HomeMy WebLinkAbout2022-01-18; Municipal Water District; Resolution 1669Jan. 18, 2022 Item #2 Page 8 of 31
RESOLUTION NO. 1669
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CARLSBAD
MUNICIPAL WATER DISTRICT OF THE CITY OF CARLSBAD, CALIFORNIA,
AWARDING A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO
ENGINEERS, INC. FOR WATER ENGINEERING DESIGN SERVICES OF THE
CARLSBAD BOULEVARD WATER IMPROVEMENTS AT TERRAMAR
EXHIBIT 2
WHEREAS, the Carlsbad Municipal Water District, or CMWD, Board of Directors of the City of
Carlsbad, California has determined that it is necessary, desirable and in the public interest to award a
professional services agreement for the water engineering design of the Carlsbad Boulevard Water
Improvements at Terramar Project, Capital Improvement Program, or CIP, Project No. 5048; and
WHEREAS, on Sept. 3, 2021, staff published a request for proposals for engineering design
services in accordance with Carlsbad Municipal Code Sections 3.28.050 and 3.28.060; and
WHEREAS, on Oct. 5, 2021, staff received five proposals; and
WHEREAS, subsequent to a review of the proposals based on best-value criteria consistent with
Carlsbad Municipal Code Sections 3.28.050(D)(2) and 3.28.060, staff initially ranked another consultant
as the most qualified consultant for the project, but negotiations with the first-ranked firm were
terminated when a fair and reasonable price could not be negotiated; and
WHEREAS, staff then began negotiations with the second-ranked firm, Carollo Engineers, Inc.,
a Delaware corporation, and negotiated a final scope of work and fees for the project in an amount not
to exceed $355,945 to provide professional water engineering design services over an initial term of
two years with one additional one-year extension if authorized; and
WHEREAS, sufficient funding is available in the project budget for engineering design services
costs in the current fiscal year; and
WHEREAS, the City Planner has determined that pursuant to Public Resources Code Section
21065, the action to award a professional services contract for engineering design services does not
constitute a "project" within the meaning of the California Environmental Quality Act, or CEQA, in that
it has no potential to cause either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment.
Jan. 18, 2022 Item #2 Page 9 of 31
NOW, THEREFORE, BE IT RESOLVED by the Carlsbad Municipal Water District Board of Directors
of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
2. That the President of the Board is hereby authorized and directed to execute a
professional services agreement with Carollo Engineers, Inc. in an amount not to exceed
$355,945 for the professional water engineering design services of the Carlsbad
Boulevard Water Improvements at Terramar, CIP Project No. 5048, which is attached
hereto as Attachment A.
3. That the Executive Manager is hereby authorized to amend the Agreement to extend
the term for one (1) additional one (1) year period or parts thereof.
PASSED, APPROVED AND ADOPTED at a Joint Special Meeting of the Board of Directors of the
Carlsbad Municipal Water District and the City Council of the City of Carlsbad on the 18th day of January
2022, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
None.
MATT HALL, Pre ident
I
J
MfFA
-\ 'Secretary
(SEAL)
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Incremental payments, if applicable, should be made as outlined in attached Exhibit "A".
6. PREVAILING WAGE RATES
Any construction, alteration, demolition, repair, and maintenance work, including work performed
during design and preconstruction such as inspection and land surveying work, cumulatively
exceeding $1,000 and performed under this Agreement are subject to state prevailing wage laws.
The general prevailing rate of wages, for each craft or type of worker needed to execute the
contract, shall be those as determined by the Director of Industrial Relations pursuant to the
Section 1770, 1773 and 1773.1 of the California Labor Code. Pursuant to Section 1773.2 of the
California Labor code, a current copy of applicable wage rates is on file in the office of the City
Engineer. Contractor shall not pay less than the said specified prevailing rates of wages to all
such workers employed by him or her in the execution of the Agreement. Contractor and any
subcontractors shall comply with Section 1776 of the California Labor Code, which generally
requires keeping accurate payroll records, verifying and certifying payroll records, and making
them available for inspection. Contractor shall require any subcontractors to comply with Section
1776.
7. STATUS OF CONTRACTOR
Contractor will perform the Services in Contractor's own way as an independent contractor and
in pursuit of Contractor's independent calling, and not as an employee of CMWD. Contractor will
be under control of CMWD only as to the result to be accomplished but will consult with CMWD
as necessary. The persons used by Contractor to provide services under this Agreement will not
be considered employees of CMWD for any purposes.
The payment made to Contractor pursuant to the Agreement will be the full and complete
compensation to which Contractor is entitled. CMWD will not make any federal or state tax
withholdings on behalf of Contractor or its agents, employees or subcontractors. CMWD will not
be required to pay any workers' compensation insurance or unemployment contributions on
behalf of Contractor or its employees or subcontractors. Contractor agrees to indemnify CMWD
and the City of Carlsbad within thirty (30) days for any tax, retirement contribution, social security,
overtime payment, unemployment payment or workers' compensation payment which CMWD
may be required to make on behalf of Contractor or any agent, employee, or subcontractor of
Contractor for work done under this Agreement. At CMWD's election, CMWD may deduct the
indemnification amount from any balance owing to Contractor.
8. SUBCONTRACTING
Contractor will not subcontract any portion of the Services without prior written approval of
CMWD. If Contractor subcontracts any of the Services, Contractor will be fully responsible to
CMWD for the acts and omissions of Contractor's subcontractor and of the persons either directly
or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons
directly employed by Contractor. Nothing contained in this Agreement will create any contractual
relationship between any subcontractor of Contractor and CMWD. Contractor will be responsible
for payment of subcontractors. Contractor will bind every subcontractor and every subcontractor
of a subcontractor by the terms of this Agreement applicable to Contractor's work unless
specifically noted to the contrary in the subcontract and approved in writing by CMWD.
9. OTHER CONTRACTORS
CMWD reserves the right to employ other Contractors in connection with the Services.
