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HomeMy WebLinkAbout2022-04-07; Terramar Area Coastal Improvements Project Update (District 2); Gomez, PazTo the members of the: CITY COUNCIL Date 4-h l:i?. CA ✓ CC ✓ CM ✓ ACM v DCM (3)J::::, April 7, 2022 Council Memorandum To: From: Honorable Mayor Hall and Members of the City Council Paz Gomez, Deputy City Manager, Public Works Via: Geoff Patnoe, Assistant City Manage {cityof Carlsbad Memo ID #2022039 Re: Terramar Area Coastal Improvements roject Update (District 2) This memorandum provides an update to a previous Council Memorandum dated Oct. 7, 2021, which is provided as Attachment A, on the Terramar Area Coastal Improvements Capital Improvement Program, or CIP, Project No. 6054, or Project. Background Attachment A, which is a Council Memorandum dated Oct. 7, 2021, provides background information on the Project, including a description of the Project improvements. Discussion On June 21, 2021, the city awarded an agreement with Michael Baker International, Inc., or MBI, to develop 60% complete design plans and construction details and obtain Planning Commission and California Coastal Commission approvals for the Project. Staff have received the draft 60% complete plans and are currently in the process of reviewing the plans. In addition, the Traffic Analysis Report has been revised to address new traffic analysis requirements of Senate Bill 743 for the California Environmental Quality Act, or CEQA, and to incorporate the most recent traffic data that was collected last year. This Traffic Analysis Report has been reviewed and finalized by staff. In addition, there are existing overhead utilities within the southern limit of the Project that need to be converted to underground, per Council Policy No. 41. Initial findings indicate that these overhead utilities are telecommunication lines. Staff have been coordinating with AT&T to determine the next steps for this undergrounding effort. Currently, staff will soon meet with AT&T representatives to discuss Tariff Rule No. 32 and determine whether the city, or AT&T, will be required to pay the costs to underground the overhead utilities. Staff have provided the 60% complete design documents to AT&T to obtain an estimate of these undergrounding costs. Staff have recently received the Early Assessment comment letter from the city's Planning Division and forwarded the assessment to the city's environmental consultant. The next submittal of the CEQA document will address the city planning comments. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 442-339-2730 t Council Memo -Terramar Area Coastal Improvements Project Update (District 2) April 7, 2022 Page 2 Utility Replacement CIP Projects On Jan. 19, 2022, the Carlsbad Municipal Water District, or CMWD, and the city awarded an agreement to Carollo Engineers, Inc. to develop preliminary and final design plans for the water and sewer utility improvements, CIP Project Nos. 5048 and 5503. The preliminary design is currently in progress. These utility CIP projects were analyzed in a 2019 Addendum to the Program Environmental Impact Report, or PEIR, for the Water, Recycled Water and Sewer Master Plan Updates, which concluded that the utility projects are consistent with CEQA Guidelines Sections 15162-15164. Recently, the CMWD identified a 400-foot segment of water main running under Carlsbad Boulevard, north of Cannon Road, that was not included in the PEIR but needs to be replaced. An additional environmental study is being conducted for this 400-foot section of pipe to keep this segment part of the overall project, but still comply with CEQA. On March 24, 2022, staff presented the proposed utility work to the California Coastal Commission, which reserves permitting authority north of Cannon Road. Staff will continue discussions with the California Coastal Commission to confirm whether a coastal development permit, or CDP, will be required upon completion of the preliminary design. The design of the utility improvements will consider and conform with the design of the road improvements. Water and sewer utilities construction is estimated to commence in winter 2022-23 and be completed in late 2023 to allow for the follow-on road improvements. Next Steps Staff will finalize the CEQA review process and pursue discretionary permits. An estimated timeline for future work on the road improvements project is as follows: • Mid 2022 -Revise and submit the CEQA Initial Study • Late 2022 -Submit applications for a CDP and other discretionary permits for Project components in the city's permit jurisdiction, such as road improvements • Early 2023 -Complete CEQA public review and comment period • Mid 2023 -Planning Commission approval of a CDP and other discretionary permits. Apply for a CDP from the California Coastal Commission for Project components in their jurisdiction for road improvements. Estimated construction start of water and sewer utilities work. • Mid 2024 -Receive CDP from the California Coastal Commission for road improvements. Complete final engineering plans, specifications and cost estimates incorporating comments and conditions from the California Coastal Commission for road improvements. Estimated