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Home My WebLink About2022-02-10; Fiscal Year 20-21 Pavement Overlay Update (Districts 2 3 4); Gomez, Paz) To the members of the: CITY COUNCIL Oat ~CA ✓ CC L CM_._ __i_ DCM (3) V Council Memorandum Feb. 10,2022 To: From: Honorable Mayor Hall and Members of the City Council Paz Gomez, Deputy City Manager, Public Works Via: Geoff Patnoe, Assistant City Manager ~ Re: Fiscal Year 2020-21 Pavement Overlay Update {Districts 2, 3 & 4) {city of Carlsbad Memo ID #2022022 This memorandum provides an update to a previous Council Memorandum dated Dec. 16, 2021, regarding the El Camino Real Capital Improvement Program, or CIP, projects, provided as Attachment A, specifically on potential challenges associated with the resurfacing methodology in the fiscal year (FY) 2020-21 Pavement Overlay project, CIP Project No. 6001-20OL, or project. Background On Sept. 15, 2020, the City Council adopted Resolution No 2020-186, approving plans and specifications and authorization to advertise for construction bids for the project. The associated staff report discussed the city's Pavement Overlay Program, or program, and how it leverages a set of ongoing activities and practices to maintain the city's roadway pavement conditions. Depending on the pavement conditions, the program uses various treatment methods to extend the life of the roadway system. The report also identified that design of the project would use cold in-place recycling, or CIR, technology. In many applications, projects utilizing CIR may achieve environmental and economic benefits over projects utilizing conventional hot mix asphalt. These benefits are primarily achieved through a reduction in material heating and greenhouse gas, or GHG, emissions associated with trucking of materials. On Aug. 31, 2021, the City Council adopted Resolution No. 2021-197, awarding a contract to All American Asphalt for construction of the project, which includes resurfacing certain streets utilizing a combination of CIR and conventional hot mix asphalt. These streets include El Camino Real between Cannon Road and College Boulevard, El Camino Real between Arenal Road and Levante Street, and Batiquitos Drive between Poinsettia Lane and Camino De Las Ondas. Discussion Following award of the contract, staff engaged the contractor to discuss the project schedule as well as goals and strategies for a successful project delivery. During these pre-construction discussions, the contractor provided information that raised concerns regarding the application of CIR on the proposed roadways. Given constraints inherent to the CIR process and specific attributes of the identified roadways, the CIR process would likely impose significant traffic impacts on El Camino Real. Potential issues associated with driving on a milled surface for a Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2746 t Council Memo -Fiscal Year 2020-21 Pavement Overlay Update (Districts 2, 3 & 4) Feb. 10,2022 Page 2 longer duration would also result from the CIR process as compared to the conventional hot mix asphalt process. Upon further analysis, including discussions with other public agencies that have recently used CIR, staff have determined that the application of CIR on the two segments on El Camino Real and one segment on Batiquitos Drive would not be in the city's best interest at this time. Working within the existing contract, staff will direct the contractor to replace all CIR services with a conventional asphalt concrete process that utilizes a warm mix additive. The warm mix additive will support the long-term performance of the pavement by facilitating an improved compaction operation while also allowing the asphalt production process and pavement construction to be performed at reduced temperatures, as compared to a conventional hot mix asphalt. Consistent with the city's Climate Action Plan objectives, the use of warm mix additive will require less energy consumption and produce less GHG emissions, resulting in a lower lifecycle environmental burden as compared to a conventional hot mix asphalt process. Though it will not be used in this project, CIR technology remains a viable pavement rehabilitation tool. Staff will continue to evaluate roadways exhibiting characteristics that qualify them as good candidates for this process in future projects. Qualifying characteristics include those roadways with lower traffic volumes and lower speeds. Staff have reviewed the proposed change to the contract scope of work with the City Attorney's Office, who has concurred that the change is within the parameters of the project bid documents and executed contract. The contractor has indicated support for this change and suggested postponing the start of the project until summer 2022 to allow for improved ambient temperatures and completion of the ongoing El Camino Real and Cannon Road improvement projects, which are currently or will soon be under construction. Postponing the start of work will allow for completion of the El Camino Real and Cannon Road Phase 1 and Phase 2 projects prior to starting an overlay along the same corridor, which will help minimize traffic congestion. Next Steps Staff will engage the contractor and revise the contract scope of work in accordance with Section 3 of the contract's