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10. INDEMNIFICATION
Contractor agrees to indemnify and hold harmless CMWD and the City of Carlsbad, their officers,
officials, employees and volunteers from and against all claims, damages, losses and expenses
including attorneys' fees arising out of the performance of the work described herein caused by
any negligence, recklessness, or willful misconduct of the Contractor, any subcontractor, anyone
directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.
The parties expressly agree that any payment, attorney's fee, costs or expense CMWD or the
City of Carlsbad incurs or makes to or on behalf of an injured employee under the their self-
administered workers' compensation is included as a loss, expense or cost for the purposes of
this section, and that this section will survive the expiration or early termination of this Agreement.
11. INSURANCE
Contractor will obtain and maintain for the duration of the Agreement and any and all
amendments, insurance against claims for injuries to persons or damage to property which may
arise out of or in connection with performance of the services by Contractor or Contractor's
agents, representatives, employees or subcontractors. The insurance will be obtained from an
insurance carrier admitted and authorized to do business in the State of California. The insurance
carrier is required to have a current Best's Key Rating of not less than "A-:VII"; OR with a surplus
line insurer on the State of California's List of Approved Surplus Line Insurers (LASLI) with a rating
in the latest Best's Key Rating Guide of at least "A:X"; OR an alien non-admitted insurer listed by
the National Association of Insurance Commissioners (NAIC) latest quarterly listings report.
11.1 Coverages and Limits.
Contractor will maintain the types of coverages and minimum limits indicated below, unless the
Risk Manager or Executive Manager approves a lower amount. These minimum amounts of
coverage will not constitute any limitations or cap on Contractor's ind~mnification obligations
under this Agreement. CMWD, its officers, agents and employees make no representation that
the limits of the insurance specified to be carried by Contractor pursuant to this Agreement are
adequate to protect Contractor. If Contractor believes that any required insurance coverage is
inadequate, Contractor will obtain such additional insurance coverage, as Contractor deems
adequate, at Contractor's sole expense. The full limits available to the named insured shall also
be available and applicable to CMWD as an additional insured.
11.1.1 Commercial General Liability (CGL) Insurance. Insurance written on an
"occurrence" basis, including personal & advertising injury, with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit.
11.1.2 Automobile Liability (if the use of an automobile is involved for Contractor's
work for CMWD). $2,000,000 combined single-limit per accident for bodily injury and property
damage.
11.1.3 Workers' Compensation and Employer's Liability. Workers' Compensation
limits as required by the California Labor Code. Workers' Compensation will not be required if
Contractor has no employees and provides, to CMWD's satisfaction, a declaration stating this.
11.1.4 Professional Liability. Errors and omissions liability appropriate to Contractor's
profession with limits of not less than $1,000,000 per claim. Coverage must be maintained for a
period of five years following the date of completion of the work.
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11.2. Additional Provisions. Contractor will ensure that the policies of insurance required under
this Agreement contain, or are endorsed to contain, the following provisions:
11.2.1 CMWD will be named as an additional insured on Commercial General
Liability which shall provide primary coverage to CMWD.
11.2.2 Contractor will obtain occurrence coverage, excluding Professional Liability,
which will be written as claims-made coverage.
11.2.3 This insurance will be in force during the life of the Agreement and any
extensions of it and will not be canceled without thirty (30) days prior written notice to CMWD sent
by certified mail pursuant to the Notice provisions of this Agreement.
11.3 Providing Certificates of Insurance and Endorsements. Prior to CMWD's execution of this
Agreement, Contractor will furnish certificates of insurance and endorsements to CMWD.
11.4 Failure to Maintain Coverage. If Contractor fails to maintain any of these insurance
coverages, then CMWD will have the option to declare Contractor in breach or may purchase
replacement insurance or pay the premiums that are due on existing policies in order to maintain
the required coverages. Contractor is responsible for any payments made by CMWD to obtain or
maintain insurance and CMWD may collect these payments from Contractor or deduct the amount
paid from any sums due Contractor under this Agreement.
11.5 Submission of Insurance Policies. CMWD reserves the right to require, at any time,
complete and certified copies of any or all required insurance policies and endorsements.
12. BUSINESS LICENSE
Contractor will obtain and maintain a City of Carlsbad Business License for the term of the
Agreement, as may be amended from time-to-time.
13. ACCOUNTING RECORDS
Contractor will maintain complete and accurate records with respect to costs incurred under this
Agreement. All records will be clearly identifiable. Contractor will allow a representative of CMWD
during normal business hours to examine, audit, and make transcripts or copies of records and
any other documents created pursuant to this Agreement. Contractor will allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
14. OWNERSHIP OF DOCUMENTS
All work product produced by Contractor or its agents, employees, and subcontractors pursuant
to this Agreement is the property of CMWD. In the event this Agreement is terminated, all work
product produced by Contractor or its agents, employees and subcontractors pursuant to this
Agreement will be delivered at once to CMWD. Contractor will have the right to make one (1) copy
of the work product for Contractor's records.
15. COPYRIGHTS
Contractor agrees that all copyrights that arise from the services will be vested in CMWD and
Contractor relinquishes all claims to the copyrights in favor of CMWD.
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16. NOTICES
The name of the persons who are authorized to give written notices or to receive written notice
on behalf of CMWD and on behalf of Contractor under this Agreement.
ForCMWD
Name
Title
Sean Diaz
Utilities Senior Engineer
Carlsbad Municipal Water District
Address 5950 El Camino Real
Carlsbad , CA 92008
Phone 442-200-7222
For Contractor
Name
Title
Andrew Frost, PE
Project Manager
Address 701 Palomar Airport Road , Ste 300
Carlsbad, CA 92011
Phone
E-mail
619-507-6937
afrost@carollo.com
Each party will notify the other immediately of any changes of address that would reqµire any
notice or delivery to be directed to another address.
17. CONFLICT OF INTEREST
Contractor shall file a Conflict of Interest Statement with the City Clerk in accordance with the
requirements of the City of Carlsbad Conflict of Interest Code. The Contractor shall report
investments or interests in all categories.