completion of water and sewer utilities construction work. • Late 2024-City Council approval of plans and specifications of road improvements and authorization to bid Council Memo -Terramar Area Coastal Improvements Project Update (District 2) April 7, 2022 Page 3 • Early 2025 -City Council award of construction contract for road improvements • Mid 2025 -Estimated construction start of road improvements • Early 2026 -Estimated construction completion of road improvements Attachments: A. Council Memorandum dated Oct. 7, 2021 B. AT&T Tariff Rule No. 32 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Mickey Williams, Police Chief Michael Calderwood, Fire Chief Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer Kyle Lancaster, Parks & Recreation Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director Kristina Ray, Communication & Engagement Director Hossein Ajideh, Engineering Manager Dave Padilla, Utilities Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Don Neu, City Planner Eric Lardy, Principal Planner Scott Lyle, Senior Engineer ) To the members of the: ,CtTY COUNCIL Date;]7/2f CA / CC ✓ CM_ Mqs.M ✓ DCM (3) ✓ .. ··· Oct. 7, 2021 ATTACHMENT A Council Memorandum To: Honorable Mayor Hall and Members of the City Council From: Paz Gomez, Deputy City Manager, Public Works Via: Geoff Patnoe, Assistant City Manager~ {city of Carlsbad Memo ID #2021186 Re: Terramar Area Coastal Improvements Project Update (District 2) This memorandum provides an update to a previous Council Memorandum dated May 13, 2021 (Attachment A), on the Terramar Area Coastal Improvements Capital Improvement Program (CIP) Project No. 6054 (Project). Background Attachment A, which is a Council Memorandum dated May 13, 2021, provides background information on the Project. Discussion On June 21, 2021, the city awarded an agreement with Michael Baker International, Inc. (MBI) to develop 60% complete design plans and construction details and obtain Planning Commission and California Coastal Commission approvals for the Project. In addition, the Traffic Analysis Report has been revised to address new traffic analysis requirements of Senate Bill 743 for the California Environmental Quality Act, or CEQA, and to incorporate the most recent traffic data that was collected last year. This draft Traffic Analysis Report has recently been circulated to staff for final review and comment. In addition, there are existing overhead utilities within the southern limit of the Project that need to be converted to underground, per Council Policy 41. MBI is researching ownership of these utilities. Initial findings indicate that these utilities may be telecommunication lines. The city's environmental consultant is revising the Project's CEQA document to address staff's comments and include the revised traffic analysis. Utility Replacement CIP Projects Carlsbad Municipal Water District, or CMWD, and the Utilities Department staff are scheduled to implement CIP Project Nos. 5048 and 5503, which will replace aging water and sewer infrastructure, respectively, prior to construction of the road improvements. These utility CIP projects were analyzed in a 2015 Addendum to.the Program Environmental Impact Report, or PEIR, for the Water, Recycled Water and Sewer Master Plan Updates, which concluded that the utility projects are consistent with CEQA Guidelines Sections 15162-15164 and no additional environmental review is required. Public Works Branch Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 t I Council Memo -Terramar Area Coastal Improvements Project Update (District 2) Oct. 7, 2021 Page 2 It should be noted, however, that the proposed utility replacement extends into the California Coastal Commission's Local Coastal Program area of deferred certification, where the California Coastal Commission reserves permitting authority, and additional permitting coordination will be required. Staff will continue discussions with the California Coastal Commission to confirm the need for a coastal development permit, or CDP, upon completion of the water and sewer replacement projects' preliminary design. The utility replacement projects were previously contemplated as being "bundled" with the road improvements for the primary benefit of constructing a single project with the perceived benefit of potentially reducing temporary construction impacts of separate projects. However, the utility replacement projects have independent utility and logical termini; therefore, the projects may be completed as separate and distinct to meet operational needs. Due to the need to replace some of the oldest water mains in the city, staff have reconsidered the single-project approach and recommend separate projects, with the water and sewer replacement work preceding the road improvements, for the following reasons: • Unknown or differing site conditions emphasize the need to solicit prime contractors that specialize and focus on wet utility construction; specifically, pressure pipeline and deep sewer construction • Delays resulting from a separate utility project can be managed easier and at less cost by avoiding delay impacts to multiple subcontractors and trades on a much larger joint project • Design and construction of a separate utility project can be streamlined and would be less likely to conflict with future dry utility construction for gas, electric or communication lines • Follow-on road improvements can be scheduled to commence as the wet utility replacement work is nearing completion, so that there will be less risk of delays associated with unforeseen utility conflicts The CMWD and Utilities Department staff solicited proposals for engineering design services for the utility replacement projects in September 2021 and will seek the City Council/CMWD Board's approval of a professional services agreement by December 2021. Water and sewer utilities construction is estimated to commence in winter 2022/23 and be completed in late 2023 to allow for the follow-on road improvements. Next Steps Staff will compile internal city comments on the draft Traffic Analysis Report and provide them to the consultant. Staff will finalize the CEQA document and pursue discretionary permits. An estimated_timeline for future work on the road improvements project is as follows: • Late 2021-Finalize Traffic Analysis Report and revise CEQA Initial Study • Early 2022 -Submit applications for a CDP and other discretionary permits for Project components in the city's permit jurisdiction (road improvements) Council Memo -Terramar Area Coastal Improvements Project Update (District 2) Oct. 7, 2021 Page 3 • Mid-2022 -Complete CEQA public review and comment period • Late 2022 -Planning Commission approval of a CDP and other discretionary permits. Apply for a CDP from the California Coastal Commission for Project components in their jurisdiction for road improvements. Estimated construction start of water and sewer utilities work. • Late 2023 -Receive CDP from the California Coastal Commission for road improvements. Complete final engineering plans, specifications and cost estimates incorporating comments and conditions from the California Coastal Commission for road improvements. Estimated completion of water and sewer utilities construction work. • Early 2024 -City Council approval of plans and specifications of road improvements and authorization to bid • Mid-2024 -City Council award of construction contract for road improvements • Late 2024 -Estimated construction start of road improvements • Late 2025 -Estimated construction completion of road improvements Attachment: A. Council Memorandum dated May 13, 2021 cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Mickey Williams, Police Chief Michael Calderwood, Fire Chief Robl;>y Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer Kyle Lancaster, Parks & Recreation Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director Kristina Ray, Communication & Engagement Director Hossein Ajideh, Engineering Manager Dave Padilla, Utilities Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Manager Tim Selke, Parks Services Manager Kasia Trojanowska, Parks Planning Manager Don Neu, City Planner Eric Lardy, Principal Planner Scott Lyle, Senior Engineer To the members of the; CITY COUNCIL Date S /, aµJ CA ✓ CC;£✓ CM ..::L ACM ✓ DCM (3) _ May 13, 2021 To: From: ATTACHMENT A Council Memorandum Via: Geoff Patnoe, Assistant City Manager, {city of Carlsbad Memo ID #2021102 Re: Honorable Mayor Hall and Members of the City Council Paz Gomez, Deputy City Manager, Pu<!!li arks Terramar Area Coastal lmpro\lement roject Update (District 2) This memorandum provides an update on the Terramar Area Coastal Improvement Project, Capital Improvement Program (CIPJ Project No. 6054 (Project). Background On Nov. 27, 2018, staff presented options to the City Council to address long~standing traffic and safety c_gncerr,s at the Terra mar area (see Attachment A for map). At that meeting, the City Council selected a project alternative which included a roundabout at the intersection of Carlsbad Boulevard cJnd Cannon Road, and a traffic signal at the intersection of Carlsbad Boulevard and Cerezo Drive. The City Council also directed that the Project include the center turn lane from North Shore Drive to Cerezo Drive. The Project area includes-almost one mile of Carlsbad Boulevard from approximately 1,700 feet north of Tierra Del Oro south to approximately 200 feet south of Manzano Drive. It also includes a one-quarter mile are_a along Cannon Road from Carlsbad Boulevard east to the railroad tracks. The blufftop area across from the former Encina Power Station encompasses approximately 2.8 acres of land. This area is currently owned by NRG Energy, Inc. (NRG); however, the city obtained an irre_vocable offer of dedication to enable the city to acquire this land as a part of executed agreements related to the Claude "Bud" Lewis Carlsbad Desalination Plant and the new power plant, known as the Carlsbad Energy Center. The Project goals were developed with community input, and they are to: • Create a balanced road that is safe and attractive for cars, bikes and pedestrians • Maintain traffic flow with vehicle speeds compatible with residential roads through the Terramar neighborhood • Improve the aesthetics of the area and add amenities, with an emphasis on the area's natural beauty • PrQtect, balance and enhance the quality of life for