete
and ready for public review prior to deeming the project1 s Conditional Use Permit (CUP)
application complete.
In addition to working towards finalizing the LMA and TOM plan, staff prepared a
comprehensive schedule detailing the list of CUP application documents on file for the project
and their review status. This schedule projected milestone dates for project plan check review,
environmental compliance and Planning Commission hearing dates. The anticipated Planning
Commission hearing date for the project's CUP has been revised to May 2022.
Next Steps
Staff currently anticipate that the project application, revised reports and updated
environmental document will be deemed complete and subsequently posted for public review
in January 2022. The revised timeline is as follows:
January 2022
May 2022
August 2022
Post CUP application documents for public review
Planning Commission approval of CUP
Request City Council approval of bridging documents
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730
Council Memo -Orion Center Project Update (District 2)
July 8, 2021
Page 2
January 2023
January 2024
July 2025
Request City Council approval of design-build contract
Design-builder completes design and permitting for start of construction
Estimated completion of construction
Attachment: A. Council Memorandum dated April 29, 2021
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director/City Engineer
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
James Wood, Environmental Management Director
John Maashoff, Public Works Manager
David Padilla, Utilities Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
Don Neu, City Planner
Nathan Schmidt, Transportation Planning and Mobility Manager
Steven Stewart, Municipal Projects Manager
To the members of the:
Cl1Y COUNCIL
Date~_CA ✓ CC ✓
CM ✓ ACM ✓ DCM {3)_L
April 29, 2021
To:
From:
Via:
Re:
Council Memorandum
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Publi~orks
Geoff Patnoe, Assistant City Manager ~
Orion Center Project Update (District 2)
Attachment A
{cityof
Carlsbad
Memo ID #2021088
This memorandum provides an update to a previous memorandum dated March 11, 2021, on
the status of the Orion Center Project, Capital Improvement Program (CIP) Project No. 3572
(project), which will construct a maintenance and operations facility that will house Public
Works Branch and Parks & Recreation Depc1rtment field staff.
Background
As of the last project update on March 11, 2021, Attachment A, staff and project consultants
have continued to work toward revising and finalizing the local mobility analysis (LMA),
transportation demand management (TOM) plan and the vehicle miles traveled (VMT) analysis
for the project.
Discussion
Staff continue to review the VMT analysis prepared by Fehr & Peers, who revise the documents
as needed. They submitted the most recent version of the analysis for staff review the week of
April 19, 2021.
In addition to reviewing the reports, staff are developing language to condition the project on
the transportation system management requirement to mitigate project impacts to
southbound El Cam_ino Real at Faraday Avenue left-turn pockets. Staff anticipated incorporating
the cost ofthe left-turn pocket modifications into the fiscal year 2021-22 CIP Budget request,
but this will likely be deferred to a future date.
Next Steps
Staff currently anticipate that the project application, revised reports and updated
environmental document will be deemed complete and subsequently posted for public review
in June 2021. The revised timeline is as follows:
June 2021
August 2021
October 2021
March 2022
February 2023
June 2024
Post Conditional Use Permit (CUP) application documents for public review
Planning Commission approval of CUP
Request City Council approval of bridging documents
Request City Council approval of design-build contract
Design-builder completes design and permitting for start of construction
Estimated completion of construction
Public Works Branch
Fleet & Facilities Department
1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730
Council Memo -Orion Center Project Update (District 2)
April 29, 2021
Page 2
Attachment: A. Council Memorandum dated March 11, 2021
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Gary Barberio, Deputy City Manager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Robby Contreras, Assistant City Attorney
Tom Frank, Transportation Director
I<yle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager
David Padilla, Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager
Davtd Padilla, Engineering Manager
Steven Stewart, Municipal Projects Manager
Ta t_he members of the:
Cl1Y COUNCIL
Date ~{!,,& CA;Lcc:/_
CM V ACM ✓ DCM {3} .lL.. --
March 11, 2021
ATTACHMENT A
Council Memorandum
To:
From:
Honorable Mayor Hall and Members of the City Council
Paz Gomez, Deputy City Manager, Puoli~rks
Via: Geoff Patnoe, Assistant City Manager ~
Re: Orion Center Project Update (District 2)
{city of
Carlsbad
Memo ID #2021058
This memora11dum provides an update to a previous memorandum da!ed Oct. 1, 2020, on the
status of the Orion Center Project, Capital Improvement Program {CIP) Project No. 3572
(project), which will construct a maintenance and operations facility that will house Public
Works Branch and Parks & Recre·ation Department field staff.
Background
As of the last project update on Oct. 1, 2020 (Attachment A), staff and project consultants have
contin~ed to work toward revising and finalizing the local mobility analysis (LMA),
transportation demand management (TOM) plan and the vehicle miles traveled (VMT) analysis
for the project.
Discussion
fn December 2020, staff was concerned that the VMT analysis being prepared by the traffic
engineering consultant was not progressing as expected. In January 2021, staff retained Fehr &
Peers, a consultant that helped the Community Development (CD) Department prepare the
city's VMT analysis guide, to prepare an independent VMT analysis for the Orion Center project.
On Feb. 12, 2021, Fehr & Peers completed their comprehensive analysis and submitted it for
city review. On Feb. 23, 2021, CD staff returned review comments, and the analysis is currently
being updated by Fehr & Peers.