Yes IZI No □
18. GENERAL COMPLIANCE WITH LAWS
Contractor will keep fully informed of federal , state and local laws and ordinances and regulations
which in any manner affect those employed by Contractor, or in any way affect the performance
of the Services by Contractor. Contractor will at all times observe and comply with these laws,
ordinances, and regulations and will be responsible for the compliance of Contractor's services
with all applicable laws, ordinances and regulations.
Contractor will be aware of the requirements of the Immigration Reform and Control Act of 1986
and will comply with those requirements, including, but not limited to, verifying the eligibility for
employment of all agents, employees, subcontractors and consultants that the services required
by this Agreement.
19. DISCRIMINATION AND HARASSMENT PROHIBITED
Contractor will comply with all applicable local, state and federal laws and regulations prohibiting
discrimination and harassment.
20. DISPUTE RESOLUTION
If a dispute should arise regarding the performance of the Services, the following procedure will
be used to resolve any questions of fact or interpretation not otherwise settled by agreement
between the parties. Representatives of Contractor or CMWD will reduce such questions, and
their respective views, to writing. A copy of such documented dispute will be forwarded to both
parties involved along with recommended methods of resolution, which would be of benefit to
both parties. The representative receiving the letter will reply to the letter along with a
recommended method of resolution within ten ( 10) business days. If the resolution thus obtained
is unsatisfactory to the aggrieved party, a letter outlining the disputes will be forwarded to the
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Executive Manager. The Executive Manager will consider the facts and solutions recommended
by each party and may then opt to direct a solution to the problem. In such cases, the action of
the Executive Manager will be binding upon the parties involved, although nothing in this
procedure will prohibit the parties from seeking remedies available to them at law.
21. TERMINATION
In the event of the Contractor's failure to prosecute, deliver, or perforf'Tl the Services, CMWD may
terminate this Agreement for nonperformance by notifying Contractor by certified mail of the
termination. If CMWD decides to abandon or indefinitely postpone the work or services
contemplated by this Agreement, CMWD may terminate this Agreement upon written notice to
Contractor. Upon notification of termination, Contractor has five (5) business days to deliver any
documents owned by CMWD and all work in progress to CMWD address contained in this
Agreement. CMWD will make a determination of fact based upon the work product delivered to
CMWD and of the percentage of work that Contractor has performed which is usable and of worth
to CMWD in having the Agreement completed. Based upon that finding CMWD will determine the
final payment of the Agreement.
Either party upon tendering thirty (30) days written notice to the other party may terminate this
Agreement. In this event and upon request of CMWD, Contractor will assemble the work product
and put it in order for proper filing and closing and deliver it to CMWD. Contractor will be paid for
work performed to the termination date; however, the total will not exceed the lump sum fee
payable under this Agreement. CMWD will make the final determination as to the portions of tasks
completed and the compensation to be made.
22. COVENANTS AGAINST CONTINGENT FEES
Contractor warrants that Contractor has not employed or retained any company or person, other
than a bona fide employee working for Contractor, to solicit or secure this Agreement, and that
Contractor has not paid or agreed to pay any company or person, other than a bona fide
employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration
contingent upon, or resulting from, the award or making of this Agreement. For breach or violation
of this warranty, CMWD will have the right to annul this Agreement without liability, or, in its
discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full
amount of the fee, commission, percentage, brokerage fees, gift, or contingent fee.
23. CLAIMS AND LAWSUITS
By signing this Agreement, Contractor agrees that any agreement claim submitted to CMWD must
be asserted as part of the agreement process as set forth in this Agreement and not in anticipation
of litigation or in conjunction with litigation. Contractor acknowledges that if a false claim is
submitted to CMWD, it may be considered fraud and Contractor may be subject to criminal
prosecution. Contractor acknowledges that California Government Code sections 12650 et seq.,
the False Claims Act applies to this Agreement and, provides for civil penalties where a person
knowingly submits a false claim to a public entity. These provisions include false claims made
with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of
information. If CMWD seeks to recover penalties pursuant to the False Claims Act, it is entitled to
recover its litigation costs, including attorney's fees. Contractor acknowledges that the filing of a
false claim may subject Contractor to an administrative debarment proceeding as the result of
which Contractor may be prevented to act as a Contractor on any public work or improvement for
a period of up to five (5) years. Contractor acknowledges debarment by another jurisdiction is
grounds for CMWD to terminate this Agreement.
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24. JURISDICTION AND VENUE
Any action at law or in equity brought by either of the parties for the purpose of enforcing a right
or rights provided for by this Agreement will be tried in a court of competent jurisdiction in the
County of San Diego, State of California, and the parties waive all provisions of law providing for
a change of venue in these proceedings to any other county.
25. SUCCESSORS AND ASSIGNS
It is mutually understood and agreed that this Agreement will be binding upon CMWD and
Contractor and their respective successors. Neither this Agreement nor any part of. it nor any
monies due or to become due under it may be assigned by Contractor without the prior consent
of CMWD, which shall not be unreasonably withheld.
26. ENTIRE AGREEMENT
This Agreement, together with any other written document referred to or contemplated by it, along
with the purchase order for this Agreement and its provisions, embody the entire Agreement and
understanding between the parties relating to the subject matter of it. In case of conflict, the terms
of the Agreement supersede the purchase order. Neither this Agreement nor any of its provisions
may be amended, modified, waived or discharged except in a writing signed by both parties.
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EXHIBIT "A"
SCOPE OF SERVICES
Tasks as outlined per the RFP, including sewer improvement areas as shown in revised Figure
C (attached).
Task 1 -Project Management
Conduct project and file setup; prepare subconsultant agreements and invoices; coordinate with
City/CMWD, subconsultants and team members; and perform all other project management
activities including the following:
• Attend the kick-off and design review meetings at 30%, 60% and 100% Design. Prepare
meeting agendas prior to the meetings and minutes within three days after each meeting ..
Meetings shall be attended by the Project Manager and Project Engineer.
