HomeMy WebLinkAbout2022-04-05; City Council; Resolution 2022-083RESOLUTION NO. 2022-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROVING AN AMENDMENT TO AN AGREEMENT WITH
URBAN CORPS OF SAN DIEGO COUNTY FOR INCREASED CITYWIDE
PRESSURE-WASHING MAINTENANCE SERVICES
Exhibit 1
WHEREAS, the City Council of the City of Carlsbad, California has determined it necessary,
desirable and in the public interest to perform citywide pressure-washing maintenance services to
maintain a world-class appearance and ensure requests are responded to in a timely manner; and
WHEREAS, Urban Corps of San Diego County, or Urban Corps, is a nonprofit conservation
corporation created by the City of San Diego; and
WHEREAS, Carlsbad Municipal Code Section 3.28.ll0(F) states that goods, services and/or
professional services obtained from or through an agreement with any governmental, public or quasi-
public agency may be exempt from the purchasing ordinance, as determined by the awarding
authority; and
WHEREAS, on Aug. 25, 2020, the City Council adopted Resolution No. 2020-176, authorizing a
six-year agreement with Urban Corps to provide citywide pressure-washing services in an amount not
to exceed $674,954; and
WHEREAS, the city wishes to increase citywide pressure-washing maintenance services for each
of the remaining years of the agreement in an amount not to exceed a total of $1,384,748 for the six-
year agreement; and
WHEREAS, the city wishes to increase Urban Corps' compensation based on the approved San
Diego Consumer Price Index for this agreement up to, but not to exceed 5%, for the third and following
years; and
WHEREAS, Carlsbad Municipal Code Section 3.28.040(D)(3) requires the City Council's approval
of this amendment with Urban Corps because the requested increase in Urban Corps' scope of services
exceeds the City Manager's authority; and
WHEREAS, the awarding authority has determined that this amendment to the agreement is
exempt from the purchasing ordinance; and
WHEREAS, on Feb. 8, 2022, the City Manager presented approval of an additional $86,000 for
additional pressure-washing services in the Village during the midyear budget presentation to the City
Council; and
WHEREAS, sufficient funds are available in the.Street Maintenance Operating Budget to fund
this Agreement for this fiscal year; and
WHEREAS, the City Planner has determined that an amendment to the Agreement for citywide
pressure-washing services is categorically exempt from the California Environmental Quality Act
(CEOA) pursuant to CEOA Guidelines Section 15301(c) and that no exception to the exemption as set
forth in CEOA Guidelines Section 15300.2 applies.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California,
as follows:
1. That the above recitations are true and correct.
2. That the Mayor is authorized and directed to execute the Amendment to the Agreement
between Urban Corps of San Diego County and the City of Carlsbad for increased
citywide pressure-washing maintenance services, attached hereto as Attachment A.
3. That the City Manager is hereby authorized to amend the Agreement with Urban Corps
of San Diego County to increase Urban Corps' compensation based on the San Diego
Region Consumer Price Index (CPI) up to, but not to exceed 5%, each year for the third
and following years of the Agreement.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of
Carlsbad on the 5th day of April 2022, by the following vote, to wit:
AYES :
NAYS:
Hall, Blackburn, Bhat-Patel, Acosta, Norby.
None.
ABSENT: None.
~V FAVIOLA MEDINA, City Clerk Services Manager
(SEAL)
DocuSign Envelope ID: 93E1B3BC-8390-4C7E-82A3-0FC0498C3165
EXHIBIT "A"
SCOPE OF SERVICES AND FEE
CITYWIDE PRESSURE WASHING
PSA21-1156TRAN
Contractor to increase pressure washing services for the City of Carlsbad at various locations
as scheduled by the Contract Manager.
This amendment augments the number of days from four (4) workdays per week to seven (7)
days per week ("every day of the week," Sunday through Saturday). Crew size continues to
include two (2) Urban Corps staff members -defined as one (1) supervisor and one (1) Corps
member.
Additionally, this amendment adds a second pressure washing crew for 15 post-holiday pressure
washing services. Service is to be conducted the very next day after a holiday or as directed by
Contract Manager. The Contract Manager may elect to post-holiday services, the Contract
Manager may elect to send the second pressure washing crew out after a non-holiday special
event. Crew size continues to include two (2) Urban Corps staff members -Defined as one (1)
supervisor and one (1) Corps member.
General Staffing
1. Sunday through Saturday pressure washing services shall continue to follow the
previously established scheduled and start times for pressure washing services but are
subject to modification per the Contract Manager.
2. Post-holiday services include up to fifteen ( 15) post-City holidays but are subject to
modification per the Contract Manager.
Pressure Washing Services
No change to description of pressure washing services or Contractor provided vehicles,
equipment, materials, etc.
City Attorney Approved Version 9/27/16
3
April 5, 2022 Item #4 Page 9 of 10
DocuSign Envelope ID: 93E1B3BC-8390-4C7E-82A3-0FC0498C3165
PSA21-1156TRAN
Cost of Services
This Amendment is increasing pressure washing services to seven (7) days per week of
coverage. This Amendment adds 52 additional workdays of coverage during the week and 104
weekend/holiday days of coverage per year. Additionally, this Amendment adds 15 additional
workdays for a second crew to services the day after a city holiday (or other events, i.e. street
fairs, or special events) and as directed by the Contract Manager.
All other services are to remain in place. Additional days of services and costs are as follows:
PROJECT DESCRIPTION Days Daily Rate Cost
Labor weekday (52 days)
Labor -1-supervisor and 1 Corp member -8 52 $520.00 $27,040
hours each
Hourly rate includes fuel, truck, mileage and
equipment
Labor weekend (104 days)
Labor -1-supervisor and 1 Corp member-8 104 $980.00 $101 ,920
hours each
Hourly rate includes fuel, truck, mileage and
equipment
Labor post-holiday (15 days)
Labor -1-supervisor and 1 Corp member-8 15 $600 $9,000
hours each
Hourly rate includes fuel, truck, mileage and
equipment
Total $137,960.00
Estimate
Prorated services for the remainder of the first term through Aug. 26, 2022 to increase services
as shown above to seven days per week and post-holiday services (second crew) for a prorated
amount not-to-exceed $86,000.
City Attorney Approved Version 9/27/16
4
April 5, 2022 Item #4 Page 10 of 10