general provisions via a contract change order. Additionally, staff will postpone issuing the notice to proceed and target the start of construction in summer 2022 to mitigate additional congestion by allowing for completion of improvements currently underway at the intersection of El Camino Real and Cannon Road. Attachment: A. Council Memorandum dated Dec. 16, 2021 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Council Memo -Fiscal Vear 2020-21 Pavement Overlay Update (Districts 2, 3 & 4) Feb. 10,2022 Page 3 Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer Jeff Murphy, Community Development Director Kristina Ray, Community & Engagement Director Hossein Ajideh, Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Babaq Taj, Engineering Manager To the members of the: ITY COUNCIL Datef. ~ CA _,L CC _;L CM ~ ACM ....iL. DCM (3) .L. Dec. 16,2021 ATTACHMENT A Council Memorandum To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works {city of Carlsbad Memo ID #2021229 Via: Geoff Patnoe, Assistant City Manager @ Re: El Camino Real Capital Improvement Program Projects Status Updates (District 2) This memorandum provides status updates on existing Capital Improvement Program, or CIP, projects along El Camino Real that are currently in either design or construction phases. Background Staff are currently working on seven transportation-related CIP projects along El Camino Real that are in either design or construction phases, as shown on location maps provided as - Attachments A and B. Staff provided updates on some of these projects through a Council nquiry earlier this month (Council Inquiry of Nov. 15, 2021, Reference# C001500-111521). This memorandum provides further detail on these projects. Staff also provided a Council Memorandum dated May 13, 2021 (Attachment C), on the El Camino Real and Cannon Road Intersection Improvements, CIP Project Nos. 6042 and 6056. Discussion The El Camino Real corridor generally runs north and south through the city. Seven transportation projects are currently in design or construction along this corridor. The summary below provides a brief description and status update for each of these projects: CIP Project Nos. 6042 and 6056, Phase I -El Camino Real Bridge Improvements at Cannon Road On Feb. 16, 2021, the City Council adopted Resolution No. 2021-044, awarding a contract to Hazard Construction Company for construction of Phase I of the project. Phase I is currently under construction and provides improvements to enhance pedestrian mobility on El Camino Real at Cannon Road in both directions. Phase I includes construction of a new separate pedestrian bridge on northbound El Camino Real over the Agua Hedionda Creek to provide new access for pedestrians. It also includes construction of a new sidewalk, curb and gutter on both northbound and southbound sides of the road, and a barrier wall on northbound El Camino Real. The contractor anticipates installing the new pre-manufactured pedestrian bridge on northbound El Camino Real (east side of the road) by the end of January 2022. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA92008 I 760-602-2730 t Council Memo -El Camino Real CIP Projects Status Updates (District 2) Dec. 16, 2021 Page 2 The work on northbound El Camino Real included installation of micropiles1 to depths exceeding 100 feet to support the new pedestrian bridge. That portion of the work took longer than expected due to challenges related to installation of micropiles. The contractor has since recovered from those delays and is back on schedule. New raiJings have already been installed on both sides of the existing bridge over the Agua Hedionda Creek. A wider sidewalk has also been installed on southbound El Camino Real (west side of the existing bridge). The contractor anticipates completing the remaining work, including utility connections, landscape, irrigation and hardscape by March 2022. CIP Project No. 60421 Phase II -El Camino Real and Cannon Road Intersection Improvements On Aug. 31, 2021, the City Council adopted Resolution No. 2021-198, approving the plans and specifications and authorizing advertisement for bids for Phase II of the El Camino Real and Cannon Road Improvements project. Phase II will realign the median and re-stripe northbound El Camino Real near the Cannon Road intersection. This re-striping will provide an additional northbound vehicle through lane and an enhanced northbound dedicated bike lane. In addition, the project will maintain the existing left-and right-turn only lanes onto Cannon Road. Staff have reviewed the bids received and will return to the City Council in January 2022 with a retommendation to award a construction contract to the lowest responsible and responsive bidder. To reduce potential construction conflicts due to overlapping construction activities, construction of Phase II will begin upon completion of Phase I, which is expected to be in March 2022. CIP Project No. 6094 -El Camino Real Widening from Sunny Creek Road to Jacks par Drive This widening project is in the design and land acquisition phase. The project will provide complete street improvements matching adjacent, multi-modal roadway segments along northbound El Camino Real from just south of Sunny Creek Road to Jackspar Drive. It includes creating a complete street with buffered bike lanes, sidewalks and a consistent six-lane arterial roadway facility for this segment. Additional project improvements include installation of additional streetlights, storm drain improvements, retaining walls, striping modifications and utility relocations. Staff have been coordinating closely with adjacent property owners, including those involved in right-of-way acquisition, and keeping them apprised of the project's progress. Staff plan to present this project to the City Council for approval of plans and specifications and authorization to bid in summer 2022. 