• Conduct a telephone conference with the City/CMWD project manager on a monthly basis
to provide update on project status and key developments.
• Develop and maintain the project schedule for the duration of the project. Assume two
weeks for City/CMWD review of design submittals.
Task 2 -Data Collection and Research
Obtain and review existing right-of-way maps, plans, reports and other pertinent record
information that are relevant to the project. Obtain and review standard specifications from
City/CMWD, the City of Carlsbad and other local agencies as applicable.
City/CMWD will furnish design plans and CAD files for street improvements planned within the
utility project limits for Consultant's use in developing the water and sewer pipeline alignments.
Consultant shall be responsible for verifying the basis of bearings and benchmark for the street.
improvements and for correct referencing into the water and sewer utility design.
Obtain utility maps and utility easement information corresponding to the project site from utility
companies and agencies listed by Underground Service Alert of Southern California (DigAlert) as
having utilities in the project area. Evaluate and identify potential utility conflicts with the proposed
project. Conduct a utility conflict check with these agencies prior to completion of 100% design
and provide correspondence related to utility conflict resolution to City/CMWD.
Deliverables:
• Plans and maps of existing utilities, including franchise utilities drawings, used as a basis
for utility mapping (PDF, submitted at 60% Design)
Task 3 -Design Survey
Conduct a topographic survey of the project area using aerial photogrammetry and/or field survey
methods. When aerial photogrammetry is used, the aerial survey shall be supplemented with a
field survey of the project area to include all visible surface improvements including, but not limited
to, survey monuments; water meter boxes; sewer cleanouts; fencing; signage; edge of pavement;
curbs and gutters; traffic lane striping; traffic loop detectors; water valves and appurtenances;
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storm drain and sewer manhole rims and invert elevations; vaults; electrical and communication
system pull boxes, power poles, guy wires, and pedestals; and utility mark-outs.
The base map will be prepared with a one-foot contour interval and a scale of 1 inch = 20 feet.
The basis of bearings and all data coordinates shall reference the California Coordinate System
-1983, Zone VI, 1991.35 Epoch, North American Datum of 1983 (NAD83) based on ties to the
City of Carlsbad Survey Control Network monuments as published on Record of Survey Map No.
17271, filed in the office of the San Diego County Recorder on February 8, 2002. Vertical control
shall conform to the National Geodetic Vertical Datum of 1929 (NGVD 29).
Field survey the right-of-way centerline monuments and property corners and map the existing
rights-of-way for the project using information contained in right-of-way, parcel and subdivision
maps and street improvement drawings and other survey records. Furnish the topographic survey
and base mapping in digital format with a digital terrain model compatible with AutoCAD software
and Civil3D. Mapping and aerial photography will extend 1 0 feet beyond right-of-way boundaries
for street corridors and/or property boundaries.
Upon completion of the survey and preparation of the base map, conduct a field reconnaissance
to document existing site conditions, evaluate potential site constraints and develop a basis of
design for the project. Consultant shall field check all survey data and verify that existing, visible
improvements are accurately shown on the base map.
Deliverables:
• Survey base map (provided in Task 4)
Task 4 -Preliminary Design
Prepare a draft Technical Memorandum and 30% plans to present the findings of data collection
and research, field reconnaissance, design survey and utility mapping, and to provide a basis for
the design of the project. The preliminary design and overall project objectives shall be to improve
facility reliability, enhance maintenance operations and safety, and to reduce impacts to traffic,
existing improvements or environmentally sensitive areas (as identified on City maps and/or
existing environmental studies to be furnished by the City/CMWD) to the extent possible. The
preliminary design of the water and sewer improvements shall consider and conform with the
design of planned street improvements.
Evaluate alignment alternatives for the new water and sewer mains. Consolidate parallel water
mains into a single water main along Carlsbad Boulevard. Sewer improvements shall be limited
to the areas shown in the revised sewer graphic (see revised Figure C), focusing on the areas
downstream of the Shore Dr arid Carlsbad Boulevard intersection, as well as the pipeline on the
east side of Carlsbad Boulevard north of Cerezo Drive (approximately 1,500 LF total). Water
improvements shall be identical to the original RFP limits (approximately 6,300 LF total). At a
minimum, the draft Technical Memorandum should address the following considerations:
• Potable water and non-potable fluid pipeline separation requirements per the California
Code of Regulations, Title 22
• Water and sewer main alignment and locations of appurtenances with regard to other
existing utilities, future street improvements, constructability and access for maintenance
and operation activities
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• Proposed materials for pipelines, isolation valves and joint types
• Proposed sewer rehabilitation products and methods
• Anticipated construction methods including trenchless construction methods where
necessary or feasible
• Water service and meter box replacements including trenchless methods to minimize
private improvement impacts and with regard to future street improvements
• NCTD utility crossing coordination and permitting with regard to the water main
replacement in Cannon Road
• Anticipated duration and extent of water distribution system shutdowns and construction
phasing guidelines
• Anticipated duration and extent of sewer system bypassing and construction phasing
guidelines
• Existing utilities and recommendations for their protection or relocation where necessary
• Pavement restoration limits or new surface improvements
• Construction impacts to traffic and recommended approach for traffic control plan
preparation, phasing, and compliance with Carlsbad traffic control standards
• Construction impacts to adjacent lands, residents and/or businesses
• Constructability as it relates to the anticipated subsurface soil, rock and/or groundwater
conditions based on a review of existing literature or reports pertinent to the project site
and site. reconnaissance (see Task 9)
• Storm water and non-storm water pollution prevention compliance approach
• Discussion of permits to be obtained by the contractor such as excavation and shoring,
construction site dewatering and discharge, handling asbestos cement pipe or regulated
waste, right-of-way permit or other applicable permits
• Additional lands/rights-of-way or temporary and permanent . easements for project
construction, operation or maintenance
• Engineer's opinion of probable construction cost for each alignment alternative
Prepare 30% plans (scale of 1 inch = 20 feet) to depict the design intent, adhering to Carlsbad
CAD standards (24"x36" drawing sheet size). The plans shall contain the.following:
• Title sheet, general notes, abbreviations and legend
• Survey basis of bearings and benchmark statements
• Topographic survey and mapping of existing utilities, right-of-way, property lines, and
utility easements
• Horizontal alignment for water pipelines
• Horizontal and vertical alignments for sewer pipelines
• Appurtenances (air valves, blow offs, hydrants, sewer manholes)
• Preliminary construction notes and annotation
• Ground surface profile
Meet with City/CMWD to review the preliminary design and recommend the water and sewer
alignment alternatives to advance. to 60% Design. Incorporate pertinent City/CMWD review
comments and the.outcome of meeting discussion in the final Technical Memorandum.