In January 2021, an updated version of the LMA report and TQM plan were submitted to CD
staff, who returned review comments last month. The currently identified measures to mitigate
the transportation system management (TSM) requirements include payment of a fair-share
contribution toward extendingthe left-turn pockets on·southbound El Camino Real at Faraday
Avenue and paying for signal controller modifications at that intersection. The costs ofthe
roadway modifications are anticipated to be incorporated into the CIP Budget for fiscal year
2021-22.
Next Steps
Staff anticipates that the project application, revised reports and updated environmental
document will be deemed complete and subsequently posted for public review in April 2021.
Public Works Branch
Faraday tenter 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730 t
1
! '
Council Memo -Orion Center Project Update (District 2)
March 11, 2021
Page 2
The revised project timeline is as follows:
April 2021
June/July 2021
October 2021
January _2022
October 2022
February 2024
Post Conditional Use Permit (CUP) application documents for public
review
Planning Commission approval of CUP
Request City Council approval of bridging documents
Request City Council approval of design-build convact
Design-builder.completes design and permitting for start of construction
Estimated completion of construction
Attachment: A. Council Memorandum dated Oct. 1, 2020
cc: Scott Chadwick, City Manager
Cella Brewer, City Attorney
Gary Barberio, Deputy City fv'lanager, Community Services
Laura Rocha, Deputy City Manager, Administrative Services
Robby Contreras, Assistant City Attorney
Tom frank, Transportation Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager
David Padilla,-Engineering Manager
Tim Selke, Parks Services Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager _
Steven Stewart, Municipal Projects M<Jnager
To the members of the:
CITY COUNCIL
Date '0/, /2JJCA i/ CC ,;-~
,CM ,.!!:. ACM .:!..__DCM (3) L . .
Oct.1, 2020
Council Memorandum
To: . Honorable l\llayor Hall and Members of the City Council
From: Paz G'omez, Deputy City Manager, Public V\(orks
. Gary Barbe.rio, Deputy City Manager, C~nity Services
Via: Geoff Patnoe, Assistant City Manager~-
Re: Oriol"I Center Project ':,)pdate
Attachment A
{cityof
Carlsbad .
Memo ID #2020203
This memorandum provides an update on the status-of the Orion Center Project, Capital
Improvement Program (CIP) Project No. 3572 (project), which will construct a maintenance and
operations facility that will house Public Works Branch and Parks Department field staff.
Background
Since the last projec_t update submitted on May 9, 2019, Public Works staff has been working
diligently with Roesling Nakamura Terada Architects, Inc. (RNT) and Griffin Structures, Inc. (GSI)
to address regulatory and other comments raised by Community Development staff regarding
the Conditional Use Permit (CUP) application, which was originally submitted in December -
2018; The comments were related__to stgrmwater treatl]lent ancl control, landscaping, fire
safety and traffic impacts and mitigation.
Over the course o.f the year, city staffworked wjj:h the consultarits to address potential impacts
and develop appropriate mitigation measures ancl project modifications to ensure the project
complied with appropriate land use regulations; in particular, traffic impacts.
In late 2019, staff was finalizing th_e draft environmental document to prepare for public review.
The mitigation measures that were identified to address traffic impacts included payment of a
fair-share contribution toward the cost of extending the left-turn lanes at the intersections of El
Camino Real/Faraday Avenue al')d El Camino Real/Palomar Airport Road.
However, o_n Jan, 21, 2020, stafflnformed the City Council that the city's Climate Action Plan
(CAP) contafned_an incorrect calculation of the vehicle miles traveled (VMT), and for that
reaso11, the CAP was "unqualified" as a mitigation tool to address and mitigate project-level
impacts resulting from gre.enhouse gas (GHG) emissions. Because the California Enviroomental
Quality Act (CEQA) determination for the Orion Center Project relied on the CAP to address
GHG impacts, the project could not move forward until either a site-specific GHG analysis was
prepared or the CAP deficiencies were addressed. ·
Public Works Branch
Faraday Center 1635 Faraday Ave I Carlsbad, CA 92008 I 760-602-2730
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Council Memo -Orion Center Project Update,
Oct: 1, 2020
Page 2
On June 16, 2020, the City Council adopted new Vehicle Miles Traveled (VMT} standards
pursuant to state law and, on July 14, 2Ql0, the qty Council appro~ed a revised CAP, which
resulted in a qualified CAP that could again be used to address project-level GHG impacts.
On Sept. 21, 2020, the consulting t~ilm submitted i.lpdated traffic irnpact reports and studies to
show compliance with the new standards, which are currently being reviewed by staff.
(ljentSteps
Staff anticipates that the project application, revise~ reports and updated environmental
document will .be deemed complete and subsequently posted for public review in early
December-. The revised fimeline is as follows:
January 2021 Post CUP application and environmental document for public review
March/April 2021 Planning Commission approval of CUP
May/June 2021 Request City Council approval of bridging documents
October 2021 . Request City Council approval of design-build contract .
August 2022 Design-builder completes design and permitting for start of construction
December 2023 Estimated completion of construction
cc: Scott Chadwick, City Manager
Celia Brewer, City Attorney
Laura Rocha, Deputy City Manager, Administrative Services
Tom Frank, Tran~portation Director
Kyle Lancaster, Parks & Recreation Director
Jeff Murphy, Community Development-Director
Vicki Quiram, Utilities Director
John Maashoff, Public Works Manager .
Tim Selke, Parks Ser:vices Manager
Babaq Taj, Engineering Manager
James Wood, Environmental Manager
David Padilla, Interim Engineering Manager
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