1 Micropiles are part of the bridge foundation that extend deep into the ground for stability. Council Memo -El Camino Real CIP Projects Status Updates (District 2) Dec. 16, 2021 Page 3 CIP Project No. 6071 -El Camino Real and College Boulevard Intersection Improvements On Oct. 13, 2020, the City Council adopted Resolution No. 2020-201, awarding a contract to Blue Pacific Engineering for construction of the project. Construction for this project has recently been completed. The project was designed and constructed to improve mobility for pedestrians and bicyclists and upgrade existing curb ramps and crosswalks to meet current Americans with Disabilities Act (ADA) standards. The improvements included enhanced bike lanes and pedestrian access, high- visibility crosswalks for all legs of the intersection and traffic signal timing modifications to improve traffic flow. These improvements upgraded the existing bike lanes and pedestrian ramps to current design standards . . The improvements also included modification to the El Camino Real median to accommodate a left-turn only lane on southbound El Camino Real onto eastbound College Boulevard, three southbound vehicle through lanes on El Camino Real, a southbound dedicated bike lane on El Camino Real with green paint approaching the intersection and a southbound right turn-only lane on El Camino Real onto westbound College Boulevard. CIP Project No. 6072 -El Camino Real Widening from Poinsettia Lane to Camino Vida Roble This project is in the final design and right-of-way acquisition phase. The project is partially funded by a federal earmarked repurposed fund program. The project will provide an additional northbound vehicle through lane from Poinsettia Lane to Camino Vida Roble. In addition, the project will construct a sidewalk along northbound El Camino Real to address a sidewalk gap north of Cinnabar Way. Additional project improvements will include installation of streetlights, storm drain improvements, retaining walls, striping modifications, median landscaping and utility relocations. The final design and right-of-way acquisition are expected to be completed in summer 2022. CIP Project No. 6051-EI Camino Real Widening from Arena/ Road to La Costa Avenue This project is in the design and environmental phase and addresses operational segments along El Camino Real from Arenal Road to La Costa Avenue. This project includes widening southbound El Camino Real to a six-lane arterial with buffered bike lanes and separated pedestrian bridges over San Marcos Creek. The project also involves utility relocations and right-of-way acquisition. Staff have also been coordinating closely with the Batiquitos Lagoon Foundation to include two new observation desks on the west side of El Camino Real. Staff anticipate completing final design and environmental documents in fall 2023. CIP Project No. 6001-20OL -2020-21 Pavement Overlay On Aug. 31, 2021, the City Council adopted Resolution No. 2021-191, authorizing award of this construction project to All American Asphalt. This project includes resurfacing the followiog. Council Memo -El Camino Real CIP Projects Status Updates (District 2) Dec. 16, 2021 Page 4 streets: El Camino Real between Cannon Road and College Boulevard, El Camino Real between Arenal Road and Levante Street, and Batiquitos Drive between Poinsettia Lane and Camino De Las Ondas. Challenges have arisen regarding the resurfacing methodology, so staff intend to revisit this project in early 2022 and will subsequently provide an update to the City Council. Next Steps Staff plan to continue making progress on the projects as listed below: CIP Proiect Nos. 6042 and 6056, Phase I-El Camino Real Bridge Improvements at Cannon Road The contractor anticipates completing the remaining work, including utility connections, landscape, irrigation and hardscape in March 2022. CIP Proiect No. 6042, Phase II -El Camino Real and Cannon Road Intersection Improvements Staff are scheduled to present this project to the City Council for award of a construction contract to the lowest responsible and responsive bidder in January 2022. Construction of Phase II will begin upon completion of Phase I, which is expected to be in March 2022. CIP Proiect No. 6094 -El Camino Real Widening from Sunny Creek Road to Jackspar Drive Staff are currently working on acquiring additional right-of-way and coordinating utility relocation. Staff plan to present this project to the City Council for approval of plans and specifications and authorization to bid in summer 2022. CIP Proiect No. 6071 -El Camino Real and College Boulevard Intersection Improvements This project has been completed. CIP Proiect No. 6072 -El Camino Real Widening from Poinsettia Lane to