Deliverables:
• Draft Preliminary Design Technical Memorandum and 30% plans (half-size), (PDF)
• Final Preliminary Design Technical Memorandum (PDF and 3 hard copies)
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Task 5 -60% Design
Further develop the design and prepare the 60% plans, specifications and estimates. Obtain and
review the latest General and Special Provisions specifications template and prepare technical
specifications and drawing details as necessary to address all items of work and to supplement
the Carlsbad Engineering Standards. Identify and list reference data, reports or permit
requirements to be included in specification appendices.
Deliverables:
Provide one PDF and three hard copies:
• Technical specifications and appendices
• Engineer's opinion of probable construction cost
• Utility conflict resolution memorandum identifying potential utility conflicts and
recommended approach for avoidance, protection or relocation
• 60% plans (full size), including all items in the 30% plans and the following:
o Construction notes ·
o Data and coordinate tables
o Proposed utility easements
o Vertical alignments (profiles prepared at 1" = 4 feet or as approved)
o Pipeline appurtenances (plan and profile)
o. Civil details (pipeline connections, pavement removal or replacement typical sections,
etc.)
Task 6 -100% Design
Incorporate City/CMWD review comments from the prior design submittal, further develop the
design and prepare 100% plans, specifications and estimates. Technical specifications will
include requirements for construction sequencing and work limits; construction moratoriums;
special construction notification; data for City/CMWD's Asset Management Program and asset
log; and appendices for permit requirements, record drawings, potholing data, and any other
information deemed necessary or useful for project bidding. Plans will have complete annotation
and details to clearly depict the work. Engineer's opinion of probable construction cost will be
sufficiently detailed to include all items and quantities of work and the basis of lump sum or unit
price bid items shall be clearly described in the specifications.
Consultant shall review the 100% General Provision and Special Provisions prepared by the
City/CMWD and provide review comments via tracked changes in Microsoft Word. The intent of
this review is to identify potential conflicting requirements in conjunction with the Technical
Specifications prepared by the Consultant, clarify and/or establish precedence, and develop a
unified set of Contract Documents.
Conduct a Quality Assurance/Quality Control review of all deliverables by the QA/QC Manager
prior to the 100% Design submittal.
Deliverables:
Provide one PDF and three hard copies:
• Technical specifications, complete with specification appendices
General Counsel Approved Version 6/12/18
12
Jan. 18, 2022 Item #2 Page 21 of 31
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
PSA22-1735UTIL
• Engineer's opinion of probable construction cost
• 100% plans (full size) complete with all annotation, construction notes, details, equipment
and/or materials schedules, etc.
• Utility conflict resolution letter
• QA/QC review statement signed by the QA/QC Manager
Task 7 -Final Design
Incorporate City/CMWD review comments from the prior design submittal and prepare the final
plans, specifications and estimates suitable for public bidding. Plans and specifications shall bear
the signature and seal of the professional Engineer of Record for each discipline involved in the
work.
Deliverables:
Provide one PDF and three hard copies:
• Technical specifications and appendices
• Engineer's opinion of probable construction cost
• Final plans (full size)
• Drawing files (AutoCAD)
Task 8 -Utility Locating & Potholing Services
Consultant shall propose a utility locating program to consist of the following:
• Prepare a utility potholing plan based on the 60% Design for City/CMWD review and
concurrence.
• Obtain a right-of-way permit from the City of Carlsbad and pay related fees. Prepare and
submit invoices for reimbursement of actual fees.
• Contact Underground Service Alert to mark-out utilities within the project area.
• Provide traffic control in accordance with the California Manual on Uniform Traffic Control
Devices.
• Expose the utilities identified on the potholing plan using vacuum extraction potholing
methods. Identifying the utility size, material type and depth measurement to top of utility.
For dry utilities, also measure the depth to the bottom of the utility.
• Backfill the excavations and restore the pavement surface in accordance with City of
Carlsbad Standard No. GS-29. Include a base price for an AC cold mix pavement patch
and include a separate optional cost item for hot mix asphalt pavement restoration.
Assume a total of 30 potholes: 20 potholes extending to a depth of 5 feet and 1 O potholes
extending to a depth of 8 feet. ·
Task 9 -Geotechnical Services
Provide geotechnical engineering services to consist of the following:
• Conduct a review of prior geotechnical reports and published geologic maps and literature
pertinent to the site and a field reconnaissance of the site. Prepare a letter report
summarizing the anticipated geologic and geotechnical conditions based on the findings
of this subtask for inclusion in the Preliminary Design Technical Memorandum.
General Counsel Approved Version 6/12/18
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Jan. 18, 2022 Item #2 Page 22 of 31
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
PSA22-1735UTIL
• Prepare a geotechnical boring plan for City/CMWD review and, upon concurrence, contact
Underground Service Alert to mark-out utilities within the project area.
• Obtain a right-of-way permit from the City of Carlsbad and pay related fees. Prepare and
submit invoices for reimbursement of actual fees.
• Provide traffic control in accordance with the California Manual on Uniform Traffic Control
Devices.,
• Conduct field explorations and laboratory testing and analyses to evaluate the subsurface
soil and groundwater conditions within the limits of the water and sewer utility
improvements. Assume a minimum of 6 exploratory borings: 4 borings extending to 20
feet and 2 borings extending to 30 feet. Determine existing pavement sections at the
boring locations. Consultant shall propose a laboratory testing program to provide a basis
for geotechnical recommendations for the design and construction of the proposed water
and sewer improvements.