the neighborhood and the community • Improve access to the coast and create an enhanced connection between the beach and the community Public Works Branch • Transportation Department 1635 Faraday Avenue I Carlsbad, CA 92008 I 760-602-2730 t Council Memo -Terramar Area Coastal Improvement Project Update (District 2) May 13, 2021 Page 3 Next Steps Upon completion of the rE!vised Traffic Analysis Report, staff will finalize the CEQA Initial Study and pursue discretionary permits. An estimated timeline for future work on the Project is as follows: • Mid-2021-Finalize Traffic Analysis Report and revise CEQA Initial Study • Late 2021 -Submit applications for Coastal Development Permit and other discretionary permits for project components in the city's permit jurisdiction • Mid-2022 -Complete CEQA public review and comment period • Late 2022-Planning Commission approval of Coastal Development Permit and other discretionary permits. Apply for Coastal Development Permit from the talifornia Coastal Commission for Project components in their jurisdiction • Late 2023 -Receive Coastal Development Permit from the California Coastal Commission • Late 2023 -Complete final engineering plans, specifications and cost estimates incorporating comments and conditions from the California Coastal Commission • Early 2024 -City Council approva_l of plans and specifications and authorization to bid • Mid-2024 -City Council award of construction contract • Late 2024 -Estimated construction start • Late 2025 -Estimated construction completion Attachment: A. Location Map cc: Scott Chadwick, City Manager Celia Brewer, City Attorney Gary Barberio, Deputy City Manager, Community Services Laura Rocha, Deputy City Manager, Administrative Services Neil Gallucci, Police Chief Michael Calderwood, Fire Chief Robby Contreras, Assistant City Attorney Tom Frank, Transportation Director/City Engineer Kyle Lancaster, Parks & Recreation· Director Jeff Murphy, Community Development Director Vicki Quiram, Utilities Director Kristina Ray, Communication & Engagement Director Hossein Ajideh, Engineering Manager John Kim, City Traffic Engineer Nathan Schmidt, Transportation Planning and Mobility Mana_ger Tim Selke, Parks Services Manager Kasia Trojanowska, Parks Planning Manager Don Neu, City Planner Eric Lardy, Principal Planner Jonathan Schauble, Senior Engineer 3 AT&T California San Francisco, California 2.1 RULES (Cont'd) ATTACHMENT B NETWORK AND EXCHANGE SERVICES A2 . GENERAL REGULATIONS SCHEDULE CAL .P.U.C. NO . A2 2nd Revised Sheet 132 Cancels 1st Revised Sheet 132 2 .1 .32 RULE NO. 32 -FACILITIES TO PROVIDE REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES A. REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES 1. In Areas Affected By General Public Interest. The Company will, at its expense, replace its existing aerial facilities (T) with underground facilities along public streets and roads and on public lands and private property across which rights-of-way satisfactory to the Company have been obtained or may be obtained without cost or (T) condemnation, by the Company, provided that the governing body of the (T) city or county in which such facilities are located has : a. Determined after consultation with the Company and after holding public (T) hearings on the subject, that undergrounding is in the general public interest in a specified area for one or more of the following reasons: (1) Such undergrounding will avoid or eliminate an unusually heavy concentration of aerial facilities; (2) Said street, or road or right-of-way is in an area extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic; (3) Said street, road or right-of-way adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest to the general public . b. Adopted an ordinance creating an underground district in the area requiring, among other things: (1) That all existing and future electric and communication distribution facilities will be placed underground, and (2) That each property owner will provide and maintain the underground supporting structure needed on their property to furnish service to them from the underground facilities of the Company when such are (T) available, except as provided in A.l .c following. Advice Letter No. 33423 Decision No. Issued by Eric Batongbacal Executive Director Continued Date Filed: August 29, 2008 Effective: July 15, 2009 Resolution No. T-17203 AT&T California SCHEDULE CAL.P.U.C. NO. A2 4th Revised Sheet 133 Cancels 3rd Revised Sheet 133 San Francisco, California NETWORK AND EXCHANGE SERVICES A2 . GENERAL REGULATIONS 2.1 RULES (Cont'd) 2.1.32 RULE NO. 32 -FACILITIES TO PROVIDE REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES (Cont'd) A. REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES (Cont'd) 1. In Areas Affected By General Public Interest (Cont'd) c. Upon request of the governing body the Company will pay for the (T) installation of no more than 100 feet of each customer's underground service connection facility occasioned by the undergrounding. The governing body may establish a smaller footage allowance or may limit the amount of money to be expended on a single customer's service, or the total amount to be expended on consumer services in a particular project . The Company will pay for the installation of each customer's (T) underground service connection facility at the time and only to the extent that the electric utility pays for the customer's underground electric service lateral . d. The Company will replace its aerial facilities at the time and only to (T) the extent that the overhead electric distribution facilities are replaced. 