HomeMy WebLinkAbout; ; Records Destruction Authorization Form-City Council; 2022-01-27See attached
01-25-2022 1-25-22
CORODATA 1/27/2022
X
MARIA EMERY 1/27/2022
RECORDS DESTRUCTION AUTHORIZATION FORM
DATE: JAN. 20, 2022
REQUESTING DEPARTMENT: CITY COUNCIL REQUESTER:
DESTRUCTION APPROVALS:
We certify that the records listed below have been retained for the scheduled retention period, required audits have been
completed, and no pending or ongoing litigation or investigation involving these records is known to exist.
RECORDS MANAGEMENT DATE CITY ATTORNEY DATE
BOX NO. RECORDS DESCRIPTION DATED RRS NO. RRS TAB BARCODE
PERIOD (if applicable)
2019 Chron Files -External Mayor Hall 2019 CCO-025 2 Years
Chron Files -Internal Mayor Hall 2019 CCO-025 2 Years
City Council Proclamations 2019 CCO-025 2 Years
Chron Files -Cori Schumacher 2019 CCO-025 2 Years
Chron Files -Barbara Hamilton 2019 CCO-025 2 Years
Chron Files -Priya Bhat-Patel 2019 CCO-025 2 Years
Chron Files -Keith Blackburn 2019 CCO-025 2 Years
Chron Files -Andi Dykes 2019 CCO-025 2 Years
Misc Correspondence 2019 CCO-025 2 Years
Council Calendar 2019 CCO-025 2 Years
*if more spaces are needed, click in the last box In right hand corner of table and hit "tab". This w/11 create more fields in the table.
To be filled out once records have been destroyed.
RECORD DESTRUCTION COMPLETED BY: __________ _ DATE: _____ _
CERTIFICATE OF DESTRUCTION? 0 YES 0 NO
TAB BARCODES DELETED BY: _____________ _ DATE: _____ _
This form documents the destruction of City records In accordance with the City of Carlsbad Records Management Program.
Ccityof
Carlsbad Revised: 2021
Page /1
2019 CHRON FILES - 9 RECORDS 1/25/2022
Name Template Name
2019; CITY COUNCIL; CHRON FILES - ANDI DYKES Physical Folder
2019; CITY COUNCIL; CHRON FILES - BARBARA HAMILTON Physical Folder
2019; CITY COUNCIL; CHRON FILES - CORI SCHUMACHER Physical Folder
2019; CITY COUNCIL; CHRON FILES - KEITH BLACKBURN Physical Folder
2019; CITY COUNCIL; CHRON FILES - PRIYA BHAT-PATEL Physical Folder
2019; CITY COUNCIL; MISC. CORRESPONDENCE 2019 Physical Folder
2019; CITY COUNCIL; PROCLAMATIONS 2019 Physical Folder
CHRON FILES - MAYOR HALL; CITY COUNCIL - EXTERNAL; 2019 Physical Folder
CHRON FILES - MAYOR HALL; CITY COUNCIL - INTERNAL; 2019 Physical Folder
CERTIFICATE OF DESTRUCTION & RECYCLING
This certificate is presented to: CITY OF CARLSBAD -RECORDS MANAGEMENT DIVISION
Per the express request of Cl ient, Corodata has received the Material referred to below and has/will destroy and then
recycle said Material in accordance with its standard procedures. As the parties have agreed, Corodata will not
inventory, record or track any information contained within or related to the Material.
Account #(s)
Certificate #
Date Issued
Service Locations
Date Range of Service
Work Ticket(s)
Quantity/Item
SD012455
101434
Friday, January 28, 2022
5815 EL CAMINO REAL
Jan-27-2022 thru Jan-27-2022
920995
1 -driver call Kathryn Ronq uillo 20 minutes
before he arrives at so
she can meet you
41 -41 Boxes for Destruction (standard)
• Nothing in this certificate shall be deemed to modify the terms of the parties' Service Agreement(s) or Work Ticket(s)
t•Jcor odata SSAE16
Type II Audit Completed HIP~