• Backfill the excavations and restore the pavement surface in accordance with City of
Carlsbad Standard No. GS-29. Include a base price for an AC cold mix pavement patch
and include a separate optional cost item for hot mix asphalt pavement restoration.
• Conduct groundwater sampling and testing for constituents listed in EWA's special use
discharge permit application and include Total Dissolved Solids (TDS).
• Prepare a draft report summarizing the results of the field exploration and laboratory tests
and engineering analyses. Assess rippability, potential for loose or caving soils,
groundwater, and suitability of excavated soils for use in trench backfill, and soil
corrosivity. Provide geotechnical recommendations for excavation slopes and/or shoring,
dewatering, handling of oversize or unsuitable materials, trench subgrade stabilization,
compaction of trench backfill and pipeline design parameters.
• Prepare a final report incorporating pertinent City/CMWD review comments.
Task 10-Bid & Construction Phase Services
Bid Phase
• Provide responses to Requests for Information (RFls) from prospective bidders and
prepare up to two addenda. Bidders questions will be received by City/CMWD staff and
forwarded to Consultant.
• Assist with review of bids received from the bidders upon request by City/CMWD.
Construction Phase
• Attend the pre-construction meeting and 10 progress meetings (assume meetings are
video conference). Meetings shall be attended by the Consultant Project Manager.
• Review the contractor's submittals and shop drawings and provide responses within 10
working days (30 assumed)
• Review and respond to contractor RFls and provide responses within 5 working days (20
assumed)
• Prepare design revisions (3 assumed)
• Prepare record drawings based on the contractor's redline markups, change orders, field
orders, or annotation by City/CMWD's inspector and submit electronic files (PDF and
AutoCAD)
General Counsel Approved Version 6/12/18
14
Jan. 18, 2022 Item #2 Page 23 of 31
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
PSA22-1735UTIL
(Optional) Task 11 -Traffic Control Plans
Prepare traffic control plans at 60%, 100% and Final Design to consist of the following:
o Design in accordance with the California Manual on Uniform Traffic Control Devices and
Carlsbad traffic control standards.
o Assume separate phasing for water and sewer utility construction. Include phasing and/or
detours as required for pedestrian and biking safety, vehicular traffic, and beach access.
(Optional) Task 12 -Exhibits
The CEQA compliance approach will be addressed by City/CMWD staff and its environmental
consultant under a separate contract. California Coastal Commission review will be initiated by
the City/CMWD upon completion of 60% Design to confirm permit requirements. The design
Consultant shall support the City/CMWD during the environmental review process.
Upon City/CMWD request, prepare plan view exhibits (36" x 96" scroll plots, 4 each) and cross-
sections (4 each) at either 60% or 100% design depicting the horizontal and vertical alignments
of the proposed water and sewer utilities and future street improvements. Assume PDF and 2
hard copies of each. City/CMWD will furnish CAD files for street improvements for Consultant's
use in preparing the exhibits.
Jan. 18, 2022 Item #2 Page 45 of 52 Jan. 18, 2022 Item #2 Page 24 of 31
$225 $205 $180 $160 $140 $120 $110
12 16 0 0 0 0 0 28 $5,980.00 $0.00 $5,980.00
4 6 0 0 0 0 0 10 $2,130.00 $0.00 $2,130.00
1 8 3 0 0 0 0 12 $2,405.00 $0.00 $2,405.00
1 3 3 0 0 0 0 7 $1,380.00 $0.00 $1,380.00
4 8 0 0 0 0 0 12 $2,540.00 $0.00 $2,540.00
4 4 0 0 0 0 0 8 $1,720.00 $0.00 $1,720.00
2 8 8 0 0 0 0 18 $3,530.00 $0.00 $3,530.00
1 4 4 0 0 0 0 9 $1,765.00 $0.00 $1,765.00
19 40 11 0 0 0 0 70 $14,455.00 $0.00 $14,455.00
10 17 7 0 0 0 0 34 $6,995.00 $0.00 $6,995.00
0 1 0 4 0 0 0 5 $845.00 $20,423.00 $21,268.00
0 1 0 2 0 0 0 3 $525.00 $5,106.00 $5,631.00
0 2 4 0 4 0 0 10 $1,690.00 $0.00 $1,690.00
0 2 4 0 4 0 0 10 $1,690.00 $0.00 $1,690.00
0 3 4 4 4 0 0 15 $2,535.00 $20,423.00 $22,958.00
0 3 4 2 4 0 0 13 $2,215.00 $5,106.00 $7,321.00
0 1 2 0 2 0 0 5 $845.00 $49,469.00 $50,314.00
0 1 2 0 2 0 0 5 $845.00 $21,357.00 $22,202.00