Camino Vida Roble Staff are currently working on acquiring additional right-of-way and coordinating utility relocation. Pending federal a·pproval, staff plan to present this project to the City Council for approval of plans and specifications and authorization to bid in summer 2022. CIP Proiect No. 6051 -El Camino Real Widening from Arena/ Road to La Costa Avenue Staff expect completion of the final design and environmental documents for this projE;?ct iri fall 2023. CIP Project No. 6001-20OL -2020-21 Pavement Overlay Staff plan to revisit this project in early 2022 and subsequently will provide an update to the City Council. Attachments: A. El Camino Real CIP Improvements location map B. CIP Project No. 6001-20OL, 2020-21 Pavement Overlay, location map C. Council Memorandum dated May 13, 2021 Council Memo -El Camino Real CIP Projects Status Updates (District 2) Dec. 16, 2021 Page 5 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer Jeff Murphy, Community Development Director Kristina Ray, Community & Engagement Director Hossein Ajideh, Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Babaq Taj, Engineering Manager Scott Lyle, Senior Engineer Brandon Miles, Associate Engineer z c( w u 0 ~ &.:.. ~ I ·' ·' ,, c..o\lege Blvd CIP6072 ■ Poinsettia Lane to Ill Camino Vida Roble La r . ... 0 . . sta Ave Encinitas ATTACHMENT A CIP 6094 iii Sunny Creek Road to Jackspar Drive CIP 6071 liil El Camino Real & College Blvd Po\osettia Ln Alga Rd {city of , Carlsbad BA TIQUITOS DRIVE POINSETTIA LANE TO CAMINO DE LAS ONDAS LOCATION EL CAMINO REAL ARENAL ROAD TO LEVANTE STREET PROJECT NAME MAP ATTACHMENT B EL CAMINO REAL CANNON ROAD TO COLLEGE BOULEVARD VICINITY MAP NOT TO SCALE EXHIBIT 2020-21 PAVEMENT OVERLAY PROJECT NUMBER 6001-20OL 2 PLOTTED BY: BENJAMIN ARP PLDT DA7E: 08/0412020 PA7H: S:\Benjamin_Arp\Location MaplCIP_6DD112020DL_LocationMap.dwg To the members of the: er'"ll ~OUNCIL Date ~CA _:f_cc _L CM / ACM v' DCM (3)_✓ May 13, 2021 ATTACHMENT C Council Memorandum To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works Via: Geoff Patnoe, Assistant City Manager {iJ {cityof Carlsbad Memo ID #2021-101 Re: El Camino Real and Cannon Road Intersection Improvements Project Update (District 2) This memorandum provides an update on the El Camino Real and Cannon Road Intersection Improvements, Capital Improvement P_rogram (CIP) Project Nos. 6042 and 6056 (Project). Background The El Camino Real and Cannon Road Intersection Improvements Project (Project) involves two phases. Phase I of the Project, which is currently under construction, will provide improvements to enhance pedestrian mobility at the intersection of El Camino Real and Cannon Road. Phase I will construct a separate pedestrian bridge over the Agua Hedionda Creek to provide new access for pedestrians and bring sidewalks up to the current design standards. On Feb. 16, 2021, the City Council adopted Resolution No. 2021-044 awarding a contract to Hazard Construction Company for construction of Phase I. Pha$e II of the Project will realign the median and re-stripe northbound El Camino Real near the Cannon Road intersection to provide an additional through l<1ne to meet the standard requirement for this arterial roadway. In addition, it will provide an enhanced dedicated bike lane in the northbo'und direction and maintain the existing left and right turn lanes onto Cannon Road. Phases I and II of the Project were presented to the Traffic and Mobility Commission on April 6, 2020 and Sept. 8, 2020, respectively. Discussion Two elP projects are currently under construction along El Camino Real between College Boulevard and Cannon Road. One project is the El Camino Real and College Boulevard Intersection Improvements {CIP Project No. 6071), and the other one is Phase I of the El Camino Real and Cannon Road Intersection Improvements (CIP Project Nos. 6042 and 6056). These projects are expected to be completed in August 2021 and December 2021, respectively. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 I I I l 1 ! f Council Memo -El Camino Real and Cannon Road Intersection Improvements Project Update May 13, 2021 Page 2 To reduce potential construction conflicts due to overlapping construction activities, construction of Phase II ofthe Project will be postponed until late 2021, and after construction of Phase I is substa_ntially completed. Next Steps Staff have prepared the final plans, specifications and cost estimate for Phase II of the Project. Upon substantial completion of the projects currently under construction, staff anticipate scheduling the following City Council agenda items: • August 2021-Approval of Phase II plans and specifications and authorization to bid • October 2021 -Award of a Phase II construction contract Construction of Phase 11 of the Project is anticipated to begin in late 2021 and is expected to be compli;ted in summer 2022. cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Neil Gallucci, Police Chief Michael Calderwood, Fire Chief Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director Jeff Murphy, Community Development Director Kristina Ray, Community & Engagement Director Babaq Taj, Engineering Manager Hossein Ajideh, Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility M~nager Jonathan Schauble, Senior Engineer Brandon Miles, Associate Engineer