2. At the Request of Governmental Agencies or Groups of Applicants . In circumstances other than those covered by 1. preceding, the Company will replace its aerial facilities located in a specified area with (T) underground facilities along public streets and roads and on public lands and private property across which rights-of-way satisfactory to the Company have been obtained, or may be obtained without cost or (T) condemnation, by the Company upon request by a responsible party (T) representing a governmental agency or group of applicants where all of the following conditions are met: a. All property owners served by the aerial facilities to be replaced within a specific area designated by the governmental agency or group of applicants first agree in writing or are required by suitable legislation to pay the cost or to provide and to transfer ownership to the Company of the underground supporting structure along the public way (T) and other Company rights-of-way in the area1 , and (T) b. All property owners in the area are required by ordinance or other legislation, or all agree in writing, to provide and maintain the underground supporting structure on their property, and NOTE 1: Includes Income Tax gross-up amount, as listed in ScheduleCal.P.U.C. No. A2.l.3,D. Advice Letter No. 33423 Decision No. Issued by Eric Batongbacal Executive Director Continued Date Filed: August 29, 2008 Effective: July 15, 2009 Resolution No. T-17203 AT&T California San Francisco, California SCHEDULE CAL.P.U.C. NO. A2 4th Revised Sheet 134 Cancels 3rd Revised Sheet 134 NETWORK AND EXCHANGE SERVICES A2. GENERAL REGULATIONS 2.1 RULES (Cont'd) 2.1.32 RULE NO. 32 -FACILITIES TO PROVIDE REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES (Cont'd) A. REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES (Cont'd) 2. At the Request of Governmental Agencies or Groups of Applicants. (Cont'd) c. The area to be undergrounded includes both sides of a street for at least one block, and D. ARRANGEMENTS ARE MADE FOR THE CONCURRENT REMOVAL OF ALL ELECTRIC AND COMMUNICATION AERIAL DISTRIBUTION FACILITIES IN THE AREA. 3. At the Request of Individual Applicants. In circumstances other than those covered by 1. or 2. preceding, where mutually agreed upon by the Company and an applicant, aerial facilities (T) may be replaced with underground facilities, provided the applicant requesting the change pays, in advance, a nonrefundable sum equal to the estimated cost of construction less the estimated net salvage value of the replaced aerial facilities1 • (T) 4. At Company Initiative. (T) The Company may from time to time replace sections of its aerial (T) facilities with underground facilities at Company expense for structural (T) design considerations or its operating convenience . NOTE 1: Includes Income Tax gross-up amount, as listed in Schedule Cal.P.U.C. No. A2 .1 .3,D. Advice Letter No. 33423 Decision No. Issued by Eric Batongbacal Executive Director Continued Date Filed: August 29, 2008 Effective: July 15, 2009 Resolution No. T-17203 AT&T California San Francisco, California SCHEDULE CAL.P.U.C. NO. A2 1st Revised Sheet 134.1 Cancels Original Sheet 134.1 NETWORK AND EXCHANGE SERVICES A2. GENERAL REGULATIONS 2.1 RULES (Cont'd) 2.1.32 RULE NO. 32 -FACILITIES TO PROVIDE REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES (Cont'd) A. REPLACEMENT OF AERIAL WITH UNDERGROUND FACILITIES (Cont'd) 5. San Diego Underground Surcharge a. Description In Decision No. 06-12-039, the California Public Utilities Commission authorized AT&T California to establish a surcharge to recover the cost of moving overhead utility lines underground in accordance with the City of San Diego's Underground Utilities Procedural Ordinance . Complete details of the surcharge are contained in the cited decision. b. Applicability Ordering Paragraph 2 of D.06-12-039 states that the surcharge applies as follows: "All local telephone service provided over SBC lines in San Diego shall be subject to the Surcharge, including SBC customers that take service pursuant to Local Wholesale Complete, Individual Case Basis, Express, and Government contracts. Local telephone customers that receive service from competitive local exchange carriers over SBC lines are also subject to the Surcharge. Lifeline customers of any provider are exempt from the Surcharge." c. Rate Ordering Paragraph 5 of D.06-12-039 states that the surcharge "shall be assessed as a fixed amount per line_[and] shall be recalculated annually via advice letter filing." Initial surcharge , effective July 1, 2007: Surcharge modified effective April 15, 2009: $0.77 per line . $1 .46 (I) per line. (N) Advice Letter No. 34851 Decision No. Issued by Eric Batongbacal Executive Director Date Filed: March 16, 2009 Effective: July 9, 2009 Resolution No.