0 1 2 0 2 0 0 5 $845.00 $49,469.00 $50,314.00
0 1 2 0 2 0 0 5 $845.00 $21,357.00 $22,202.00
1 4 12 0 25 4 5 51 $7,735.00 $0.00 $7,735.00
1 4 12 0 25 4 5 51 $7,735.00 $0.00 $7,735.00
1 4 20 0 40 70 0 135 $18,645.00 $0.00 $18,645.00
1 4 8 0 8 20 0 41 $6,005.00 $0.00 $6,005.00
2 8 32 0 65 74 5 186 $26,380.00 $0.00 $26,380.00
2 8 20 0 33 24 5 92 $13,740.00 $0.00 $13,740.00
1 8 20 24 40 50 8 151 $21,785.00 $0.00 $21,785.00
0 4 4 8 10 10 8 44 $6,300.00 $0.00 $6,300.00
1 8 20 24 40 50 8 151 $21,785.00 $0.00 $21,785.00
0 4 4 8 10 10 8 44 $6,300.00 $0.00 $6,300.00
1 8 12 16 30 40 8 115 $16,465.00 $0.00 $16,465.00
0 2 4 2 8 8 8 32 $4,410.00 $0.00 $4,410.00
1 8 12 16 30 40 8 115 $16,465.00 $0.00 $16,465.00
0 2 4 2 8 8 8 32 $4,410.00 $0.00 $4,410.00
1 4 1 6 4 18 4 38 $5,345.00 $1,100.00 $6,445.00
0 1 1 2 4 6 4 18 $2,425.00 $1,100.00 $3,525.00
1 4 1 6 4 18 4 38 $5,345.00 $1,100.00 $6,445.00
0 1 1 2 4 6 4 18 $2,425.00 $1,100.00 $3,525.00
0 1 0 0 0 0 0 1 $205.00 $33,642.00 $33,847.00
0 1 0 0 0 0 0 1 $205.00 $8,411.00 $8,616.00
0 1 0 0 0 0 0 1 $205.00 $33,642.00 $33,847.00
0 1 0 0 0 0 0 1 $205.00 $8,411.00 $8,616.00
0 2 0 0 0 0 0 2 $410.00 $60,016.00 $60,426.00
0 2 0 0 0 0 0 2 $410.00 $15,004.00 $15,414.00
0 1 0 0 0 0 0 1 $205.00 $20,152.00 $20,357.00
0 1 0 0 0 0 0 1 $205.00 $5,038.00 $5,243.00
0 3 0 0 0 0 0 3 $615.00 $80,168.00 $80,783.00
0 3 0 0 0 0 0 3 $615.00 $20,042.00 $20,657.00
1 2 4 0 4 0 2 13 $2,135.00 $0.00 $2,135.00
1 2 4 0 4 0 2 13 $2,135.00 $0.00 $2,135.00
1 11 11 0 0 0 0 23 $4,460.00 $250.00 $4,710.00
1 11 11 0 0 0 0 23 $4,460.00 $250.00 $4,710.00
1 2 10 0 12 0 0 25 $4,115.00 $0.00 $4,115.00
1 1 4 0 4 0 0 10 $1,710.00 $0.00 $1,710.00
1 4 16 0 24 4 0 49 $7,765.00 $0.00 $7,765.00
1 2 4 0 10 4 0 21 $3,235.00 $0.00 $3,235.00
0 1 2 0 10 30 0 43 $5,565.00 $0.00 $5,565.00
0 1 1 0 4 10 0 16 $2,145.00 $0.00 $2,145.00
4 20 43 0 50 34 2 153 $24,040.00 $250.00 $24,290.00
4 17 24 0 22 14 2 83 $13,685.00 $250.00 $13,935.00
0 2 0 0 0 0 0 2 $410.00 $35,038.00 $35,448.00
0 2 0 0 0 0 0 2 $410.00 $11,679.00 $12,089.00
0 2 0 0 0 0 0 2 $410.00 $35,038.00 $35,448.00
0 2 0 0 0 0 0 2 $410.00 $11,679.00 $12,089.00
0 6 12 0 12 32 0 62 $8,910.00 $0.00 $8,910.00
0 2 4 0 4 8 0 18 $2,650.00 $0.00 $2,650.00
0 6 12 0 12 32 0 62 $8,910.00 $0.00 $8,910.00
0 2 4 0 4 8 0 18 $2,650.00 $0.00 $2,650.00
1 8 20 0 40 16 8 93 $13,865.00 $0.00 $13,865.00
1 8 20 0 40 16 8 93 $13,865.00 $0.00 $13,865.00
29 103 145 50 235 232 35 829 $126,330.00 $164,900.00 $291,230.00
16 56 66 14 83 62 27 324 $51,230.00 $51,228.00 $102,458.00
29 112 157 50 247 264 35 894 $135,855.00 $220,090.00 $355,945.00
16 61 70 14 87 70 27 345 $54,495.00 $67,945.00 $122,440.00
45 159 211 64 318 294 62 1,153 $177,560.00 $216,128.00 $393,688.00
45 173 227 64 334 334 62 1,239 $190,350.00 $288,035.00 $478,385.00
11.1 Traffic Control Plans (Optional) - Water
Subtotal - Task 10 - Water
Subtotal - Task 11 - Water
13.1 NCTD Permitting - Water
Subtotal - Task 13 - Water
Task 11 - Traffic Control Plans
11.2 Traffic Control Plans (Optional) - Sewer
Subtotal - Task 11 - Sewer
Task 12 - Exhibits
TOTAL - WATER
10.5 Submittal Review - Water
10.9 Record Drawings - Water
Task 9 - Geotechnical Services
9.1 Geotechnical Services - Water
Subtotal - Task 9 - Sewer
Task 10 - Bid and Construction Phase Services
10.1 Bidding Support Services - Water
9.3 Repave Geotechnical Borings (Optional) - Water
12.1 CEQA Exhibits (Optional) - Water
Subtotal - Task 12 - Sewer
Task 13 - NCTD Permitting
10.3 Construction Meetings - Water
Subtotal - Task 10 - Sewer
10.7 RFIs - Water
10.4 Construction Meetings - Sewer
10.6 Submittal Review - Sewer
10.8 RFIs - Sewer
10.10 Record Drawings - Sewer
1.8 Design Review Meetings - Sewer
Task 1 - Project Management and QA/QC Sr. Project Engineer1.1 Project Management - Water
1.5 QA/QC - Water
1.4 Monthly Progress Reports - Sewer
1.2 Project Management - Sewer
1.3 Monthly Progress Reports - Water
Task 7 - Final Design
Subtotal - Task 2 - Sewer
Task 3 - Design Survey
3.1 Design Survey - Water
4.1 Draft and Final Tech Memos - Water
Task 6 - 100% Design
6.1 100% Plans, Specifications, and Estimate - Water
Subtotal - Task 6 - Sewer
Subtotal - Task 5 - Sewer
5.2 60% Plans, Specifications, and Estimate - Sewer
Subtotal - Task 3 - Sewer
Task 4 - Preliminary Design
4.4 30% Design Plans - Sewer
Subtotal - Task 4 - Sewer
Task 5 - 60% Design
4.3 30% Design Plans - Water
TOTAL SEWER WITH OPTIONS
Carollo Engineers, Inc
FEE ESTIMATE (November 29, 2021)
CITY OF CARLSBAD & CARLSBAD MUNICIPAL WATER DISTRICT
Carlsbad Blvd Water and Sewer Improvements at Terramar Project
Total Carollo CostsHourly Rate Project EngineerDesign EngineerCAD TechnicianClericalTotal HoursCITY OF CARLSBAD
&
CARLSBAD MUNICIPAL WATER DISTRICT
CARLSBAD BOULEVARD
WATER AND SEWER IMPROVEMENTS
AT TERRAMAR PROJECT
ESTIMATED CAROLLO LABOR COSTS
Principal-in-ChargeProject ManagerOther Direct Costs2.1 Utility Data Collection and Mapping - Water
2.3 Utility Conflict Coordination - Water
Task 2 - Data Collection and Research Carollo Labor CostSubtotal - Task 1 - Sewer
5.1 60% Plans, Specifications, and Estimate - Water
6.2 100% Plans, Specifications, and Estimate - Sewer
7.1 Final Plans, Specifications, and Estimate - Water
10.2 Bidding Support Services - Sewer
Subtotal - Task 7 - Water
Subtotal - Task 8 - Water
8.2 Utility Locating and Potholing Services - Sewer
Subtotal - Task 9 - Water
7.2 Final Plans, Specifications, and Estimate - Sewer
Subtotal - Task 7 - Sewer
Task 8 - Utility Locating and Potholing Services
8.1 Utility Locating and Potholing Services - Water
Subtotal - Task 8 - Sewer
1.6 QA/QC - Sewer
1.7 Design Review Meetings - Water
TOTAL - SEWER
TOTAL WATER WITH OPTIONS
Subtotal - Task 1 - Water
Subtotal - Task 2 - Water
2.4 Utility Conflict Coordination - Sewer
Subtotal - Task 3 - Water
3.2 Design Survey - Sewer
2.2 Utility Data Collection and Mapping - Sewer
4.2 Draft and Final Tech Memos - Sewer
9.2 Geotechnical Services - Sewer
9.4 Repave Geotechnical Borings (Optional) - Sewer
Subtotal - Task 4 - Water
Subtotal - Task 5 - Water
Subtotal - Task 6 - Water
12.2 CEQA Exhibits (Optional) - Sewer
Subtotal - Task 12 - Water
GRAND TOTAL
GRAND TOTAL WITH OPTIONS
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
Jan. 18, 2022 Item #2 Page 25 of 31
$225 $205 $180 $160 $140 $120 $110Sr. Project EngineerTotal Carollo CostsHourly Rate Project EngineerDesign EngineerCAD TechnicianClericalTotal HoursCITY OF CARLSBAD
&
CARLSBAD MUNICIPAL WATER DISTRICT
CARLSBAD BOULEVARD
WATER AND SEWER IMPROVEMENTS
AT TERRAMAR PROJECT
ESTIMATED CAROLLO LABOR COSTS
Principal-in-ChargeProject ManagerOther Direct CostsCarollo Labor Cost0 1 0 0 0 0 0 1 $205.00 $20,152.00 $20,357.00
0 1 0 0 0 0 0 1 $205.00 $5,038.00 $5,243.00
0 2 0 0 0 0 0 2 $410.00 $35,038.00 $35,448.00
0 2 0 0 0 0 0 2 $410.00 $11,679.00 $12,089.00
0 6 12 0 12 32 0 62 $8,910.00 $0.00 $8,910.00
0 2 4 0 4 8 0 18 $2,650.00 $0.00 $2,650.00
0 9 12 0 12 32 0 65 $9,525.00 $55,190.00 $64,715.00
0 5 4 0 4 8 0 21 $3,265.00 $16,717.00 $19,982.00TOTAL OPTIONAL TASKS - SEWER
OPTIONAL TASKS
9.3 Repave Geotechnical Borings (Optional) - Water
12.2 CEQA Exhibits (Optional) - Sewer
11.1 Traffic Control Plans (Optional) - Water
TOTAL OPTIONAL TASKS - WATER
11.2 Traffic Control Plans (Optional) - Sewer
12.1 CEQA Exhibits (Optional) - Water
9.4 Repave Geotechnical Borings (Optional) - Sewer
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
Jan. 18, 2022 Item #2 Page 26 of 31
Carlsbad Boulevard Water & Sewer Improvements
Project Location Map Not to Scale
Approximate
Project Boundary
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
Jan. 18, 2022 Item #2 Page 27 of 31
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
Jan. 18, 2022 Item #2 Page 28 of 31
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27D-2447.49' IE
27B-5852.6' IE
27B-5354' IE
27B-3327.04' IE
27A-227.735' IE
27B-3432.34' IE
27B-3533.6' IE
27B-3634.45' IE
27B-3734.62' IE
27B-3835.51' IE
27B-6146.62' IE
27B-6244.41' IE
27B-4731.05' IE
27B-6623.99' IE
27B-6537.88' IE
27B-6024.07' IE
27B-2932' IE
[Ú Lift Station
!!2 Drop MH
!!2 Standard MH
Carlsbad FM
Carlsbad GM
City of Carlsbad UtilitiesTerramar Lift Zone
±
1:880
REHAB/CIPP LINE
SEWERS
APPROX. 800 LF
EXIST 10-INCH
REPLACE/RELOCATE
SEWERS AND MH'S AT
INTERSECTION / COORD
WITH NEW ROUNDABOUT
REPLACE
SEWERS
APPROX
700 LF
FIGURE C
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
Jan. 18, 2022 Item #2 Page 29 of 31
DocuSign Envelope ID: E416FAE5-6B41-40C7-BB91-C2D76034109B
Jan. 18, 2022Item #2 Page 30 of 31